Loading...
Five Flags Theater ProjectsMEMORANDUM September 10, 2002 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Five Flags Theater Projects: Roof Replacement, Paint Exterior Facade, and Replace Front Doors Sealed bids were received for the Five Flags Theater Projects: Roof Replacement, Paint Exterior Fagade, and Replace Front Doors. One set of bid documents was prepared for all three projects, but they were bid separately. Only one bid was received on each project. Leisure Services Manager Gil Spence recommends award of the contract for the Paint Exterior Fagade Project to Fred Jackson Tuckpointing in the amount of $38,300; award of the Roof Replacement Project to Klauer Construction Company in the amount of $119,929; and award of the Replace Front Doors Project to Klauer Construction in the amount of $26,870. The three bids are a total of $29,499 over budget, and the extra funding will come from the savings ($120,000) on the arena ceiling painting project. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gil D. Spence, Leisure Services Manager CITY OF DUBUQUE, IOWA MEMORANDUM September 10, 2002 TO: Michael C. Van Milligen, City Manager FROM: Gil D. Spence, Leisure Services Manager SUBJECT: Five Flags Theater Projects: Roof Replacement, Paint Exterior Facade, and Replace Front Doors INTRODUCTION The purpose of this memorandum is to request that the City Council award a contract to Fred Jackson Tuckpointing for the Paint Exterior Facade Project and contracts to Klauer Construction Company for the Roof Replacement Project and Replace Front Doors Project. DISCUSSION On September 5, 2002, bids were received for the Five Flags Theater Projects: Roof Replacement, Paint Exterior Facade, and Replace Front Doors. One set of bid documents was prepared for all three projects but they were bid separately. A summary of the bids received for all three projects is as follows: Roof Replacement Klauer Construction Company Paint Exterior Facade Fred Jackson Tuckpointing Replace Front Doors Klauer Construction Company TOTAL Budget Estimate Bid $ 60,000 $ 58,000 $119,929 93,000 91,000 38,300 17,600 16,000 26,870 $170,600 $165,000 $185,099 Five Flags projects, page two A total of $170,600 is budgeted for these three projects, less $15,000 for engineering, leaves $155,600 for these three projects. The result is that the three projects are $29,499 over budget. Roof Replacement Project is where the bid is the most over budget. There are three differences between the original budget estimate and the bid specifications: 1) It was determined there is asbestos in the roofing material that needs to be removed; 2) The roof flashing between the audience level and the stage level needs to be re-worked and all of the exposed brick areas above the roof line need to be tuckpointed; and 3) A new anchor system needs to be installed to support the massive coping stones and tile, to prevent them from falling off of the building. RECOMMENDATION These projects are all important to protect the theater and keep it well maintained. I recommend that contracts be awarded and the extra funding come from the savings ($120,000) from the arena ceiling painting project. I expect the painting project to go over the bid amount if repair work is needed. If this occurs, more than $29,499 will need to come from the arena painting project. ACTION STEP The action requested is that the City Council adopt the attached resolutions awarding contracts to Fred Jackson Tuckpointing in the amount of $38,300 for the Paint Exterior Facade Project, and Klauer Construction Company in the amount of $119,929 for the Roof Replacement Project and in the amount of $26,870 for the Replace Front Doors Project. GDS:et attachments Preparer: Gi[D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263 RESOLUTION NO. 492-02 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS WHEREAS, on the 19th day of August, 2002, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT. WHEREAS, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, approved and adopted this 16th day of September ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (589) 589-4263 RESOLUTION NO. 493-02 AWARDING CONTRACT WHEREAS, sealed proposals have been submitted by contractors for the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT pursuant to Resolution No. 430-02, and notice to bidders published in a newspaper published in the City of Dubuque, Iowa, on the 6th day of September, 2002. WHEREAS, said sealed proposals were opened and read on the 5th day of September, 2002, and it has been determined that the bid of KLAUER CONSTRUCTION COMPANY in the amount of $119,929 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to KLAUER CONSTRUCTION COMPANY, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this 16th day of September ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263 RESOLUTION NO. 494-02 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS WHEREAS, on the 19th day of August, 2002, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the FIVE FLAGS THEATER PAINT EXTERIOR FACADE PROJECT. WHEREAS, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, approved and adopted this 16th day of September, 2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk day of September ,2002. PK Preparer: Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (589) 589-4263 RESOLUTION NO. 495-02 AWARDING CONTRACT WHEREAS, sealed proposals have been submitted by contractors for the FIVE FLAGS THEATER, PAINT EXTERIOR FACADE PROJECT pursuant to Resolution No. 433-02, and notice to bidders published in a newspaper published in the City of Dubuque, Iowa, on the 6th day of September, 2002. WHEREAS, said sealed proposals were opened and read on the 5th day of September, 2002, and it has been determined that the bid of FRED JACKSON TUCKPOINTING in the amount of $38,300 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to FRED JACKSON TUCKPOINTING, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BElT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Attest: Passed, approved and adopted this 16th day of September ~ ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263 RESOLUTION NO. 496-02 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS WHEREAS, on the 19th day of August, 2002, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the FIVE FLAGS THEATER REPLACE FRONT DOORS PROJECT. WHEREAS, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, approved and adopted this 16th day of September ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer:. Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (589) 589-4263 RESOLUTION NO. 497-02 AWARDING CONTRACT WHEREAS, sealed proposals have been submitted by contractors for the FIVE FLAGS THEATER REPLACE FRONT DOORS PROJECT pursuant to Resolution No. 436- 02, and notice to bidders published in a newspaper published in the City of Dubuque, lpwa, on the 6th day of September, 2002. WHEREAS, said sealed proposals were opened and read on the 5th day of September, 2002, and it has been determined that the bid of KLAUER CONSTRUCTION COMPANY in the amount of $26,870 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to KLAUER CONSTRUCTION COMPANY, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this 16t h day of September ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK b~-~-~E M E M 0 R A N D U M August13,2002 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Five Flags Theater Projects: Roof Replacement, Paint Exterior Facade and Replace Front Doors Leisure Services Manager Gil Spence recommends initiation of the bidding process for three Five Flags Theater Projects: Roof Replacement, Painting Exterior Facade, and Replace Front Doors, and further recommends that a public hearing be set for September 16, 2002. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jJh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gil D. Spence, Leisure Services Manager CITY OF DUBUQUE, IOWA MEMORANDUM August 7, 2002 TO: Michael C. Van Milligen, City Manager FROM: Gil D. Spence, Leisure Services Manager SUBJECT: Five Flags Theater Projects: Roof Replacement, Paint Exterior Facade and Replace Front Doors INTRODUCTION The purpose of this memorandum is to request that the City Council initiate the bidding process for three Five Flags Theater Projects: Roof Replacement, Painting Exterior Facade, and Replace Front Doors. DISCUSSION The Fiscal Year 2002 and 2003 capital improvement budget contains $60,000 to replace the roof, $93,000 to paint the exterior facade, and $I7,600 to replace the front doors, all at the Five Flags Theater. One set of bid documents is being prepared but all three projects will be separate bids. The bidding schedule outlined in the attached resolutions would be as follows: Presentation to City Council Notice to bidders Receive bids Notice of public hearing Public hearing and award contract August 19, 2002 August 23, 2002 September 5, 2002 September 6, 2002 September 16, 2002 Cost estimates for the three projects are within the budgeted amounts. ACTION STEP The action requested is that the City Council adopt the attached resolutions giving preliminary approval to the plans and specifications, authorizing the advertisement for proposals, and establishing a date for the public hearing. GDS:et attachments Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT, in the estimated amount of $58,000, are hereby approved and ordered filed in the office of the City Clerk, for public inspection. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. ORDERING BIDS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT is hereby ordered to be advertised for bids for construction. BE tT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 5th day of September, 2002. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 16th day of September, 2002. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk P'K Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS WHEREAS, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, that on the 16th day of September, 2002, a public hearing will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, approved and adopted this day of 2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Gil Spence Address: 2200 Bunker Hill Road Phone: 589-4263 NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the FIVE FLAGS THEATER ROOF REPLACEMENT PROJECT, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 16th day of September, 2002, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Published by order of the City Council given on the day of ,2002. Jeanne F. Schneider City Clerk PK Preparer: Gil D. Spence Address: 2200 Bunker Hill Read Phone: 589-4263 RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT, in the estimated amount of $91,000, are hereby approved and ordered filed in the office of the City Clerk, for public inspection. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Git D. Spence Address: 2200 Bunker Hill Road RESOLUTION NO. Phone: 589-4263 ORDERING BIDS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 5th day of September, 2002. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 16th day of September, 2002. Passed, approved and adopted this day of ,2002. Terrance M: Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 5894263 RESOLUTION NO. FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS WHEREAS, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT, NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, that on the 16th day of September, 2002, a public hearing will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may appear and be heard for or against the proposed plans and specificationsi form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparen Gil Spence Address: 2200 Bunker Hill Road Phone: 589-4263 NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the FIVE FLAGS THEATER EXTERIOR FACADE PAINTING PROJECT, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 16th day of September, 2002, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Published by order of the City Council given on the day of ,2002. Jeanne F. Schneider City Clerk PK Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans~ specifications, form of contract and estimated cost for the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT, in the estimated amount of $16,000, are hereby approved and ordered filed in the office of the City Clerk, for public inspection. Passed, approved and adopted this day of ,200 Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Git D. Spence Address: 2200 Bunker Hill Road Phone: 589~,263 RESOLUTION NO. ORDERING BIDS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 5th day of September, 2002. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 16th day of September, 2002. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Gil D, Spence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS WHEREAS, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, that on the 16th day of September, 2002, a public hearing will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk PK Preparer: Gi[ Spence Address: 2200 Bunker Hill Road Phone: 589-4263 NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the FIVE FLAGS THEATER FRONT DOOR REPLACEMENT PROJECT, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 16th day of September, 2002, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Published by order of the City Council given on the day of ,2002. Jeanne F. Schneider City Clerk PK