Ice Harbor Ret Basin PumpMEMORANDUM
September 9, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Ice Harbor Retention Basin Pump Improvement Project
Operations and Maintenance Manager Don Vogt recommends initiation of the bidding
process for the Ice Harbor Retention Basin Pump Improvement Project, and further
recommends that a public hearing be set for October 21,2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
____________________
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Don Vogt, Operations & Maintenance Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 4, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Don Vogt, Operations & Maintenance Manager
SUBJECT:Ice Harbor Retention Basin Pump Improvement Project
INTRODUCTION
The attached resolutions authorize the public bidding procedure for the Ice
Harbor Retention Basin Pump Improvement project.
DISCUSSION
This project is intended to improve the pumping capacities of the Ice Harbor
Retention Basin. Specifically, this project includes structural modifications to the
pump house building, discharge piping, and, electrical power supply and controls.
Most importantly, it provides for the removal and replacement of the two existing
25 HP, 3100 gallon per minute pumps with two, 75 HP, 8,000 gallon per minute
pumps.
The schedule for this project is proposed as follows:
Advertisement of Bids September 20, 2002
Notice of Public Hearing October 11, 2002
Receipt of Bids October 9, 2002
Public Hearing October 21, 2002
Award of Contract October 21, 2002
BUDGET IMPACT
The cost estimates for the project are as follows:
Construction Contract $124,500.00
Contingency $ 12,450.00
Engineering $ 16,650.00
TOTAL $153,600.00
This project will be funded with monies budgeted specifically for this project in
our department's FY2002 ($75,910.00) and FY2003 ($57,904.00) capital
improvement budget. Additional monies needed to complete this project
($19,786) will be funded from our department's (FY2003 FloodwalI-Post Flood
Repair capital improvement budget ($50,000.00).
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public headng and
authorize the City Clerk to advertise the request for proposals through the
adoption of the attached resolutions.
ATTACHMENTS
DJV/Iml
RESOLUTION NO. 512-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Ice Harbor Pump Retention Basin Pump Improvement Project in the
estimated amount of $153,600.00, are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this 16th day of September, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider
City Clerk
RESOLUTION NO. 513-02
FIXING DATE OF THE HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Ice Harbor Retention Basin Pump Improvement Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That on the 21st of October, 2002, a public hearing will be held at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 16th day of September, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider
City Clerk
RESOLUTION NO. 514-02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Ice Harbor Retention Basin Pump Improvement Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the secudty to
accompany each bid shall be in an amount which shall conform to the provisions
of the notice to bidders hereby approved as a part of the plans and specifications
heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general cimulafion in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than twenty days prior to the receipt of
said bids at 2:00 p.m. on the 9th day of October, 2002. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 21st day of October, 2002.
Passed, adopted and approved this 16th day of September, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider
City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Ice Harbor Retention Basin Pump
Improvement Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Ice Harbor Retention Basin Pump Improvement Project,
in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.
on the 21st day of October, 2002 in the Public Library Auditorium in Dubuque,
Iowa. Said proposed plans, specifications, form of contract and estimate of cost
are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto or to the cost of the improvements.
Published by order of the City Council given on the 16th day of
September, 2002.
Jeanne F. Schneider
City Clerk