Minutes Airport 6 24 02 DUBUQUE REGIONAL AIRPORT
COMMISSION MEETING
Monday,
June 24, 2002
4:00 p.m.
Dubuque Regional Airport
Dubuque Air Service Conference Room
PRESENT:
ABSENT:
STAFF:
GUESTS:
Rick Goodin, Doug Brotherton, Jim O'Neill,
Teri Goodmann and John Markham,
Andy Perry, Bob Boleyn, Peggy Dickson, and Gordy Vetsch
Chuck Clayton (Chartaire)
01. APPROVAL OF MINLITF,el
Jim O'Neill made a motion to approve the minutes of the 5/28/02 meeting. The
motion was seconded by Doug Brotherton. AYES: All. NAYS: None.
OLD BUSINESS:
REVIFW AIRPORT STATI.~TICS_.
Revenue Pa.~Renger Enplanements:
1. Amedcan Eagle was up 16.55% for the month of May 2002 compared to
May 2001.
2. Northwest Aidink was up 5.32% for the month of May 2002 compared to
May 2001.
There were no charter passengers in May 2002.
Overall yeady Airport totals were down 11.57% for 2002 compared to 2001.
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Airport Commission Minutes
June 24, 2002 Meeting
Page 2
Aimraft operations (takeoffs and landings) were up 16.31% for May 2002
compared to May 2001.
C. Airpnrt Financial Reports:
May Expenses should be at 91.37% of the annual budget, but actual airport
~Qe.r.a.tJ[~ expenses are at 78.00%.
May Revenues should be at 91.37% of the annual budget, but
actual airport ~lzczatJQg revenues are at 91.48%.
There are several one-time expenses and fuel truck yet to pumhases as well
as summer maintenance projects. The airport should be able to retum
some money to the City barring any unforeseen difficulties.
The Commission asked if the airport would request any carryover monies. Andy
replied he would request the remaining marketing money, as there is no
Marketing Program funds from IDOT next year and the training line item for fire
training.
D. Dubuque AirService Report'
In 2002 the total 100LL gallons sold in May were down 1.67% compared
with year 2001.
In 2002 the total Jet-A gallons sold in May were up 38.8% compared with
year 2001.
Total Jet-A & 100LL gallons sold in May were up 16.6% compared with year
2001.
Total aidine gallons pumped into plane in May were down 22.33%
compared with May 2001.
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Airport Commission Minutes
June 24, 2002 Meeting
Page 3
GREAT LAKER PAYMENT
Andy Perry told the Commission the airport had not received a check from Great
Lakes this month and he would be contacting them. The amount currently owed
by Great Lakes is $10,496.92.
04. REHABILITATION OF TAXIWAY C AND REHARILITATION C AND D LIGHTINg.
The Chair announced it was a public hearing and encouraged anyone to speak.
There was no response and the public headng was closed. Andy Perry directed
the Commission's attention to the bid tally on the project, which showed the
project, was $100,000 over the engineers estimate. Andy recommended
approving the bid from Manatt's Inc of Brooklyn, IA in the amount of $941,003.33
based upon the concurrence of the FAA. O'Neill moved to approve Resolution No
A200-4-02, Adopting Plans and Specifications. This motion was seconded by
Doug Brotherton. AYES: Ali. NAYS: None. Jim O'Neill moved to approve
Resolution No A200-5-02 Awarding the Contract to Manatt's upon FAA
concurrence. This motion was seconded by Doug Brotherton. AYES: All. NAYS:
None.
UNIVERRITY OF DUBUOUE HAN~AR LEARF
The Chair announced it was a public headng, there was no input, and the public
headng was closed. The University of Dubuque's lawyers had not completed their
review of the lease. However, both the money and term were agreeable. It was
anticipated it would only be in lease verbage if any changes were required, in which
case it would then be sent back to Tim O'Bden. This lease should increase the
amount of revenue over the present rental fees. Doug Brotherton said he wanted to
take the increased dollars and have it retire the debt on the hangars at faster rate to
retire the debt earlier. He found it difficult to do construction when monies from one
year cannot be carried to help with future construction projects. Jim O'Neill said
although this was something the Commission could not change today, it was
something to discuss again during the budgeting process. As the University of
Dubuque had not finished their legal review, Jim O'Neill made a motion to table the
Resolution, Decision of the Airport Commission Regarding Lease of Property until the
July meeting. This motion was seconded by Doug Brotherton. AYES: All. NAYS:
None.
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Airport Commission Minutes
June 24, 2002 Meeting
Page 4
NEW BUSINESS:
RENEWAL OF PUBLIC OFFICIALS LIABILITY COVERAGF
The Commission was asked to review a letter from O'Connor & Associates
regarding the renewal of the Public Officials Liability Coverage for the Airport
Commission and staff. Andy also asked the Commission to take formal action to
indemnity the Commission and staff from personally paying the $10,000
deductible. After some discussion regarding the cost and coverage Jim O'Neill
made a motion to indemnify the Airport and Commission and staff from personally
paying the $10,000 deductible. This motion was seconded by Doug Brotherton.
AYES: All. NAYS: None. Doug Brotherton then made a motion to approve the
approve renewal of the policy with the 8.8% increase. This motion was seconded
by Jim O'Neill. AYES: All. NAYS: None..
02. RESOLUTION A900-'1-94 (NEWSRACKS) MODIFICATION OF INSLIRANCI'
This item was placed on the July agenda, as information had not been received.
0:3_APPROVE ANINCREASED AFSFO SPACE LEASF
Due to new security requirements placed upon the airport such as fingerprinting of
all employees and vendors that would have access to their leased area, the lease
was modified to increase the rental fee to defray the airport's additional expense.
Doug Brotherton moved to approve Revised Supplement No. 2 to the current
lease. This motion was seconded by Jim O'Neill. AYES: All. NAYS: None.
04_ REPORT ON MANAGERS TASK FORCF~
Andy said the he had been gone several times since the last meeting and that their
was nothing new to report for the task fomes.
06 AIRPORT MANAGER'S REPORT
The replacement of cracked panels on Runway 18/36 is progressing faster
than anticipated and may be completed by Friday, depending upon the
groover.
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Airport Commission Minutes
June 24, 2002 Meeting
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· The courts formally terminated the lease with Windmills. An ad has been
placed in the TH requesting proposals. Today a food vending machine was
added to the snack and drink vending machines in the terminal.
· The storm sewer project is nearly complete,
· Andy is still working on the entrance sign with tenants,
· There was discussion about the request dated June 6, 2002 from Premier
Bank to put an ATM at the Airport. At the last meeting the Commission
approved the agreement with DB&T but it had not been signed pending
legal review. There was a discussion about fees and term. Jim O'Neill felt
the Commission should continue the agreement approved at the May
meeting with DB&T as they were willing to place a machine in the terminal
several years ago, at no cost to the airport when other banks wanted a
substantial service fee. Doug Brotherton agreed. It was determined the
Commission would take no new action.
· Chartaire sent a letter requesting a copy of the University of Dubuque's
proposed lease, an extension of his lease for an additional three years and
stated he may be interested in providing rental aimraff again. Chuck
Clayton was present at the meeting but there was no issue discussion.
· The fuel truck was bid and purchased in two parts, the truck from Riverside
Truck and tank and pumping system from Bosserman. The bids were just
slightly under the budgeted amount.
· The University of Dubuque's air conditioning is halfway completed.
07 SET PUP, LIC HEARING FOR U.D_ OFFICE LEASF
Jim O'Neill moved to set the public hearing for the University of Dubuque office lease
Resolution A400-1-2002. This motion was seconded by Rick Goodin. AYES: All.
NAYS: None.
CORRERPONDENCF
There were no comments.
09. ~
Jim O'Neill made a motion to adjoum. This was seconded by Doug Brotherton.
AYES: All. NAYS: None. Meeting adjourned at 4:50 p.m.
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