W Locust Storm Sewer ImprovemenMEMORANDUM
July 30, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: West Locust Storm Sewer Improvements Project
Public Works Director Mike Koch recommends initiation of the bidding process for the
West Locust Storm Sewer Improvements Project, and further recommends that a public
hearing be set for September 3, 2002.
The project will be funded by reprioritizing other storm sewer projects and rebudgeting
them through next year's Capital Improvement Program Budget process.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 29, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Michael A, Koch, Public Works Director
SUBJECT: West Locust Storm Sewer Improvements Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the West Locust
Storm Sewer Improvements Project.
BACKGROUND
Historically, the section along West Locust Street at 17th Street extending up Rosedale
Avenue has experienced the ill effects of stormwater runoff. The reconstruction of
Rosedale Avenue has been delayed for a number of years to allow for an adequate
stormwater management solution to be implemented.
DISCUSSION
The Drainage Basin Master Plan produced by HDR Engineering (Omaha, Nebraska)
addressed the capacity of the existing storm sewer system. They reaffirmed that storm
sewer improvements were needed along West Locust from Kirkwood Street to
Rosedale Avenue.
The project calls for the installation of a 48-inch storm sewer along West Locust Street
from Kirkwood Street to Rosedale Avenue. In addition, a 36-inch storm sewer will be
stubbed up Rosedale Avenue to be extended in conjunction with the Rosedale Avenue
Street Reconstruction Project budgeted for Fiscal Year 2005.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
Public Hearing
Award of Contract
Completion Date
August 9, 2002
August 16, 2002
August 21, 2002
September 3, 2002
September 3, 2002
November 22, 2002
RECOMMENDATION
I recommend that the City Council establish the date for public headng, and authorize
the City Clerk to advertise for bids for the West Locust Storm Sewer Improvements
Project.
BUDGET IMPACT
The construction cost estimate for the West Locust Storm Sewer Improvements Project
is as follows:
Construction Contract
Contingency
Engineering
$204,984.20
20,498.42
33,822.39
Total Project Cost
$259,305,01
The project is to be funded from a Fiscal Year 2003 appropriation in the amount of
$458,000. However, the funding source is yet to be determined, pending the
implementation of a stormwater utility.
The resurfacing of West Locust Street is scheduled to be let by the Iowa Department of
Transportation (IDOT) this fall. The storm sewer must be constructed before the
resurfacing project proceeds.
After prioritizing funded storm sewer projects and subsequent re-allocation of funds, the
funding for the West Locust Street Storm Sewer Project will be obtained by deleting the
following projects from the existing CIP budget: Center Grove Storm Sewer, H&W
Storm Sewer, Dredging of 16th Street Basin, University Avenue Storm Sewer, Cedar
Cross Storm Sewer, and Kaufmann/JFK Storm Sewer projects (See Table 1). The
balance of the funding to cover the estimated West Locust Storm Sewer Improvements
Project will come from the General Storm Sewer Construction Fund.
All of the above projects will need to be funded again in a future Five-Year CIP
Program.
ACTION REQUESTED
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the attached
resolutions.
Table 1. Funding Source for the West Locust Storm Sewer Improvements Project.
Project I Project Note I Project Balance
Center Grove Storm Sewer Project has been completed and accepted
(CIP 010-895) by Council. $10,501.75
H&W Storm Sewer Project is still needed, must be re-
(CIP 010-788) budgeted. $42,000.00
Dredging 16~' St. Basin A $25,000 study has been budgeted for
(CIP 010-699) FY 03 to determine dredging
requirements. $9,925.00
University Ave Storm Sewer The project is to be constructed in
(CIP010-421) conjunction with the reconstruction of
University Avenue budgeted for FY 04.
Therefore, the storm sewer project must
be re-budgeted. $110,942.00
Cedar CrossStormSewer Project is still needed, must be re-
(CIP 010~294) budgeted. $19,000.00
Kaufmann/JFK Storm Sewer Improvements were made to this area in
(CIP-350-321) 1997. The Drainage Basin Master Plan
recommends increasing the existing 48-
inch pipe with a 60-inch pipe to convey
~ the lO0-year storm. The cost is
approximately $75,000. Therefore, the
project needs to be re-budgeted.
$27,095.00
Curtis St. Storm Sewer Project is still needed, must be re-
(CIP-350-231 ) budgeted. $36,629.00
TOTAL $256,092.75
CC:
Pauline Joyce, Administrative Services Manager
Gus Psihoyos, Assistant City Engineer
Mike Felderman, Civil Engineer
Deron Muehring, Civil Engineer
CLARK
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W. LOCUST
SITE LOCATION MAP
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NORTH
PURPOSE:
WEST LOCUST
STORM SEWER ADDITION
2002
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the West Locust Storm Sewer Improvements Project in the estimated
amount $259,305.01 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this day of 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
West Locust Storm Sewer Improvements Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 3rd day of September, 2002,
2002, at 6:30 p.m. in the Public Library Auditorium at which time interested
persons may appear and be heard for or against the proposed plans and
specifications, form of contract and cost of said improvement, and the City Clerk
be and is hereby directed to cause a notice of time and place of such hearing to
be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be not less than four days nor more than twenty days
pdor to the day fixed for its consideration. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, contract, or
estimated cost of the improvement.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne, F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the West Locust Storm Sewer
Improvements Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the West Locust Storm Sewer Improvements Project in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 3rd day of September, 2002, in the Public Library Auditorium, 360 West
11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At
said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
., 2002.
__ day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 31st day of July, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the West Locust Storm Sewer Improvements Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this day of ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the West Locust Storm Sewer Improvements Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the secudty to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 21st day of August, 2002. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 3rd day of September, 2002.
Passed, adopted and approved this __ day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk