Minutes_Park and Recreation Commission 10 10 17City of Dubuque
Copyrighted
November 6, 2017
Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Minutes of 10/12, 10/16; Civil Service
Commission of 10/10, Historic Preservation Commission of
10/19; Human Rights of 9/11, 9/25; Library Board of
Trustees of 8/24; Park and Recreation Commission of
10/10; Transit Advisory Board of 10/12; Zoning Board of
Adjustment of 10/26; Proofs of Publication for City Council
Proceedings of 1012, 1013, 10112, 10116; Proof of
Publication for List of Claims and Summary of Revenues
for Month Ending 9/30.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description
City Council Proceedings of 10/12/17
City Council Proceedings of 10/16/17
Civil Service Commission Minutes of 10/10/17
Historic Preservation Commission Minutes of 10/19/17
Human Rights Commission Minutes of 9/11/17
Human Rights Commission Minutes of 9/25/17
Library Board of Trustees Minutes of 8/24/17
Park and Recreation Commission Minutes of 10/10/17
Tranist Advisory Board of Minutes of 10/12/17
Zonng Board of Adjustment Minutes of 10/26/17
Proof of Publication for City Council Proceedings of
10/2/17
Proof of Publication for City Council Proceedings of
10/3/17
Proof of Publication for City Council Proceedings of
10/12/17
Proof of Publication for City Council Proceedings of
10/16/17
Proof of Publication for List of Claims and Summary of
Revenues for ME 9/30/17
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PARK AND RECREATION COMMISSION MEETING
Tuesday, October 10, 2017
4:30 p.m., Snack Bar, Bunker Hill Golf Course
PRESENT: Richard Kirkendall, Ken Klinge, Rebecca Kuhle, Kate Larson,
Karen Lyness and Jennifer Tigges
STAFF PRESENT: Marie Ware, Steve Fehsal, Dan Kroger and Eileen Trimble
ABSENT: Robin Kennicker
MINUTES APPROVED; VOTE:
It was moved a Lyness, seconded ta Klinge, to approve the minutes of the
September 19, 2017, meeting. Unanimous.
RESCHEDULE PUBLIC INPUT MEETING REGARDING ROUNDABOUT BY
ALLISON-HENDERSON PARK; VOTE:
Leisure Services Manager Marie Ware requested to reschedule the public input
meeting to November. Part of the meeting will be joint with the Transit Board,
the joint portion of the meeting for public input related to the bus transfer
project.
It was moved a Larson, seconded l Lyness, to reschedule the public input
meeting regarding roundabout a Allison -Henderson Park to the November 14
meeting. Unanimous.
FISCAL YEAR 2019 BUDGET PREPARATION AND SCHEDULE:
Staff are all working on different phases of the budget process. Details will be
provided to commission at November meeting.
• Capital improvement budgets were due October 8th. Leisure Services
Department has approximately 168 project requests submitted between
park, recreation, Multicultural Family Center, Five Flags and Grand River
Center. The internal process was different this year with the addition of a
scoring criteria. All departments score their projects. Department managers
will meet to review scoring and discuss recommendations to City Manager.
• Operating budget is due October 27th which is funding required to maintain
current level of service. Improvement level for potential added services or
fee changes is due November 3rd. Performance measures are due
November 17th.
• Manager Ware compared the priority list from commission to the capital
improvement projects submitted. Proposed projects include continued
access assessments, trails, mini park funding and second pet park. The
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multipurpose green space was not included since we have no space to build
one at this point in time.
PARK DIVISION REPORT:
Park Division Manager Steve Fehsal reported:
• Fall flowers are in place, including the fall hanging baskets.
• Park season ends October 23 and staff will be starting to winterize. The
campground will close a week later on October 29. Campground Manager
John Miller did a good job — received lots of positive comments. Dragon
Boat event went well.
• Two Request for Proposals have been posted on the website: 1) Highway
20 Consultant to assess the corridor from Locust Street to past the last bed
of roses. The selected consultant will assess the area and then come up
with a concept plan. 2) Skate Park for engineering and design including
construction documents.
• Tree crew worked for over two months to address the July 19th storm. The
vacant Maintenanceworker position has been reclassified as a Forestry
Technician; working on Civil Service test.
• Trees Forever group has been very active. They scheduled two community
service projects including mulching tree rings on Chavenelle Drive and they
will be planting ten trees in Eagle Point Park next Saturday. The city paid
for the mulch for that project but the trees for Eagle Point are all funded by
Trees Forever.
• Working on cleaning leaves and getting snow removal equipment ready for
winter.
RECREATION DIVISION REPORT:
Recreation Division Manager Dan Kroger reported:
• Bee Branch Fall Festival is from 10:00 a.m. to Noon on October 21 st. There
will be duck races, pumpkin painting and other fun activities.
• Quotes are back for the resurfacing, resealing and painting project at the
pools. The slide at Sutton is also getting refinished.
• There will be continued summer reading program even though the state cut
the funding for the summer academy. Our department will work with the
schools on the programming to still offer a program.
• LEAP was also not funded by a state grant requested. We are offering a
modified program and our department is putting in the largest amount of
funds. The golf pro will be going out to the schools to offer golf lessons
which transportation issues for students and more will be able to participate.
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• Splash pad is on the City Council priority list so currently researching splash
pads in other cities.
• Tomorrow there will be a dedication of the new mural at Jefferson Park.
Loras College partnered with the Multicultural Family Center Future Talk
program to get funding for paint, etc. and Future Talk students completed
the work.
MANAGER REPORT:
• Staff is working on renovation phasing plan for the MFC / Colts building.
• AmeriCorps Director Mary Bridget Corken-Deutsch resigned her position to
become a Communication Connection Specialist at Marshall School;
currently going through applications.
• Manager Ware and several Recreation Division employees attended an
equity training. Manager Kroger is working on equity plan for the
department and has put forth a lot of effort. The goal is that all levels of staff
work on meeting the equity goal — serving people equitably, how we
currently do things, how do we improve things, etc. If we want the plan to
have an impact it must be everybody in the department, not just the top four
managers.
COMMISSION COMMUNICATIONS / QUESTIONS:
• Commissioner Kirkendall asked if there had been any feedback on how
Octoberfest went at AY McDonald Park. Manager Fehsal said it went well
although some of their items were still at the park Monday morning.
• Commissioner Kennicker asked about Miller Riverview Park status — people
still seem to think it is a definite decision that the city will be eliminating the
campground. Manager Ware said no decisions have been made. Ms.
Kennicker also asked if the Colts building would be available for the winter
farmer's market and Ms. Ware said yes.
• Commissioner Larson commented that Eagle Valley Park development
needs to move forward. There is no place for kids in that neighborhood to
go unless they walk out in the street to get to a different site.
ADJOURN; VOTE:
It was movedlay Lyness secondedlay Larson to adjourn the meeting at 5:33
p.m. Unanimous.
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