Ice Harbor West Road & TrailMEMORANDUM
July 30, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Ice Harbor West Road and Trail
Public Works Director Mike Koch recommends initiation of the bidding process for the
construction of a two-way access road and pedestrian walkway around the west edge of
the Ice Harbor connecting automobiles from the South Harbor Development area with
the Third Street overpass to avoid train delays. The original project budgeted amount
was $1,139,137, but more current estimates, design changes and the addition of a
waterline brings the new estimated cost to $1,847,870. Sources of funding have been
identified to address those additional costs. He fur[her recommends that a public
hearing be set for September 16, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
July 30, 2002
Michael C. Van Milligen, City Manager
Michael A. Koch, City Engineer
Ice Harbor West Road and Trail
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the construction of
a two-way access road and pedestrian walkway around the west edge of the Ice
Harbor, connecting the North Harbor Development with the South Harbor Development
area.
DISCUSSION
The roadway will be partially located on City property and partially on property owned by
the City and leased to the Chicago Central & Pacific Railroad Company. A plan review
and a typical cross-section of the roadway are attached as Exhibits A and B.
Because of the width of the proposed roadway, it is required that fill be placed adjacent
to the railroad slope and extended partially into the waterline area of the Ice Harbor.
The fill adjacent to the Ice Harbor will be retained in place by the installation of cimular
sheet pile cells rather than a traditional vertical retaining wall. This type of sheet pile
cell structure was required due to the poor soil conditions adjacent to the bank line of
the Ice Harbor and insufficient clearances between the railroad and existing utilities for
the construction of a conventional vertical wall tieback system.
Although the present gravel roadway serves as the emergency access to the industrial
area south of the Ice Harbor, it will be necessary that this access be closed during the
construction project. It will, however, be accessible through the winter of 2002-2003.
As part of the roadway construction, a 42-inch high decorative barrier railing will be
installed adjacent the sidewalk on top of the sheet pile wall at the edge of the Ice
Harbor, which will complement the decorative railing installed on the dverwalk. The
barrier railing will also function as a vehicular protective guardrail since the harbor side
walkway will be 15 feet higher than the water elevation at normal pool elevation. The
barrier railing will be strengthened by the installation of decorative cast stone pedestals
spaced at approximately 44 feet. Intermediate steel posts will be placed at appropriate 5
foot intervals between the cast stone pedestals as additional reinforcing for the
vehicular guardrail. The cast stone pedestals will have decorative ornamental lights
placed on top which will match the lighting theme of the Riverwalk. A copy of the
decorative railing, the cast stone bollards, and the cast stone pedestals and ornamental
lighting is included in Exhibit C.
On the railroad side of the roadway, a 42-inch high safety railing will be installed at
approximately 10 feet from the centedine of the railroad tracks which will match the
decorative railing installed on the Riverwalk. This safety fence is intended to prevent
pedestrians from gaining access to the rail lines. The railroad safety barder will
compliment the harbor side railing, but will not have the level of amhitectural features
such as cast stone bollards or lighting. A copy of the railroad safety barrier is included
in Exhibit D.
While the roadway will be 24 feet wide to accommodate two-way traffic, it is planned
that this traffic be limited to vehicles of less than five (5) tons; and thus no semi or heavy
truck traffic.
The pavement surface will be traditional concrete paving, and the sidewalk is proposed
to be identical to the Riverwalk sidewalk in texture and color. At the southerly end of the
sidewalk, there will be a widened area where benches, planters, and trash receptacles
will be located. The roadway will tie into the existing pavement on First Street and the
existing cul-de-sac will be removed.
The process of constructing the sheet pile cell clusters will be complicated; and it is
anticipated that this work, together with the backfill and placement of a temporary
gravel-driving surface for emergency vehicles, will be the only work completed this year.
The specified completion date to have this roadway back open to emerging vehicles will
be December 15, 2002.
The completion of the paving of the street and sidewalk, together with all the amenities,
has been specified for May 23, 2003.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Heating
Award of Contract
Completion Date 1
Completion Date 2
August 16, 2002
September 6, 2002
September 5, 2002
September 16, 2002
September 16, 2002
December 15, 2002
May 23, 2003
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The original budget estimate was $1,139,137, but more current estimates, ecstatic
design changes and the addition of a water line brings the new estimated cost to
$1,847,870.
The estimate for the project is as follows:
Construction Contract
Contingency
Engineering Design
Engineering Estimate
Railroad Flagger
Total Project Cost
1,572,609.35
157,261.00
48,000.00
55,000.00
15,000.00
1,847,870.35
The project will be funded as follows:
Project Capital Appropriation
Water Construction Funds
Additional Road Use Tax
Funds received over State Estimate
Elimination of Sound System for
Port of Dubuque
Road Use Tax savings FY02
Snow Removal Budget
Contingency needed
Total Funding
1,139,137.00
89,880.00
66,000.00
195,185.00
308,670.00
48,998.00
1,847,870.00
ACTION TO BETAKEN
The City Council is requested to establish the date for the public hearing, and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
MAK/vjd
cc: Cindy Steinhauser, Assistant City Mgr.
Pauline Joyce, Adm. Services Mgr.
Robert Schiesl, Civil Engineer
Julie Neebel, IIW Engineers
Michael Jansen, IIW Engineers
Jim Kolf, Durrant
RESOLUTION NO. 413-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Ice Harbor West Road and Trail Project in the estimated amount
$1,847,870.35 are hereby approved and ordered filed in the office of the City
Clerk for public inspection.
Passed, adopted and approved this 5th day of August. 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 414-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Ice Harbor West Road and Trail Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on 16th day of September, 2002, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 5th
day of August ,2002.
Terrance M. Duggan, Mayor
·
Attest': -.
Jeanne, F. Schneider, CMC, City Clerk
RESOLUTION NO. 415-02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Ice Harbor West Road and Trail Project is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 5~h day of September 2002. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 16~h day of September 2002.
Passed, adopted and approved this 5th day of Auqust, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Ice Harbor West Road and Trail
Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Ice Harbor West Road and Trail Project, in accordance
with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 16th
day of September, 2002, in the Public Library Auditorium, 360 West 11th Street,
in Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimate of cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 589-4193 in the Human Rights Department at
least 48 hours pdor to the meeting.
Published by order of the City Council given on the
,2002.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 1st day of August 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the ice Harbor West Road and Trail Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this day of ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE ICE HARBOR WEST ROAD AND TRAIL PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
5th day of September 2002, for the construction of Ice Harbor West Road and
Trail Project.
Copies of the plans and specifications may be obtained in the City
Engineer's office at City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
Ail work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and Phase 1 shall be fully completed by
the 15th day of December 2002, and Phase 2 shall be fully completed by the 23rd
day of March 2003.
All bids must be submitted on the Bid Form bound in the specifications.
Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the
City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the
bids submitted as security that the bidder will enter into a contract for doing the
work and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to fumish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be construed as a non-qualifying bid and will be
rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 5th day of September, 2002, and will be submitted to the City Council
for final action at a meeting to be held in the Public Library Auditorium, 360 West
11th Street, at said City at 6:30 p.m. on the 16th day of September, 2002. A
contract will be awarded at that time or such subsequent time as the City may
determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of ,2002.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and Phase 1 shall be fully completed by the 15th day of
December 2002, and Phase 2 shall be fully completed by the 23rd day of March
2003.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $1,200.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.
(tN FEET)
ORA'~NG MAY HAVE BEEN RESUCEO
EXHIBIT B
2¢'-0" S-B
RAILROA0 FENCING
STA, 105+48 ST-I
STA, 110+54 ~" PCC
ADEO STONE SASE-
STONE BASE
(Tm.)
EXHIBIT A
,/
MAX EOROUS
GRADE S" REINFORCED.
PCC SIDEWALK
2%
RAILING
AND USHTING
PCC CUR8 AND GUTTER.
ooo
~EXISTING ELECTRICAL CONDUIT, LOCATION
APPROXIMATE AS SHOWN ON PLAN VIEW
FIELD VERIFY LOCATION
'~/--EXISTING 42" SANITARY SEWER
TYPICAL. SECTION
*WIDTH VARIES FROM 8 TO 12 FEET
OF 20'¢ BULKSEAD
RETAINING WALL
/
/
RAIL AND POST
SEE TO ~x~
TVp. Harbor RailinR DeLail
PLAN
SCALE, no scare
EXHIBIT C
/-- BAR PANEL RIVE"WALK //J ~ ~ ~
/ /-PATTERN - J~ I ~
Cas[ Concre[e Rail Pos[, T~pe A
Harbor Railing Fence Detail
SCALE~ no scate
4(
TOP RAIL
O.D) SCH.
EXHIBIT D
Railroad Fence DeLail