Minutes Library Bd 4 25 02 Carnegie-Stout Public Library
Board of Trustee's
Meeting Minutes of Thursday, April 25th, 2002
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m., Thursday, April 25th, 2002.
Present:
Excused:
President Kevin Lynch; Vice President Kristen Smith; Trustee Jack
Felderman; Trustee Sue Lindsay; Trustee Michael Shubatt; Director
Susan Henricks; and Recorder Denette Kellogg.
Board Secretary Mary Strom; and Trustee Tom Tully
1. Lynch called the meeting to order at 4:02 p.m.
'~oved to adopt the meeting agenda
I~otion: Felderman
Second: Sm/th
Vote: Aye - ~' Nay- 0
2. Library Board of Trustees' Board minutes:
"l~oved to adopt the minutes of the Library Board of Trustee*s
meeting held I~arch 28~ 2002. #
I~otion; Sm/th
Second: Felderman
Vote: Aye - 5 Nay- 0
3. Board Correspondence - Lynch reported on the four comment cards received.
Felderman noted one request asking for additional teenage programming and
asked if the Library could provide more programming for this age group.
Henricks reported that Young Adult program continues and that Adult
Programming would also encompass some of this age group.
4. President's Report:
A) National Library Week and Centennial Celebration - Lynch reported on a
memo from Library Director Susan Henricks and on behalf of the Library
Board in recognition of National Library Week April 15th 2002 that
announces a Centennial pin for Library Staff and Board. Lynch also
presented each Board member with the Centennial Pin and thanked them
Library Board of Trustees
Minutes of April 25, 2002
for their work and dedication on behalf of C-SPL.
B)
Project Submission to Library Foundation - Henricks reviewed the list of
eight projects as prioritized by Staff. The list includes a full-time Americorp
Worker for Children's Services, Adult Library programming, a lobby bulletin
board, laser color printer for public use, automotive databases, Children's
collection enhancement, New Catholic Encyclopedia, Wireless Headphone
Sets for Circulation Services.
"Moved to approve the proposed project i/sting for submission to the
Library Foundation as reviewed,"
Plot/on: Sm/th
Second; Fe/derman
Vote: Aye - 5 Nay - 0
5. Committee Reports:
A. Relations Committee - Felderman:
1)
Friends of the Library Report - Henricks gave the following report; the
Friends Annual Book Sale is scheduled for October 4 and 5, 2002, the
Friends has approved $850 to fund the Young Adult summer reading
program activities, and funding for the Children's summer reading
program.
2)
Displays, Exhibits and Brochures Policy & Fine Arts Policy - Felderman
reviewed the policy revisions which now includes cross referencing to the
between the two policies. Henricks reported that the two policies are
now clearly defined in regard to displays and exhibits in contrast to fine
arts. Henricks reported that the wording provides policy guidelines
without referring to content of materials requested to be displayed.
"Ploved to adopt the recommended revisions to the Displays,
Exhibits and Brochures Pol/cy& to adopt the recommended rev/s/ons
to the F/ne Arts Pol/cy."
Plot/on: Sm/th
Second: Shubatt
Vote; Aye - 5; Nay- 0
3) Employee Request for Non-Paid Leave - Henricks referred the memo
dated March 13, 2002 from Circulation Supervisor IVlichelle Hellmer.
Henricks reported that Hellmer has requested leave without pay to
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Library Board of Trustees
Minutes of April 25, 2002
attend on campus requirements at the University of Iowa to obtain her
Masters Degree in Library and Information Science.
"Moved to approve the request for leave w/thout pay for
Miche//e He/liner from July i through July 1£, 2002,"
Mot/on: Sm/th
Second: Felderman
Vote: Aye - 5; Nay - 0
Update on Library as Polling Site - Felderman reviewed the letter from
Dubuque County Elections confirming the Library as a polling site. The
Board asked that they be updated as the building is utilized on voting
days and the impact on staffing the use has.
B. Operations Committee - Smith:
1)
Revenue & Expenditure Financial Reports Summary March 2002 - Smith
reported no exceptions to the revenue and expenditure report. Henricks
gave an update on the replacement of the bad sections to the sidewalk
surrounding the Library and reported that estimates are currently being
collected and a report would be provided at the April Board meeting.
Smith reported that the Northeast Iowa Service Area (NEILSA) has sent
out notice that upon request that they would facilitate the annual e-rate
applications. Henricks reported that the allowing NEILSA to facilitate the
applications would provide for consistency and ease of tracking.
"Moved to approve the Northeast Iowa Serv/ce Area (NEILSA)
to facil/tate the L/brary's e-rate app/ications."
Motion: Felderman
Second: Sm/th
Vote: Aye - 5; Nay - 0
2)
Technology Projects Update - Smith reported that the Library Kiosk is
expected in approximately five weeks. Felderman expressed a concern
for staffing needs in regard to the Kiosk and a book drop should the
Library decide to place a book drop near the Kiosk. Henricks reported
that the Library is lacking the adequate staff to provide additional
services which includes a book drop. Henricks reported that she would
continue monitoring the Library's staffing needs in comparison to
additional services that could be provided. Henricks reported that a
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Minutes of April 25, 2002
drive-up audio-visual drop is scheduled to be installed near the Library
book drop on Bluff Street.
Henricks reported that the Library is scheduled to have a new Internet
service provider, State Library of Iowa's (SILO) and the Iowa
Communications Network (ICN) will begin to provide services on May 1,
2002. Henricks reported that outside technicians have been brought in
to program, run cable, and test the new service provider.
Library Foundation Report - Smith reported that the Foundation did not
meet, but reported that the Foundation is planning for the culmination of
the Grant Wood "Chicken Art Contest" that took place in the Dubuque
area schools, with activities and displays on May 18, 2002 in conjunction
with the Dubuquefest.
C. Planning Committee - Shubatt:
1) Report on Review of Long Range Plan - Shubatt reported that the
Committee continues its review of the Long Range Plan. Shubatt
reported that Henricks has been working with Coordinators to
incorporate updates into the plan for the Committee's review.
6. Director's Report:
A. Statistical/Service Reports for March 2002 - Henricks reported no exceptions
to the statistical reports.
Henricks reviewed the Library's annual report that she presented to the City
Council at its April 15, 2002 meeting. Henricks reported the need for
additional staffing critical to providing any increased services.
Marketing the Ubrary, "Your Personal Librarian" - Henricks provided a final
draft of the Personal Librarian brochures and reported that two brochures
were developed, one aimed at the business community and one aimed at
the humanities community. Henricks reported that she would be giving the
debut of the marketing presentation of "Your Personal Librarian" to the
Downtown Kiwanis organization on Monday, April 29, 2002. The Board
discussed target groups for the presentation to be made.
Library Program and Calendar Update - Henricks reviewed the Library
calendar and reported on positive feedback from the Adult Programming
offered thus far.
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Library Board of Trustees
Minutes of April 25, 2002
Henricks reported participating in the Newcomer's reception held by the
Dubuque Area Chamber Commerce on April 9, 2002.
Henricks reported on the promotion of team building amongst staff. The
Board encouraged Staff to attend the Library Board meetings.
8. "lVlot/on to adjourn."
Mot/on: Fe/derman
~Cecond: Smith
Vote: Aye - 5; Nay- 0
The Board adjourned at 4:52 p.m.
Mary Strom, Board Secretary
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