Water Main Ext II Old US Hwy 20MEMORANDUM
September 10, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Old U.S. Highway 20 Water Main Extension Phase II Project
This project provides for the installation of watermain along the north side of Old U.S.
Highway 20 starting at the intersection of Radford Road and proceeding west on Old
Highway 20. This is Phase II of a multi-phase project to supply water to the residents in
this area and will eventually provide a second watermain feed line to the Dubuque
County Fairgrounds and the Westside Industrial Park.
Water Department Manager Bob Green recommends initiation of the bidding process
for the Old U.S. Highway 20 Water Main Extension Phase Il Project, and further
recommends that a public hearing be set for October 21,2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 3, 2002
TO: Michael C. VanMilligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Old U. S. Highway 20 Water Main Extension Phase II Project
INTRODUCTION: The purpose of this memorandum is to inform you that the plans and
specifications have been completed and received from I.I.W. Engineers and Surveyors,
P.C., of Dubuque, Iowa for the installation of approximately 1,700 feet of 12 inch ductile
iron water main on Old U. S. Highway 20 West.
DISCUSSION: This project provides for the installation of approximately 1,700 feet of
12" ductile iron watermain along the north side of Old U. S. Highway 20 starting at the
intersection of Radford Road and proceeding west on Old Highway 20. This is Phase II
of a multi phase project to supply water to the residents in this area and will eventually
provide a second watermain feed line to the Dubuque County Fairgrounds and the
Westside Industrial Park.
The monies budgeted for the installation services for this watermain project are from
the FY '03 Budget and is in the Engineer's estimated amount of $82,670.dollars.
The schedule for the project is as follows:
Advertisement of Bids Friday, Sept. 20, 2002
Notice of Headng on Plans and
Specifications Friday, Oct. 11, 2002
Receipts of Bids Wed., Oct. 9, 2002
Public Hearing Monday, Oct. 21, 2002
Award of Contract Monday, OcL 21, 2002
Completion 90 days from date of signed contract
ACTION REQUESTED: Water Department Staff and I are recommending with your
approval that the City Council establish date for the public headng and authorize the
City Clerk to advertise for proposals.
Enclosures
cc: Pauline Joyce, Administrative Services Manager
Barry Lindahl, Corporation Counsel
Bill Baum, Community Economic Development Manager
Mike Brekke, Water Distribution Supervisor
File
Preparer: Robert M Green, Water Department Manager 1902 Hawthorne 589-4291
RESOLUTION NO.509-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
Whereas, the proposed plans, specifications and form of contract for the
installation of approximately 1,700 feet of 12-inch ductile iron watermain on Old
U. S. Highway 20 in the estimated amount of $82,670 dollars have been
prepared by I.I.W. Engineering and Surveyors, P.C. of Dubuque, Iowa.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The proposed plans, specifications and form of Contract are
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, approved and adopted this 16thday of September , 2002.
Terrance M. Duggan, Mayor
Attest:: ~,
Jeanne F. Schneider, City Clerk
Preparer: Robert M. Green, Water Department Manger 1902 Hawthorne 589-4291
RESOLUTION NO. 510-02
FIXING DATE FOR HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
construction of approximately 1,700 feet of 12 inch water main with accessories
on Old Highway 20 west of Radford Road.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That on the 21st day of October, 2002 a public headng will be held at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for this consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this16th day of September, 2002.
Terrance M. Duggan, Mayor
Attest: ~
Jeanne F. Schneider, City Clerk
Preparer: Robert M. Green, Water Department Manager 1902 Hawthorne Street 589-4291
RESOLUTION NO. 511-02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the installation of approximately 1,700 feet of 12-inch
ductile iron water main with accessories on Old U. S. Highway 20 is hereby
ordered to be advertised for bids for construction.
Section 2. That the amount of the security to accompany each bid shall
be in amount which shall conform to the provisions of the notice to bidders
hereby approved as part of the plans and specifications heretofore adopted.
Section 3. That the City Clerk is hereby directed to advertise for bids for
the construction of the improvement herein provided to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than twenty days prior to the receipt of
said bids at 10:00 a.m. on the 9th day of October, 2002. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 21st day of October, 2002.
16 September
Passed, approved and adopted this ~y of ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
09/09/2002 14:41 FAX ~001
i
September 9, 2002
City of Dubuque-Water Division
c/o Robert Green, Water Division Manager
1902 Hawthorne
Dubuque, IA 52001
City of Dubuque- Water Division
Old Highway Road Water Main Extension- 2002
Engineer's Estimate
IIW Project No: 00216-10
Dear Bob:
Based on the final design for the Old Highway Road Water Main Extension- 2002 project,
we have prepared an estimate of costs for the project. The estimated cost is $82.670~00,
which includes a 10% contingency.
lfyou have any questions, please give us a call.
Sincerely,
HW ENGI~NEERS & SURVEYORS, P.C.
I
IIW Engineers & Surveyors, P.C.
Dubuque, IA Gutlcnberg, IA Fi~el G~ven. WI