Floodwal Levee Slope Stabilization ProjectTHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Floodwall Levee Slope Stabilization Project
(CIP #1002042)
DATE: January 14, 2009
Public Work Director Don Vogt is recommending initiation of the public bidding
procedure for the Floodwall Levee Slope Stabilization Project and that a public hearing
be set for February 2, 2009.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michae C. Van Milligen
MCVM/js
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Don Vogt, Public Works Director
THE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: Michael C. Van Milligen, City Manage'r
FROM: Don Vogt, Public Works Director
SUBJECT: Floodwall Levee Slope Stabilization Project (CIP #1002042)
DATE: January 5, 2009
INTRODUCTION
The attached resolutions authorize the public bidding procedure for the Floodwall Levee
Slope Stabilization Project (CIP #1002042).
BACKGROUND
In the fiscal year 2009 Capital Improvement Project budget, funds are allotted for the
repair of the foodwall levee support slope immediately south of the Peosta Channel.
DISCUSSION
Engineering plans and specifications for this project have been prepared by IIW Engineering &
Surveyors, P.C. The repair of this section of levee would include the placement and grading of
impervious fill, placement of bedding stone, and armoring the area with rip-rap.
The schedule for the project is proposed as follows:
Advertisement of Bids January 23, 2009
Notice of Public Hearing January 23, 2009
Receipt of Bids February 3, 2009
Public Hearing February 2, 2009
Award of Contract February 16, 2009
BUDGET IMPACT
The cost estimates for the project are as follows:
Construction Contract $ 272,460.00
Contingency 27,246.00
Engineering 14,032.00
Estimated Total Project Cost $ 313,738.00
This project will be funded with monies budgeted specifically for the Floodwall Levee Slope
Stabilization Project in the Public Works Department's FY 2009 Capital Improvement Project
budget: CIP# - 1002042 $295,000.00
ACTION REQUIRED
The City Council is requested to establish the date for the public hearing and authorize
the City Clerk to advertise the request for proposals through the adoption of the
attached resolutions.
Attachments
RESOLUTION NO. 30-09
FLOODWALL LEVEE SLOPE STABILIZATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Floodwall Levee Slope Stabilization Project, in the estimated amount
$313,738.00, are hereby preliminarily approved and ordered filed in the office of
the City Clerk for public inspection.
A public hearing will be held on the 2nd day of February, 2009, at 6:30 p.m.
in the Historic Federal Building Council Chambers at which time interested
persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation
in the City of Dubuque,. Iowa, which -notice shall be published not less than four
days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The Floodwall Levee Slope Stabilization Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 3rd day
of February, 2009. Bids shall be opened and read by the City Clerk at said time
and will be submitted to the City Council for final action at 6:30 p.m. on the 16th
day of February, 2009, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and apporced this 20th day of January, 2009.
Kevin J. Lynch, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE FLOODWALL LEVEE SLOPE
STABILIZATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Floodwall Levee Slope Stabilization Project,
in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 2"d day of February, 2009, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
To furnish all labor and material necessary for the Floodwall Levee Slope
Stabilization Project, consisting of 5,126 tons of rip-rap, 3,366 cubic yards of
excavation, 1,191 tons of bedding stone, and 1,750 square yards of engineering
fabric to repair the foodwall levee near the Peosta Channel.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 20th day of January,
2009.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
FLOODWALL LEVEE SLOPE STABILIZATION PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
February 3, 2009, in the Office of the City Clerk, City Hall -First Floor, 50 West
13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on February 3, 2009, at
City Hall -Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on February 16, 2009.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by April 15, 2009.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10%) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. The construction documents will be made available in
the Office of the City Engineer, 50 W. 13th Street, Dubuque, IA, 52001. No plan
deposit will be required.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement
(CIP 1002042)
The Floodwall Levee Slope Stabilization Project involves furnishing all labor and
material necessary for the Floodwall Levee Slope Stabilization Project, consisting
of 5,126 tons of rip-rap, 3,366 cubic yards of excavation, 1,191 tons of bedding
stone, and 1,750 square yards of engineering fabric to repair the foodwall levee
near the Peosta Channel.
Published in the Telegraph Herald, January 23, 2009.