Oak Grove Sanitary Sewer_Water Main Extension_AwardTHE CITY OF Dubuque
.~-~
DuB E ~~
~ r
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Oak Grove Sanitary Sewer & Water Main Extension Project
(CIP 7101344 & 7401411)
DATE: January 26, 2009
City Engineer Gus Psihoyos is recommending award of the Oak Grove Sanitary Sewer
and Water Main Extension Project to the low bidder, Drew Cook & Sons Excavating,
Inc., in the amount of $117,926.50.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Z
Micha C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engneer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer~~
DATE: January 21, 2009
SUBJECT: Oak Grove Sanitary Sewer & Water Main Extension Project
(CIP 7101344 & 7401411)
INTRODUCTION
Dubuque
AN-America Ci11-
2007
The enclosed resolution authorizes the award of the construction contract for the Oak
Grove Sanitary Sewer and Water Main Extension Project.
BACKGROUND
The Oak Grove Sanitary Sewer and Water Main Extension Project involves the
installation of 992 feet of 2-inch force main and individual grinder pumps to 6 houses.
The project will also involves the construction of water main and a private water service
line to each house. The sanitary sewer and water service will also be made available to
one vacant lot. Once complete, six homes will be connected to the City's sanitary
sewer and water systems. Fire protection will also be improved.
BID RESULTS
Sealed bids were received for the project on January 21, 2009. Drew Cook & Sons
Excavating, Inc. of Dubuque, Iowa, submitted the low bid in the amount of $117,926.50.
This amount is 14.65% under the estimate of probable cost. A summary of the bid
proposals received is as follows:
Contractor Name Total Bid
Drew Cook & Sons Excavating $117,926.50
Portzen Construction 135,983.00
McDermott Excavating 138,227.79
Mainline Excavating 139,985.75
McClain Excavating 151,559.30
Connolly Construction 154,681.85
Tschiggfrie Excavating 159,062.35
WC Stewart Construction 169,645.81
RECOMMENDATION
I recommend that the contract be awarded to Drew Cook & Sons Excavating, Inc. in the
amount of $117,926.50.
PROJECT COST -BUDGET IMPACT
The estimate of probable costs for the Oak Grove Sanitary Sewer and Water Main
Extension Project is summarized as follows:
Sanitary Sewer Construction
Contingency (10%)
Construction Engineering & Inspection (15%)
Sanitary Sewer Subtotal
Water Main Construction
Contingency (10%)
Construction Engineering & Inspection (15%)
Water Main Subtotal
Water Service Construction
Contingency (10%)
Construction Engineering & Inspection (15%)
Water Service Subtotal
TOTAL PROJECT COST
The project funding summary is as follows:
CIP Fund Description
7101344 Oak Grove Sanitary Sewer
7101344 Special Assessments (Sanitary)
7401411 Water Main Extensions
7401411 Special Assessments (Water Main)
Cost Estimate Bid Award
$ 93, 849.50 $ 78, 897.50
9,384.95 9,384.95
15,485.17 15,485.17
$118,719.62 $103,767.62
$ 34,717.50 $ 31,090.00
3,471.75 3,471.75
5,728.39 5,728.39
$ 43,917.64 $ 40,290.14
$ 9,600.00 7,939.00
960.00 960.00
1, 584.00 1, 584.00
$ 12,144.00 $ 10,483.00
7401411 Special Assessments (Water Service Line)
$174,781.26 $154,540.76
Fund Amount
$46,500.00
57,267.62
32,747.44
7,542.70
10,483.00
Total Project Funding $154,540.76
ACTION TO BE TAKEN
respectfully request that the City Council adopt the attached resolution awarding the
Oak Grove Sanitary Sewer and Water Main Extension Project to Drew Cook & Sons
Excavating, Inc. in the amount of $117,926.50.
Prepared by Deron Muehring, Civil Engineer
cc: Jenny Larson, Budget Director
Bob Green, Water Department
Deron Muehring, Civil Engineer
RESOLUTION NO. 48-09
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE OAK GROVE
SANITARY SEWER AND WATER MAIN EXTENSION PROJECT
Whereas, sealed proposals have been submitted by contractors for the Oak
Grove Sanitary Sewer and Water Main Extension Project (the Project) pursuant to
Resolution No. 12-09 and Notice to Bidders published in a newspaper published in the
City of Dubuque, Iowa on the 9t" day of January, 2009.
Whereas, said sealed proposals were opened and read on the 21St day of
January, 2009 and it has been determined that Drew Cook & Sons Excavating, Inc. of
Dubuque, Iowa, with a bid in the amount of $117,926.50, is the lowest responsive,
responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Drew
Cook & Sons Excavating, Inc and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 2nd
day of February , 2009.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
OAK GROVE
Sankary Sewer S Water Maln Extension Project
71 01 X44 and 7401411
BID RESULTS
21Jan-09
BIDDER BIDDER BIDDER BIDDER
Engirlear'a Estimate Drew Cook b Sons Portzen Construction McDemrott Excavating Mainline Excavating
UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO. DESCRIPTION QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
SANITARY SEWER
1 1 1/4" HDPE SDR-11 401 LF $26.50 $ 10,626.50 $ 21.50 $ 8,621.50 $ 24.00 $ 9,624.00 $ 28.52 $ 11,436.52 $ 23.00 $ 9,223.00
2 2"HDPE SDR-11 992 LF $28.75 $ 28,520.00 $ 21.50 $ 21.328.00 _$ 26.00 $ 25,792.00 $ 29.56 $ 29.323.52 $ 24.50 $ 24,304.00
3 Curb Stop wBox 8 Ea $450.00 $ 3,600.00 $ 350.00 $ 2.800.00 $ 400.00 $ 3,200.00 $ 350.00 $ 2.800.00 $ 560.00 $ 4.480.00
4 Flushing Manhole, Complete 2 Ea $1,550.00 $ 3.100.00 $1.195.00 $ 2,390.00 $ 1.000.00 $ 2.000.00 $ 800.00 $ 1.600.00 $ 1.600.00 $ 3.200.00
5 E-One Pump Unit -Installed 6 Ea $5,875.00 $ 35,250.00 $ 5,400.00 $ 32,400.00 $ 5.750.00 $ 34.500.00 $ 5,412.00 $ 32,472.00 $ 6.035.00 $ 36.210.00
6 IsolaBon Valve 2 Ea $725.00 $ 1,450.00 $ 600.00 $ 1.200.00 $ 600.00 $ 1,200.00 $ 565.00 $ 1.130.00 $ 927.00 $ 1,854.00
7 Tap 6dsting Manhole 1 Ea $425.00 $ 425.00 $ 500.00 $ 500.00 $ 750.00 $ 750.00 $ 335.00 $ 335.00 $ 1,560.00 $ 1.560.00
8 Clearing And Grubbing 1 LS $1,000.00 $ 1.000.00 $ 750.00 3 750.00 $ 1,500.00 $ 1.500.00 $ 1.500.00 $ 1,500.00 $ 2,600.00 $ 2.600.00
9 Rock Excavation 80 CY $55.00 $ 4.400.00 $ 40.00 $ 3.200.00 _ $ 50.00 $ 4.000.00 $ 85.00 _$ 5.200.00 $ 50.00 $ 4.000.00
10 Bedding Stone, 1" Clean 1fi Ton $11.50 $ 184.00 $ 20.00 $ 320.00 $ 20.00 $ 320.00 $ 12.25_ $ 196.00 $ 14.00 _$ 224.00
11 Backfill, Limestone 128 Ton $6.00 $ 768.00 $ 6.00 $ 768.00 $ 11.00 $ 1.408.00 $ 5.25_ $ 672.00 $ 9.25 $ 1.184.00
12 Graded Stone Base 16 Ton $t 1.00 $ 176.00 $ 20.00 $ 320.00 $ 14.00 8 224.00 $ 11.75 $ 188.00 $ 16.00 $ 256.00
13 Drain and Fill eristing Septic Tank w/Sand 6 Ea $625.00 $ 3,750.00 $ 500.00 $ 3,000.00 $ 750.00 $ 4,500.00 $ 550.00 $ 3.300.00 8 743.00 $ 4.458.00
14 Landscape Restoration 1 LS $350.00 $ 350.00 $1.000.00 $ 1.000.00 $ 1.500.00 $ 1,500.00 $ 1.600.00 $ 1.600.00 $ 2.700.00 $ 2,700.00
15 Traffic Control And Project Safety 1 LS $250.00 $ 250.00 $ 300.00. $ 300.00_ $ 325.00 $ 325.00 $ 3,325.00 $ 3.325.00 $ 925.00 $ 925.00
SANTARY SEWER SUe-TOTAL S 93,849.50 $ 78,897.50 $ 90,843.00 $ 95,078.04 $ 97,178.00
WATER MAIN
16 6" DIP Water Main w/Wrap
15 LF
$38.00
$
570.00
$ 30.00
$ 450.00
$ 35.00
$
525.00
$
41.50
$
622.50
$ 34.00
$
510.00
17 8" DIP Water Main w/Wrap and Tracer Wire 440 LF $45.00 $ 19.800.00 $ 35.00 $ 15,400.00 $ 37.00 $ 16,260.00 $ 37.10 $ 16,324.00 $ 39.00 $ 17,180.00
18 6"Gate Valve with Valve Box 2 Ea $650.00 $ 1,300.00 $ 710.00 $ 1,420.00 $ 750.00 $ 1.500.00 $ 763.00 $ 1,526.00 $ 765.00 $ 1.530.00
19 8" Gate Valve with Valve Box 2 Ea $880.00 $ 1,760.00 $ 910.00 $ 1,820.00 $ 1.050.00 $ 2.100.00 _$ 1.032.00 $ 2.064.00 $ 999.00 $ 1.998.00
29 eve 3 Ea $0.00 $ - $ - $ - $ - $ - $ - $ - $ - $ -
21 Thrust Restraint 1 LS $850.00 $ 850.00 $1.210.00 $ 1,210.00 $ 1,000.00 $ 1.000.00 $ 500.00 $ 500.00 $ 250.00 $ 250.00
22 8" x 8" x 8" DIP Anchoring Tee 1 Ea $350.00 $ 350.00 $ 350.00 $ 350.00 $ 365.00 $ 365.00 $ 468.00 $ 468.00 $ 422.00 $ 422.00
23 8" x 6" DIP Reducer 2 Ea $275.00 $ 550.00 $ 165.00 $ 330.00 $ 175.00 $ 350.00 $ 266.00 $ 532.00 $ 272.00 $ 544.00
24 12" x B" Reducer 1 Ea $320.00 $ 320.00 $ 250.00 $ 250.00 $ 250.00 $
~ 250.00 $ 300.00 $ 300.00 $ 357.00' $ 357.00
2a ~
^p a €a $o.oo $ - $ - $ - $ - $ - $ - $ - $ - $ -
24a 6" DIP 90 Degree Bend 1 Ea $275.00 $ 275.00 $ 200.00 $ 200.00 $ 175.00 $ 175.00 $ 322.00 $ 322.00 $ 215.00 $ 215.00
24b 8" DIP 45 Degree Bend 1 Ea $350.00 $ 350.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 322.00 $ 322.00 $ 259.00 $ 259.00
24c 6" DIP 22 12 Degree Bend 1 Ea $350.00 $ 350.00 $ 200.00 $ 200.00 $ 205.00 $ 205.00 $ 322.00 $ 322.00 $ 259.00 $ 259.00
25 Hydrant 2 Ea $1,850.00 $ 3,700.00 $1,700.00 $ 3,400.00 $ 2,250.00 $ 4.500.00 $ 2,005.00 $ 4,010.00 $ 1.930.00 $ 3.860.00
26 Backfill, Limestone 460 Tons $6.00 $ 2,760.00 $ 8.00 $ 2.760.00 $ 11.00 $ 5,060.00 $ 5.25 $ 2.415.00 $ 9.25 $ 4.255.00
27 Graded Stone Base 155 Tons $11.50 $ 1,782.50 $ 20.00 $ 3,100.00
~ $ 14.00 $ 2.170.00 $ 11.75 $ 1,821.25
- __._ $ 11.25 $ 1.743.75
WATER MAIN SUB-TOTAL $ 14,717.50 _.
$ 31,090.00 $ 34,680.00 $ 31,546.75 $ 33,62.75
WATER CONNECTIONS TO RE ASSESSED
29 Tap Water Main for Service 7 Ea $245.00 $ 1,715.00 $ 225.00 $ 1,575.00 $ 250.00 $ 1,750.00 $ 475.00 $ 3,325.00 $ 397.00 $ 2,779.00
30 Curb Stop with Valve Box 7 Ea $215.00 $ 1.505.00 $ 180.00 $ 1,260.00 $ 250.00 $ 1,750.00 $ 275.00 $ 1.925.00 $ 190.00 $ 1,330.00
31 3/4" Copper Water Line, Typa K 290 LF $22.00 $ 8,380.00 $ 17.60 $ 5.104.00 $ 24.00 $ 6.960.00 $ 21.90 $ 6.351.00 $ 18.40 $ 5.336.00
WATER CONNECTION SUB-TOTAL $ 9,800.00 $ 7,939.00 $ 10,460.00 $ 11,801.00 $ 9,445.00
TOTAL $ 138,167.00 TOTAL $ 117,926.50 TOTAL $ 135,983.00 TOTAL $ 138,227.79 TOTAL $ 139,985.75
Over /Under (-)
0 % Total -14.65 % Total -1.58% Total 0.04% Total 1.32
BIDDER BIDDER BIDDER BIDDER
McClain Exca vating Connolly Construction Tachiggfrie Excavating WC Stewa rt
UNIT TOTAL UNIT TOTAL UNfi TOTAL UNIT TOTAL
NO. DESCRIPTION QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
aAMTARV SEMIE~
1 1 1/4" HDPE SDR-11 401 LF $ 26.75 $ 10.726.75 $ 27.15 $ 10,887.15 $ 27.50 $ 11.027.50 $ 26.76 $ 10.730.76
2 2"HDPE SDR-11 992 LF $ 29.50 $ 29.264.00 $ 31.05 $ 30,801.60 $ 25.55 $ 25.345.60 _$ 32.20 $ 31.942.40
3 Curb Stop w/BOx 6 Ea $ 450.00 $ 3.fi00.00 $ 554.00 $ 4.432.00 $ 388.00 $ 3.104.00 $ 397.45 $ 3.179.60
4 Flushing Manhole, Complete 2 Ea $ 714.50 _ $ 1.429.00 $ 1.140.00 $ 2.280.00 $ 1.535.00 $ 3.070.00 $ 1.545.33 8 3.090.66
5 E-One Pump Unit- Installed 6 Ea $7,510.60 _ $ 45,063.60 $ 7,700.00 $ 46,200.00 $ 7.370.00 $ 44,220.00 $ 6,450.00 $ 38,700.00
6 Isolation Valve 2 Ea $ 660.00 _ $ 1.320.00 $ 705.00 $ 1,410.00 $ 570.00 $ 1,140.00 $ 1.231.50 $ 2.463.00
7 Tap Existing Manhole 1 Ea $1.750.00 _ $ 1,750.00 $ 415.00 $ 415.00 $ 725.00 $ 725.00 $ 750.00 $ 750.00
8 Clearing And Grubbing 1 LS $1,200.00 $ 1,200.00 $ 2,895.00 $ 2.895.00 $ 2,700.00 $ 2,700.00 $ 1,500.00 $ 1,500.00
9 Rock Excavation 80 CY $ 83.15 $ 6.652.00 8 55.00 $ 4.400.00 $ 60.00 $ 4,800.00 $ 75.00 $ 6,000.00
10 Bedding Stone, 1" Clean 16 Ton $ 17.90 $ 266.40 $ 13.50 $ 216.00 $ 14.50 $ 232.00 $ 13.21 $ 211.38
11 Backfill, Limestone 128 Ton $ 6.55 $ 838.40 $ 7.35 $ 940.80 $ 9.00 $ 1.152.00 $ 7.06 $ 903.68
12 Graded Stone Base 16 Ton $ 12.55 $ 200.80 $ 15.55 $ 248.80 $ 14.00 $ 224.00 $ 12.40 $ 198.40
13 Drain and Fill e>asting Septic Tank w/Sand 6 Ea $ 528.60 $ 3,159.60 $ 905.00 $ 5,430.00 $ 600.00 $ 3,600.00 $ 2.825.00 $ 16,950.00
14 Landscape Restoration 1 LS $ 900.00 $ 900.00 $ 1,085.00 $ 1,085.00 $ 3,650.00 $ 3.850.00 $ 1,275.00 $ 1275.00
15 Traffic Control And Project Safety 1 LS $ 285.00 $ 285.00 $ 285.00 $ 285.00 $ 275.00 $ 275.00 $ 300.00 $ 300.00
SAMTARY SEWER SUB-TOTAL $106,875.55 $1 71,826.35 $1 05,265.10 $ 118,794.86
WATER MAIN
16 6" DIP Water Main w/Wrap
15 LF
$ 37.20
$
558.00 $
47.55
$
713.25
_$
41.55
$
623.25_
$ 41.23
$
618.45
17 8" DIP Water Main w/Wrap and Tracer Wire 440 LF $ 38.55 $ 16,962.00 $ 37.10 $ 16.324.00 $ 45.65 $ 20.086.00 $ 51.95 $ 22.858.00
18 6"Gate Valve with Valve Box 2 Ea $ 635.00 $ 7,270.00 $ 701.00 $ 1,402.00 $ 790.00 $ 1,580.00 _ $ 937.50 $ 1.875.00
19 8" Gate Valve with Valve Box 2 Ea $ 760.00 $ 1.520.00 $ 901.00 $ 1.802.00 $ 1.035.00 $ 2.070.00 _ $ 1.206.45 $ 2.412.90
~e era } €a $ - $ - $ - $ - $ - $ - $ - $ -
21 Thrust ResVaint 1 LS $2.005.00 $ 2.005.00 $ 2.361.00 $ 2,361.00 $ 2.150.00 $ 2.150.00 $ 1.175.00 $ 1.175.00
22 8" x 8" x 8" DIP Anchoring Tee 1 Ea $ 352.00 $ 352.00 $ 454.00 $ 454.00 $ 425.00 $ 425.00 $ 267.20 $ 267.20
23 8" x 6" DIP Reducer 2 Ea $ 226.75 $ 453.50 $ 266.00 $ 532.00 $ 240.00 $ 480.00 $ 252.90 $ 505.80
24 12" x 8" Reducer 1 Ea $ 318.00 $ 318.00 $ 281.00 $ 281.00 $ 300.00 $ 300.00 $ 483.10 $ 483.10
24 S 1=a $ - $ - $ - $ - $ - $ - $ - $ -
24a 6" DIP 90 Degree Bend 1 Ea $ 205.00 $ 205.00 $ 176.00 $ 176.00 $ 210.00 $ 210.00 $ 322.50 $ 322.50
24b 8" DIP 45 Degree Bend 1 Ea $ 378.00 $ 378.00 $ 189.00 $ 189.00 $ 210.00 $ 210.00 $ 295.00 $ 295.00
24c 8" DIP 22 12 Degree Bend 1 Ea $ 378.00 $ 378.00 $ 189.00 $ 189.00 $ 210.00 $ 210.00 $ 295.00 $ 295.00
25 Hydrant 2 Ea $2,350.00 $ 4.700.00 $ 1.833.00 $ 3.666.00 $ 2.400.00 $ 4,800.00 $ 2.099.50 $ 4,199.00
26 Backfill, Limestone 460 Tons $ 6.55 $ 3,013.00 $ 7.35 $ 3.381.00 $ 9.00 $ 4,140.00 $ 7.06 $ 3.247.60
27 Graded Stone Base 155 Tons $ 12.55 $ 1.945.25 $ 15.55 $ 2.410.25 $ 14.00 $ 2,170.00 $ 12.40 $ 1,922.00
wnTER MAIN SUB-TOTAL $ 34,057.75 $ X1,880.50 S 39,454.25 $ 40,478.55
WATER CONNECTIONS TO BE A39ESSED
29 Tap Water Main for Service 7 Ea $ 500.00 $ 3,500.00 $ 460.00 $ 3.220.00_ $ 445.00 $ 3,115.00 $ 344.70 $ 2.412.90
30 Curb Stop with Valve Box 7 Ea $ 450.00 $ 3,150.00 $ 145.00 $ 1.015.00 $ 415.00 $ 2.905.00 $ 235.00 $ 1.645.00
31 3/4" Copper Water Line, Type K 290 LF $ 14.40 $
, 4.176.00 $ 16.00 $ 4.640.00 _ $ 28.70 $ 8.323.00 $ 23.85 _ $ 6.916.50
WATER CONNECTION SUB-TOTAL $ 10,828.00 S 8,875.00 S 14,343.00 S 10,874.40
TOTAL S 151,559.30 TOTAL $154,881.85 TOTAL $159,062.35 TOTAL S 189,845.81
Y. Over /Under (-)
Total 9.69 % Total 11.95% Total 15.12 % Total 22.78