Check Execution AuthorizationMEMORANDUM
September 9, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Resolution Authorizing Certain Designated Agents of the City of Dubuque
Limited Authorization to Execute Checks on Behalf of the City of Dubuque
Finance Director Ken TeKippe is recommending that the City Finance Directod
Treasurer and authorized signers from Alternative Services Concepts (ASC) be granted
limited authorization to sign checks for a specialized bank account for payment of self-
funded workers' compensation expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
____________________
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Kenneth J. TeKippe, Finance Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:Michael Van Milligen, City Manager
FROM:Kenneth J. TeKippe, Finance Director
SUBJECT:Resolution Authorizing Certain Designated Agents of the City of Dubuque Limited
Authorization to Execute Checks on Behalf of the City of Dubuque
DATE: September 6, 2002
INTRODUCTION
Enclosed is a City Council Resolution granting the City Finance Director/Treasurer and authorized
signers from Alternative Services Concepts (ASC) limited authorization to sign checks for a
specialized City of Dubuque bank account.
BACKGROUND
The City is in the process of establishing a specialized bank account for payment of self-funded
workers' compensation expenses. The account will be used to pay workers compensation expenses (i.e.
indemnity benefits, medical expenses, etc.). This account will maintain a $5,000 revolving balance and
be replenished from operating funds on an as-needed basis. Previously SISCO provided workers'
compensation administration and had similar authorization for an account. The account with SISCO
will be closed after the new account is opened and all checks issued by SISCO have cleared the bank.
DISCUSSION
This account is specialized and limited in use. For operational purposes I recommend that authorized
signers from ASC be granted ability to sign checks and drafts for the Workers' Compensation Account
drawn on account number 2010601 at American Trust & Savings Bank. The resolution does not
identify positions or names, which should reduce future resolutions at the time of personnel changes or
title changes of individuals designated at ASC. Presently the authorized signers from ASC are CEO
Robert Bennett and Accounting Manager Carolyn Vanture.
The Finance Director/Treasurer is also designated as an authorized signer for this account. Transactions in
this account are monitored by the Finance Division and controls such as account reconciliation and
payment documentation are available to be reviewed by the Finance Division on a regular basis. The
information is also available during the annual audit by the City's independent auditor.
ACTION
Please present the resolution to the City Council for consideration of approval. If there are any
questions on the resolution, please contact me. Thank you for your assistance.
Attachment
RESOLUTION NO. 475-02
RESOLUTION AUTHORIZING CERTAIN DESIGNATED AGENTS OF THE CITY OF
DUBUQUE LIMITED AUTHORIZATION TO EXECUTE' CHECKS ON BEHALF OF THE
CITY OF DUBUQUE, IOWA
Whereas, the City of Dubuque deposits certain funds for specific use in local
commercial banking institution; and
Whereas, the commercial banking institutions require authorization by the City
Council for City employees and others to sign checks and drafts drawn on such banking
institutions; and
Whereas, the City Council has determined that agents of the City of Dubuque
who may sign checks and drafts drawn on a designated account on behalf of the City of
Dubuque are the Alternative Services Concepts (ASC) authorized check signers for
checks issued for the City of Dubuque Workers' Compensation Account drawn on
account number 2010601 at American Trust and Savings Bank in Dubuque; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the ASC authorized check signers are hereby granted ability to
sign checks and drafts on behalf of the City of Dubuque for checks issued for the
Workers' Compensation Account drawn on account 2010601 at American Trust and
Savings Bank in Dubuque.
Passed, approved and adopted this 16th day of September, 2002.
Attest:
Terrance M.'Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk