Human Rights FY 03 Budget AmendMEMORANDUM
August 13, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
FY03 Proposed Budget Amendment
Due to the recent receipt of $81,536 from HUD, Human Rights Director Kelly Larson
recommends an amendment to the Fiscal Year 2003 Budget to reflect the HUD contract
amounts.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Kelly Larson, Human Rights Director
08' :~ ~'Id h I S~'~ 80
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:
Michael Van Milligen, City Manager
Pauline Joyce, Administrative Services Manager
FROM: Kelly Larson, Human Rights Director
DATE:
August 8, 2002
SUBJECT: FY03 Proposed Budget Amendment
The purpose of this memorandum is to inform you our department recently
received a HUD contract in the amount of $72,456 for the following categories:
,, $ 30,000 for training
· $15,000 for administrative costs
· $18,456 for special enforcement efforts
· $ 9,000 for case processing
In addition, we received notification from HUD that we qualify for an additional
$9,080 in special enforcement efforts funds for our FY 2002 contract. Thus, the
combined revenue from the FY2003 contract and the FY2002 SEE funds is
$81,536.
Budget Impact
For fiscal year 2003, we budgeted for $47,200 in revenue, which is reflected in
line item 43271. This line item should be amended to include an additional
$34,336 in revenue.
The $9,000 for case processing reflects reimbursement for the five housing
cases our office processed in FY02. We originally budgeted $7,200 in revenues
for case processing, so we realized an additional $1,800, which will be reflected
in the revenue line item above and not in a corresponding expense line item.
There should also be amendments to our expense line items as follows. As
usual, $30,000 for training will cover the cost of attending HUD mandated training
for staff and commissioners. This amount should be reflected in line item 62753
of Activity 16402. We originally budgeted $25,000 in this line item, so we need
an amendment for an additional $5,000. The administrative costs funds were
budgeted accurately at $15,000.
The SEE funds are to be used to enhance our enforcement authority. Currently,
we are working on entering into a contract to purSue an audit of multi-family
housing for accessibility. I would like to put the $27,536 in SEE funds towards
this project, which is a relatively large and expensive enforcement effort. I would
suggest that this funding be reflected in line item 62731 of fund 402, unless you
think it would be better to add a new line item for these funds.
Recommendation
I recommend that the Human Rights Department budget be amended to reflect
the actual HUD contract amounts.
Please call with any comments or suggestions related to this proposal.