Ice Harbor West Road & TrailMEMORANDUM
September 12, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Ice Harbor West Road and Trail
Sealed bids were received for the Ice Harbor West Road and Trail Project. Public
Works Director Mike Koch recommends award of the contract to the Iow bidder,
Tschiggfrie Excavating Company, in the amount of $2,171,905.67, which is 38.1% over
the engineer's estimate.
City staff, Durrant, and llW, the designers for the project, will be meeting with
representatives from Tschiggfrie Excavating Co. to look for ways to save money on the
project through possible redesigns or value engineering. The outcome of those
meetings is, however, totally unknown at this time as to whether any significant savings
can be identified.
If the City and the cOntractor cannot find any savings in the design as proposed, the
$599,297 shortfall will be covered utilizing part of the $904,631 savings from the
Mississippi River National Education and Conference Center bids.
I concur with the recommendation and respectfully request Mayor and City Council
Michael C. Van Milligen ~
approval.
MCVM/jh
Attachment
CC:
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 11, 2002
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Ice Harbor West Road and Trail
INTRODUCTION
The enclosed resolution provides for the award of the construction contract for the Ice
Harbor West Road & Trail Project.
DISCUSSION
The roadway will be partially located on City property and partially on property owned by
the City and leased to the Chicago Central & Pacific Railroad Company.
As part of the roadway construction, a 42-inch high decorative barder railing will be
installed adjacent to the sidewalk on top of the sheet pile wall at the edge of the Ice
Harbor, which will complement the decorative railing installed on the Riverwalk. The
barrier railing will also function as a vehicular protective guardrail since the harbor side
walkway will be 15 feet higher than the water elevation at normal pool elevation. The
barder railing will be strengthened by the installation of decorative cast stone pedestals
spaced at approximately 44 feet. Intermediate steel posts will be placed at appropriate
5-foot intervals between, the cast stone pedestals as additional reinforcing for the
vehicular guardrail. The cast stone pedestals will have decorative ornamental lights
placed on top that will match the lighting theme of the Riverwalk.
On the railroad side of the roadway, a 42-inch high safety railing will be installed at
approximately 10 feet from the centerline of the railroad tracks that will match the
decorative railing installed on the Riverwalk. This safety fence is intended to prevent
pedestrians from gaining access to the rail lines. The railroad safety barrier will
compliment the harbor side railing, but will not have the level of amhitectural features
such as cast stone bollards or lighting.
While the roadway will be 24 feet wide to accommodate two-way traffic, it is planned
that this traffic be limited to vehicles of less than five (5) tons, and thus no semi or heavy
truck traffic.
The pavement surface will be traditional concrete paving, and the sidewalk is proposed
to be identical to the Riverwalk sidewalk in texture and color. At the southerly end of the
sidewalk, there will be a widened area where benches, planters, and trash receptacles
will be located. The roadway will tie into the existing pavement on First Street and the
existing cul-de-sac will be removed.
The project completion date has been specified for May 23, 2003.
BID RESULTS
Sealed bids were received on the project on September 10, 2002. Tschiggfrie
Excavating Company of Dubuque, Iowa submitted the Iow bid in the amount of
$2,171,905.67. This amount is 38.1% over the engineer's estimate. A summary of the
bids received is as follows:
Roadway & Storm Sewer
Watermain Extension
Electrical
Aesthetics & Landscaping
Miscellaneous
Tschiggfrie J.F. Brennan Co.
Excavating Co.
Taylor
ConstruCtion
$ 767,324.64 $ 820,860.03 $ 1,275,848.60
$ 110,490.15 $ 88,608.80 $ 110,529.00
$ 130,173.88 $ 122,188.89 $ 130,226.40
$ 179,152.10 $ 174,308.55 $ 202,311.75
$ 5,509.25 $ 5,019.00 $ 7,928.00
Total BaseBid: $ 1,192,650.02 $ 1,210,985.27 $ 1,726,843.75
Alternate No. 1 - PS27.5 Sheet Pile $
Alternate No.2 - Limestone Planter $
Alternate No.3 - Storm Sewer, Wetland $
908,178.75 $ 1,061,673.75 $ 972,135.00
9,000.00 $ 9,648.00 $ 5,000.00
62,076.90 $ 42,204.40 $ 62,152.00
Total BidwithAItemates: $ 2,171,905.67 $ 2,324,511.42 $ 2,766,130.75
RECOMMENDATION
I recommend that the contract be awarded to Tschiggfrie Excavating Company in the
amount of $2,171,905.67.
BUDGET IMPACT
The summary of the project costs is as follows:
Bid
Award
Construction Contract
Contingency
Engineering Design
Engineering Estimate
Railroad Flagger
$1,572,609.35
157,261.00
48,000.00
55,000.00
15,000.00
$2,171,905.67
157,261.00
48,000.00
55,000.00
15,000.00
Total Project Cost
$1,847,870.35 $2,447,166.67
The project will be funded as follows:
Project Capital Appropriation
Water Construction Funds
Additional Road Use Tax
Funds Received Over State Estimate
Elimination of Sound System for
Port of Dubuque
Road Use Tax Savings FY02
Snow Removal Budget
Contingency Needed
$1,139,137.00
89,880.00
66,000.00
195,185.00
308,670.00
48,998.00
$1,139,137.00
89,880.00
66,000.00
195,185.00
308,670.00
48,998.00
Total Funding Available
$1,847,870.00 $1,847,870.00
City staff, Durrant, and IIW, the designers for the project, will be meeting with
representatives from Tschiggfrie Excavating Co. to look for ways to save money on the
project through possible redesigns or value engineering. The outcome of those
meetings is, however, totally unknown at this time as to whether any significant savings
can be identified.
Other components of the America's River Project that have come in under budget
include the Mississippi River National Education and Conference Center ($904,631) and
the Mississippi Riverwalk ($206,712 remaining balance). If the City and the contractor
cannot find any savings in the Ice Harbor West Road and Trail design as proposed, the
$599,297 shortfall will be covered utilizing part of the $904,631 savings from the
Mississippi River National Education and Conference Center bid.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the
construction contract to Tschiggfrie Excavating Company.
Prepared by Robert D. Schiesl, P.E., Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Mike Jansen, IIW Engineers and Surveyors
Julie Neebel, IIW Engineers and Surveyors
Jim Kolf, Dun'ant
RESOLUTION NO. 490-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the Ist day of August 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Ice Harbor West Road and Trail Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 16th
day of ,September ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City-Cl~rk
RESOLUTION NO. 491-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the Ice
Harbor West Road and Trail Project pursuant to Resolution No.415~0~- and notice
to bidders published in a newspaper published in the City of Dubuque, Iowa on
the 16th day of August, 2002.
Whereas, said sealed proposals were opened and read on the 10th day of
September, 2002, and it has been determined that the bid of Tschiggfde
Excavating Co. of Dubuque, Iowa, in the amount of $2,447,166.67 was the
lowest bid for the furnishings of all labor and materials and performing the work
as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Tschiggfrie
Excavating Co. and the Manager be and is hereby directed to execute a contract
on behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to retum the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 16th
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
day of September ,2002.
ICE HARBOR WEST ROAD AND TRAIL
CITY OF DUBUQUE, IOWA
BID TABULATION SEPTEMBER t0, 2002
NO. DESCRIPTION
QUANTITY
1 Mobilization and Miscellaneous 1 LS
2 Class 10 Excavation 1910 CY
3 Excavation within Sheet Pile Cells 5570 CY
4 Cellular Fill within Sheet Pile Cells 8570 CY
5 Embankment Fill 800 CY
6 Stripping, Salvaging, Stockpiling and Spreading Topsoi 100 CY
7 PSA23 Steel Sheet Pile 51165 SF
8 Splicing Additional Sheet Pile 150 EA
9 Inspection Divers 25 DAYS
10 Concrete Cap 281 LF
11 8" Subdrain Behind Sheet Pile Ceils 300 LF
12 6" Subdrein Within Sheet Pile Cells 435 LF
13 Temporary Shoring 300 LF
14 Modified Macadam 1600 TON
15 3/4" Graded Base Stone 2500 TON
16 3" Crushed Stone Base 244 TON
17 SawCutting (Concrete) 71 LF
18 PCC Surface Removal 369 SY
19 Pavement Replacement (8" PCC with integrel C&G) 2346 SY
20 Reinforced PCC Railroad Crossing 250 SY
21 4"Subdrain 476 LF
22 Connect 4" Subdrain to Inlet 3 EA
23 Sidewalk, 5", Integral Color and Reinforced 7630 SF
24 Intake, 101B 1 EA
25 Adjust Manhole fixture 2 EA
26 15" Storm Sewer (Class ill) 56 LF
27 Modify Existing Catch Basin 1 LS
28 PZ27 Steel Sheet Pile 865 SF
29 Selective Removal, Box Culvert Modificafion 1 LS
30 Structural Concrete, Box Culvert Modification 108.3 CY
31 Plug Manhole and Plug Existing Storm Sewer 1 EA
32 Trench Bedding Stone (Storm) - 15" Pipe 23 TON
33 Trench Select Backfill (Storm) - 15" Pipe 56 LF
Subtotal Roadway and Storm
TSCHIGGFRIE EX. J.F. BRENNAN CO.
UNIT TOTAL UNIT TOTAL
PRICE PRICE PRICE PRICE
TAYLOR CONST.
UNIT TOTAL
PRICE PRICE
$111,400.00 $111,400.00 $110,128.30 $110,128.30 $400,000.00 $400,000.00
$13.50 $25,785.00 $9.50 $18,145.00 $10.00 $19,100.00
$15.60 $86,892.00 $13.00 $72,410.00 $13.00 $72,410.00
$13.70 $117,409.00 $14.50 $124,265.00 $17.00 $145,690.00
$18.15 $14,520.00 $7.50 $6,000.00 $25.00 $20,000.00
$17.20 $1,720.00 $5.00 $500.00 $18.00 $1,800.00
NO BID NO BID NO BID
$90.00 $13,500.00 $150.00 $22,500.00 $140.00 $21,000.00
$850.00 $21,250.00 $2,150.00 $53,750.00 $2,960.00 $74,000.00
$190.80 $53,614.80 $I67.00 $46,927.00 $350.00 $98,350.00
$21.00 $6,300.00 $16.05 $4,815.00 $31.00 $9,300.00
$21.30 $9,265.50 $15.66 $6,812.10 $23.00 $10,005.00
$25,00 $7,500.00 $250.00 $75,000.00 $300.00 $90,000.00
$10.55 $16,880.00 $10.00 $16,000.00 $10.55 $16,880.00
$10.55 $26,375.00 $10.00 $25,000.00 $10.55 $26,375.00
$10.75 $2,623.00 $10.00 $2,440.00 $10.75 $2,623.00
$4.50 $319.50 $3.00 $213.00 $5.00 $355.00
$4.80 $1,771.20 $5.00 $1,845.00 $5.00 $1,845.00
$30.35 $71,201.10 $27~61 $64,773.06 $30.35 $71,201.10
$56.90 $14,225.00 $54.00 $13,500,00 $56.90 $14,225.00
$7.10 $3,379.60 $9.00 $4,284.00 $7.00 $3,332.00
$101.85 $305.55 $150.00 $450.00 $102.00 $306.00
$7.50 $57~225.00 $9.25 $70,577.50 $9.25 $70,577.50
$1,418.45 $1,418.45 $1,350,00 $1,350.00 $1,417,00 $1,417.00
$418~40 $836.80 $225.00 $450.00 $419.00 $838.00
$38.55 $2,158.80 $27.47 $1,538.32 $39.00 $2,184.00
$1,414.75 $1,414.75 $750.00 $750.00 $1,415.00 $1,415.00
$15.00 $12,975.00 $22.00 $19,030.00 $15.00 $12,975.00
$4,983.00 $4,983.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00
$726.30 $78,658.29 $450.00 $48,735.00 $700.00 $75,810.00
$660.70 $660.70 $600.00 $600.00 $661.00 $661.00
$12.00 $276.00 $10.25 $235.75 $12.00 $276.00
$8.60 $481.60 $6.00 $336.00 $9.00 $504.00
$767,324.64 $820,860.03 $1,275,454.60
ICE HARBOR WEST ROAD AND TRAIL
CITY OF DUBUQUE, IOWA
BID TABULATION SEPTEMBER 10, 2002
Page 2 of 3
NO. DESCRIPTION
Water Main Extension
34 Connect to Existing Water Main
35 12" CL 52 DIP with wrap
36 6" CL 52 DIP with wrap
37 8" CL 52 DIP with wrap
38 12" RS Gate Valve with Box
39 8" RS Gate Valve with Box
40 Fittings (Compact Ductile Iron)
41 Boring Set-up with Casing End Seals (Water Main)
42 20" Steel Casing (0.406 wall) with Spacers
43 Select Watermain Backfill
44 Abandon Watermain
45 6" Gate Valve Removal and Salvage to Owner
Subtotal Watermain Extension
Lighting and City Conduit
5 EA
780 LF
20 LF
12 LF
10 EA
2 EA
2500 LBS
3 EA
98 LF
820 LF
1 LS
1 LS
TSCHIGGFRIE EX.
UNIT TOTAL
PRICE PRICE
$783.50 $3,917.50
$48.15 $37,557.00
$35.40 $708.00
$43.20 $518.40
$1,124.20 $11,242.00
$700.20 $1,400.40
$5.35 $13,375.00
$4,426.75 $13,280.25
$165.60 $15,897.60
$14.45 $11,849.00
$596.00 $598.00
$149.00 $149.00
$110,490.15
J. F. BRENNAN CO.
UNIT TOTAL
PRICE PRICE
$1,254.00 $6,270.00
$36.68 $28,610.40
$27.70 $554.00
$29.96 $359.52
$1,567.50 $15,675.00
$858.00 $1,716.00
$2.45 $6,125.00
$2,250.00 $6,750.00
$144.03 $13,826.88
$9.60 $7,872.00
$500.00 $500.00
$350.00 $350.00
$88,608.80
TAYLOR CONST.
UNIT TOTAL
PRICE PRICE
$784.00 $3,920.00
$48.15 $37,557.00
$35.40 $708.00
$43.00 $516.00
$1,124.20 $11,242.00
$700.00 $1,400.00
$5.35 $13,375.00
$4,427.00 $13,281.00
$166.00 $15,936.00
$14.45 $11,849.00
$596.00 $596.00
$149.00 $149.00
$110,529.00
46 Electrical Service 2 EA $7,200.00 $14,400.00 $6,375.00 $12,750.00 $7,500.00 $15,000.00
47 Light Pole and Fixture, Ornamental, Type A 8 EA $2,700.00 $21,600.00 $2,579.00 $20,632.00 $3,000.00 $24,000.00
48 Light Pole and Fixture, Ornamental, Type B 5 EA $3,000.00 $15,000.00 $2,838.00 $14,190.00 $3,600.00 $18,000.00
49 Light Pole and Fixture, Ornamental, Type C 5 EA $3,000.00 $15,000.00 $2,838.00 $14,190.00 $3,600.00 $18,000.00
50 Light Pole Foundation 11 EA $1,194.50 $13,139.50 $850.00 $9,350.00 $600.00 $6,600.00
51 Cast Stone Light Base 8 EA $2,475.90 $19,807.20 $1,911.00 $15,288.00 $2,300.00 $18,400.00
52 Electrical Wire #6 XHHW 3200 LF $0.57 $1,824.00 $0.55 $1,760.00 $0.50 $1,600.00
53 ElectricaIWire #8, XHHW 3338 LF $0.45 $1,502.10 $0.50 $1,669.00 $0.45 $1,502.10
54 Electrical Wire #10, XHHW 3588 LF $0.41 $1,471.08 $0.43 $1,542.84 $0.35 $1,255.80
55 2" Conduit (Sch. 40 PVC) for lighting 2000 LF $3.00 $6,000.00 $4.75 $9,500.00 $2.75 $5,500.00
56 2" Conduit (Sch. 80 PVC) for lighting 320 LF $4.00 $1,280.00 $5.52 $1,766.40 $3.90 $1,248.00
57 3" Conduit (Sch. 40 PVC) for lighting 80 LF $4.75 $380.00 $5~47 $437.60 $5.00 $400.00
58 3" Conduit (Sch. 80 PVC) for lighting 235 LF $10.00 $2,350.00 $6.41 $1,506.35 $13.00 $3,055.00
59 4" Conduit (Sch. 40 PVC) for City awned conduit 2310 LF $4.00 $9,240.00 $5.47 $12,635.70 $3.75 $8,662.50
60 Conduit trenching for City owned conduit 770 LF $4.00 $3,080.00 $4.00 $3,080.00 $3.90 $3,003.00
61 Relocate Railroad Service Pedestal 1 LS $3,000.00 $3,000.00 $835.00 $835.00 $2,500.00 $2,500.00
ICE HARBOR WEST ROAD AND TRAIL
CITY OF DUBUQUE, IOWA
BID TABULATION SEPTEMBER t0, 2002
Page 3 of 3
NO. DESCRIPTION
62 Hand Hole for lighting 1 EA
63 I~stall 4'x4'x4' PCC Hand Hole 2 EA
Subtotal of Electrical
Aestetics and landscaping
64 Railroad Fencing 690.75 LF
65 Harbor Railing 325 LF
66 Modular Block Planters 2 EA
67 Landscape Plantings in Planter 2 EA
68 Bench 3 EA
69 Trash Receptacle 1 EA
70 Sod 500 SY
Subtotal Aestetics and Landscaping
Miscellaneous
71 Traffic Control 1 LS
72 Pavement Marking 1820 LF
73 Erosion Control 1 LS
Subtotal Miscellaneous
TOTAL BASE BID
ALTERNATE ITEM (SUBSTITUTES FOR BASE ITEM)
A-7 PS27.5 Steel Sheet Pile 51165 SF
A-66 Limestone Planter 2 EA
ALTERNATE ITEMS (IN ADDITION TO SASE iTEMS)
B-1 66" Storm Sewer (Class Ill) 95 LF
B-2 Junction Box #1 1 EA
B-3 Structural Concrete, 66" RCP,Headwall 17 CY
B-4 Trench Select Backfill (Storm) - 66" Pipe 160 TON
B-5 Trench Select Backfill (Storm) - 66" Pipe 95 LF
B-6 Demo of Existing Outlet at Sta. 105+98 1 LS
Subtotal Storm Sewer Extension
TSCHIGGFRIE EX.
J. F. BRENNAN CO.
UNIT TOTAL UNIT TOTAL
PRICE PRICE PRICE PRICE
$600.00 $600.00 $336.00 $336.00
$250.00 $500.00 $360.00 . $720.00
$130,173.88 $122,188.89
$160.80 $111,072.60 $155.40 $107,342.55
$174.50 $56,712.50 $170,00 $55,250.00
$1,700.00 $3,400.00 $1,785.00 $3,570.00
$546,00 $1,092.00 $573.00 $1,146.00
$1,175.00 $3,525.00 $1,100.00 $3,300.00
$850.00 $850.00 $825.00 $825.00
$5~00 $2,500.00 $5.75 $2,875.00
$179,152.10 $174,308.55
TAYLOR CONST.
UNIT TOTAL
PRICE PRICE
$500.00 $500.00
$500.00 $1,000.00
$130,226,40
$169.00 $116,736.75
$191.00 $62,075.00
$2,500.00 $5,000.00
$2,500.00 $5,000.00
$1,500.00 $4,500.00
$1,500.00 $1,500.00
$15.00 $7,500.00
$202,311.75
$2,200.00 $2,200.00 $2,200.00 $2,200.00 $2,200.00 $2,200.00
$0.40 $728.00 $0.45 $819.00 $0.40 $728.00
$2,581.25 $2,581.25 $2,000.00 $2,000.00 $5,000.00 $5,000.00
' $5,509.25 $5,019.00 $7,928,00
~1~210~985.27
$1,192,650.0~
$17.75 $908,178.75
$4,500.00 $9,000.00
$20.75 $1,061,673.75
$4,824.00 $9,648.00
$19.00 $972,135.00
$2,500.00 $5,000.00
$255.55 $24,277.25 $188.02 $17,861.90 $256.00 $24,320.00
$14,331.90 $14,331.90 $10,400.00 $10,400.00 $14,332.00 $14,332.00
$842.50 $14,322.50 $525.00 $8,925.00 $843.00 $14,331.00
$12.35 $1,976.00 $7.50 $1,200.00 $12.35 $1,976~00
$21.75 $2,066.25 $16.50 $1,567.50 $22.00 $2,090.00
$5,103.00 $5,103.00 $2,250.00 $2,250~00 $5,103.00 $5,103.00
$62,076.90 $42,204.40 $62,152.00
iCE HARBOR WEST ROAD AND TRAIL
CITY OF DUBUQUE, iOWA
BiD TABULATION SEPTEMBER 10, 2002
Page 4 of 4
SUMMARY
BASE BID
ALTERNATE ITEM A-7
STORM SEWER EXTENSION
GRAND TOTAL
TSCHIGGFRIE EX.
$1,192,650.02
$908,178.75
$62,076.90
$2,162,905.67
J. F. BRENNAN CO.
$1,210,985.27
$1,061,673.75
$42,204.4O
$2,314,863.42
TAYLOR CONST.
$1,726,449.75
$972,135.00
$62,152.00
$2,760,736.75