Jackson & W Locust ResurfacingMEMORANDUM
August 28, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Jackson Street and West Locust Street Resuffacing
Sealed bids were received for the Jackson Street and West Locust Street Resurfacing
Project. Public Works Director Mike Koch recommends award of the contract to the
only bidder, River City Paving, in the amount of $1,241,143.29, which is 7.54% over the
engineer's estimate. Sufficient funds are available to complete the projects.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
____________________
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
August 26, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT: Jackson Street and West Locust Street Resurfacing
INTRODUCTION
The enclosed resolution provides for the award of the Jackson Street and West Locust
Street Resurfacing Project.
DISCUSSION
The Jackson Street and West Locust Street Resurfacing Project will consist of the
milling of the exiting surface along the gutter and a 2" overlay for Jackson Street from
22nd to 30th Street and West Locust Street from 17th to Clarke Drive. The project will
also include the replacement of catch basins and deteriorated portions of curb and
gutter. Fiber optic conduits will be installed along the West Locust Street portion.
The Iowa Department of Transportation (IDOT) received one sealed bid on the project
on August 20, 2002. River City Paving, a division of Mathy Construction Co. of Kieler,
Wisconsin, submitted the Iow bid in the amount of $1,241,143.29. This amount is
7.54% over the engineer's estimate.
RECOMMENDATION
I recommend that the contract be awarded to River City Paving in the amount of
$1,241,143.29.
BUDGET IMPACT
The summary of the project costs is as follows:
Estimate Bid
Construction Contract $1,154,095.25 $1,241,143.29
Contingency 115,409.53 115,409.53
Engineering 63,475.24 63,475.24
Total Project Cost $1,332,980.02 $1,420,028.06
The project will be funded by 80% Federal STP funds (with a maximum of $720,000),
with the City paying the remaining 20%. Engineering costs will not be reimbursed. The
project will be funded as follows:
Estimate Bid
Street Construction Funds $ 612,980.00 $ 700,028.06
STP Funds 720,000.00 720,000.00
Total Project Funding $1,332,980.02 $1,420,028.06
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the
construction contract to River City Paving.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Michael Felderman, Civil Engineer
RESOLUTION NO. 438-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Jackson Street and West Locust Street Resurfacing Project pursuant to
Resolution No. 325-02and notice to bidders published in a newspaper published
in the City of Dubuque, Iowa on the 12th day of July, 2002.
Whereas, said sealed proposals were opened and read on the 20th day of
August, 2002, by the Iowa Department of Transportation (IDOT), and it has been
determined that the bid of River City Paving, A Division of Mathy Construction
Co., of Kieler, Wisconsin, in the amount of $1,241,143.29 was the lowest bid for
the furnishings of all labor and materials and performing the work as provided for
in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to River City
Paving, A Division of Mathy Construction Co. of Kieler, Wisconsin, and the
Manager be and is hereby directed to execute a contract on behalf of the City of
Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 3rd day of September ,2002
________________________
Terrance M. Duggan, Mayor
Attest:
______________________________
Jeanne F. Schneider, CMC, City Clerk
.
UNIT QUANTIT~ UNIT COST
TON 1075 $10.50
MILE 2.1
Bidder
River city Paving
Total Bid = $ $1,241,143.29
Total Estimate $1,241,143.29
Construction Contract $1,154,095.25
% Over / Under 7.54%
MEMORANDUM
July 9, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Jackson Street and West Locust Street Resurfacing
The Jackson Street and West Locust Street Resurfacing Project wilt consist of the
milling of the existing surface along the gutter lines and a 2" overlay for Jackson Street
from 22"d to 30th Street and West Locust Street from 17th to Clarke Drive.
The bidding will be handled by the Iowa Department of Transportation (IDOT) and will
be scheduled for their August 20, 2002 bid letting. Because of a possible construction
overlap with the White Street Reconstruction Project, the specifications for the Jackson
Street Paving Project will not allow the contractor to start until July 1, 2003, which is
after the completion date for the White Street Project.
Public Works Director Mike Koch recommends that the City Council give final approval
to the plans and specifications for the Jackson Street and West Locust Street
Resurfacing Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
____________________
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:Jackson Street and West Locust Street Resurfacing
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 8, 2002
A public hearing was set by the City Council for July 15, 2002, to approve the
plans and specifications for the Jackson Street and West Locust Street
Resurfacing Project.
The Jackson Street and West Locust Street Resurfacing Project will consist of
the milling of the existing surface along the gutter lines and a 2" overlay for
Jackson Street from 22nd to 30th Street and West Locust Street from 17th to
Clarke Drive.
The bidding will be handled by the Iowa Department of Transportation (IDOT)
and will be scheduled for their August 20, 2002 bid-letting. Because of a
possible construction ovedap with the White Street Reconstruction Project, the
specifications for the Jackson Street Paving Project will not allow the contractor
to start until July 1, 2003, which is after the completion date for the White Street
Project.
RECOMMENDATION
It is recommended that the City Council give final approval to the plans and
specifications for the Jackson Street and West Locust Street Resurfacing Project.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Michael Felderman, Civil Engineer
MEMORANDUM
June 10,2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Jackson Street And West Locust Street Resurfacing
Public Works Director Mike Koch is recommending the adoption of plans and
specifications for the Jackson Street from 22nd to 30th Street and West Locust from 17th
Street to Clarke Drive resurfacing project. He further recommends a public hearing be
set for July 15, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MiChael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mike Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 10, 2002
TO:Michael C. Van Miliigen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:Jackson Street and West Locust Street Resurfacing
INTRODUCTION
The enclosed resolutions authorize the adoption of the plans and specifications
and the establishment of a public hearing for the resurfacing of Jackson Street
and West Locust Street Resurfacing Project.
DISCUSSION
The Jackson Street and West Locust Street Resurfacing Project will consist of
the milling of the existing surface along the gutter lines and a 2" overlay for
Jackson Street from 22nd to 30th Street and West Locust Street from 17th to
Clarke Drive. The project will also include the replacement of catch basins and
deteriorated portions of curb and gutter. Fiber optic conduits will be installed
along the West Locust Street portion.
The project will be funded by 80% Federal STP funds (with a maximum of
$720,000), with the City paying the remaining 20%. Engineering costs will not be
reimbursed.
The bidding will be handled by the Iowa Department of Transportation and will be
included in their August 20, 2002 bid-letting.
The schedule for the project is as follows:
Notice of Hearing on Plans and Specifications June 19,2002
Notice To Bidders July12,2002
Public Hearing of Plans and Specifications July 15, 2002
Award of Contract (Subject to FHWA Approval) September3,2002
RECOMMENDATION
I recommend the City Council authorize the adoption of the plans and
specifications and establish the date of the public hearing for the Jackson and
West Locust Street Resurfacing.
BUDGET IMPACT
The estimate for the project is as follows:
Construction Contract 1,154,095,25
Contingency . 115,409153
Engineering 63,475.24
Total Project Estimate $1,332,980.02
The project will be funded as follows:
Street Construction Funds $ 612,980.02
STP Funds 720,000.00
Project Funding $1,332,980.02
ACTION TO BE TAKEN
The City Council is requested to adopt the resolutions relating to the
approval of the plans and specifications and the establishment of a date for
the public hearing.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Jackson Street and West Locust Street Resurfacing is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the proposal guaranty
shall be not less than the amount as set forth in the proposal form and shall be
filed with each proposal.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice ·
shall not be less than twenty-one days nor more than forty-five days prior to the
receipt of said bids at 9:00 am on 20th of August 2002. Bids shall be opened
and read by Iowa Department of Transportation in Ames Iowa after 10:30 am on
the same date such as the bids are schedule to be received. The bids will be
submitted to the Council for final action at 6:30 p.m. on the 3rd of September,
2002 subject to the acceptance of the Federal Highway Administration.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE; IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Jackson Street and West Locust Street Resuffacing Project in the
estimated amount of $1,332,980.02 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this __ day of
2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Jackson Street and West Locust Street Resurfacing Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 15th day of July, 2002, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the headng, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this ' day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne, F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Jackson Street and West Locust
Street Resurfacing Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Jackson Street and West Locust Street Resurfacing
Project, in accordance with the provisions of Chapter 384, City Code of Iowa, at
6:30 p.m., on the 15th day of July, 2002, in the Public Library Auditorium, 360
West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the ofl'~ce of the City Clerk. At
said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 589-4193 in the Human Rights Department at
least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2002.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 12th day of June, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Jackson Street and West Locust Street Resurfacing Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE CONSTRUCTION OF
JACKSON STREET AND WEST LOCUST RESURFACING
Sealed bids will be received by Iowa Department of Transportation, at the
Department of Contracts in Ames, Iowa and at C.T. Marriott in Des Moines, Iowa
no later than 9:00 o'clock am on 20th of August, 2002 for the construction of
Jackson Street and West Locust Street Resurfacing.
Copies of the plans and specifications may be obtained in the Office of
Contracts at Iowa Department of Transportation in Ames, Iowa until noon on the
previous day of the letting.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
Failure to execute a contract and file an acceptable performance bond and
Certificate of Insurance within 30 days of the date of the approval fro awarding
the contract, as herein provided, will be just and sufficient cause for the denial of
the award and the forfeiture of the proposal guarantee.
All proposals must be filed on the forms furnished by Iowa Department of
Transportation, Contracts office, sealed and plainly marked. Proposals
containing any reservations not provided for in the forms furnished will be
rejected, and the Iowa Department of Transportation reserves the right to waive
technicalities and to reject any or all bids.
A Proposal guaranty shall be not less than the amount as set forth in the
proposal form shall be filed with each proposal. The Proposal guaranty shall be
in the form as specified by lowa Department of Transportation
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council and Iowa Department of Transportation, and shall guarantee the
faithful performance of the contract and terms and conditions therein contained,
and shall guarantee the prompt payment of all materials and labor and protect
and save harmless the City of Dubuque, Iowa, and Iowa Department of
Transportation from claims and damages of any kind caused by the operations of
the Contractor. Said Bond shall also guarantee the matedal and the
maintenance of the improvement(s) constructed for a minimum period of two (2)
years from and after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and Iowa
Department of Transportation and any letter or communication accompanying the
bid which contains a condition or qualification upon the bid which has the effect
of qualifying or modifying any provision of the specifications in any manner will be
construed as a non-qualifying bid and will be rejected by the City Council as not
responsive.
All proposals must be filed on the forms furnished by Iowa Department of
Transportation, Contracts office, sealed and plainly marked. Proposals
containing any reservations not provided for in the forms furnished will be
rejected, ar)d the Iowa Department of Transportation reserves the right to waive
technicalities and to reject any or all bids.
The Bidder's attention is directed to the Iowa Department of
Transportation, or on Federal-Aid projects, of the Affirmative Action Program that
is included in the Contract Specifications and the provisions thereof, and hereby
made a part of the Contract Documents by reference and incorporated herein.
Proposals containing any reservations not provided for in the forms
furnished will be rejected, and the Iowa Department of Transportation reserves
the right to waive technicalities and to reject any or all bids.
Bids shall be opened and read by Iowa Department of Transportation in
Ames Iowa after 10:30 am on the same date such as the bids are schedule to be
and will be submitted to the City Council for final action at a meeting to be held in
the Public Library Auditorium, 360 West 11th Street, at said City at 6:30 p.m. on
the 3rd of September, 2002. A contract will be awarded, subject to the
concurrence of the Federal Highway Administration at that time or such
subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of ,2002.
Jeanne F. Schneider, CMC, City Clerk
South Cewo~jna before get~ug:~ seaSOn-ending Lujury. :i ·
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ENGLAND, SWEDEN TIE: Niclas
34-year unbeaten streak against England
ax~anded past the teams' World Cup
Alexaademson scored the mos~
important goal of his career Sunday,
bceting goalie David Seaman with a
powerful tell-footed drive fram just
outside the penalty area in the 59th
minute, rallying Sweden tn a %t tie with
England.
England has not defeated Sweden since
1968, when it was the defending world
champion and had such star players es
Martin Peters, Bobby Chadton and Roger
Hunt.
'"Tbs English defenders were a I~le
passive and never challenged ma,"
Alaxandamson said.
SPAIN CLAIMS RARE OPENING WIN:
Spain won the opening game of an
international tournament for the first time
in 50 years, beating $1ovenJa,
"FineLy, wa finished with that jinx,"
coach Jose Antonio Oamacho said. "I
think Spain now deserves to go another 50
years without Jceieg its first games." '
· Gabriel BatistLr~, Argentina's cemar
scoriae leader, jumped at the far post and
glanced a header past goalkeeper lke
Shorunmu in the 63rd minute to saa~ a 1-0
victory over Nigeria.
· Quieten Fortune converted a penalty
kick in the last minute, rallying South
Attica to a 2-2 tie with Paraguay.
BRAZIL CAPTAIN IS OUT: Brazil team
captain Emerson w~s ruled out of the
World Cup a~ter injuring his shoulder.
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Rea0 LEGAL NOTICE
IN THE SEPARATE JUVENILE
COURT, DOUGLAS COUNTY,
NEBRASKA DOCKET aa, NUMBER
732
In the interest of Orlando Aguimr,
child under eighteen years of age.
I n fha State of Nebrczsko fo Louis Agui-
]mr, putative father of Orlando AguUar~
child under elghfeen years of age, and
an persons interested in said child who
wes found at the Nebraska Department
of HecUfh and Hurnon Services.
Notice is hereby 9 Yen that d proceed-