Five Flags Theater ProjectsMEMORANDUM
August 13, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Five Flags Theater Projects: Roof Replacement, Paint Exterior Facade
and Replace Front Doors
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
three Five Flags Theater Projects: Roof Replacement, Painting Exterior Facade, and
Replace Front Doors, and further recommends that a public hearing be set for
September 16, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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CITY OF DUBUQUE, IOWA
MEMORANDUM
August 7, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Five Flags Theater Projects: Roof Replacement, Paint Exterior Facade
and Replace Front Doors
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for three Five Flags Theater Projects: Roof Replacement, Painting Exterior
Facade, and Replace Front Doors.
DISCUSSION
The Fiscal Year 2002 and 2003 capital improvement budget contains $60,000 to
replace the roof, $93,000 to paint the exterior facade, and $17,600 to replace the front
doors, all at the Five Flags Theater. One set of bid documents is being prepared but
all three projects will be separate bids.
The bidding schedule outlined in the attached resolutions would be as follows:
Presentation to City Council
Notice to bidders
Receive bids
Notice of public hearing
Public hearing and award contract
August 19, 2002
August 23, 2002
September 5, 2002
September 6, 2002
September 16, 2002
Cost estimates for the three projects are within the budgeted amounts.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions giving
preliminary approval to the plans and specifications, authorizing the advertisement for
proposals, and establishing a date for the public hearing.
GDS:et
attachments
Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 428-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT, in the estimated
amount of $58,000, are hereby approved and ordered filed in the office of the City
Clerk, for public inspection.
Passed, approved and adopted this19thday of
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
August. ,2002.
Preparer: Gi]D. Spence
Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 429-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the FIVE
FLAGS THEATER ROOF REPLACEMENT PROJECT.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, that on the 16th day of September, 2002, a public hearing will
be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons
may appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not less
than four days nor more than twenty days prior to the day fixed for its consideration. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 19th day of August.
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Read
Phone: 5894263
RESOLUTION NO. 430-02
ORDERING BIDS
BE IT RESOLVED BYTHE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 5th day of
September, 2002. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 16th day of September,
2002.
Passed, approved and adopted this 19th day of August ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the FIVE FLAGS THEATER ROOF REPLACEMENT
PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT, in accordance
with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 16th day of
September, 2002, in the Public Library Auditorium in Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimate of cost are now on file in the office
of the City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the day of
,2002.
Jeanne F. Schneider
City Clerk
PK
Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 431-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT, in the
estimated amount of $91,000, are hereby approved and ordered filed in the office of the
City Clerk, for public inspection.
Passed, approved and adopted this19th day of August ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 432-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the FIVE
FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, that on the 16th day of September, 2002, a public hearing will
be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons
may appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not less
than four days nor more than twenty days prior to the day fixed for its consideration. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 19th day of August
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Attest:
eider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 433-02
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 5th day of
September, 2002. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 16th day of September,
2002.
Passed, approved and adopted this 19th day of August ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Preparer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the FIVE FLAGS THEATER EXTERIOR FACADE
PAINTING PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the
16th day of September, 2002, in the Public Library Auditorium in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto or to the cost of the improvements.
Published by order of the City Council given on the day of
,2002.
Jeanne F. Schneider
City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 434-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT, in the
estimated amount of $16,000, are hereby approved and ordered filed in the office of the
City Clerk, for public inspection.
Passed, approved and adopted this 19th day of August ,
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 435-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the FIVE
FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, that on the 16th day of September, 2002, a public hearing will
be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons
may appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not less
than four days nor more than twenty days prior to the day fixed for its consideration. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this::19th day of August
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Read
Phone: 589-4263
RESOLUTION NO. 436-02
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 5th day of
September, 2002. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 16th day of September,
2002.
Passed, approved and adopted this 19th day of August
,2002.
Terrance M Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gl] Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the FIVE FLAGS THEATER FRONT DOOR
REPLACEMENT PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m on the
16th day of September, 2002, in the Public Library Auditorium in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto or to the cost of the improvements.
Published by order of the City Council given on the day of
,2002.
Jeanne F. Schneider
City Clerk
PK