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2 9 09 Budget Presentation_City Clerk's OfficeCC'O ITYLERKSFFICE Jeanne F. Schneider City Clerk Kevin S. Firnstahl Assistant City Clerk Susan M. Winter Permit Clerk D& R UTIESESPONSIBILITIES City Council Meetings • Prepare and publish agendas, public notices, and minutes, – for all regular and special sessions Civil Service Commission • Conduct Civil Service meetings, examinations, and hearings – as required City Clerk's Office FY 2010City Clerk's Office FY 201022 ???? D& R UTIESESPONSIBILITIES Records Retention • Archive all City Council records pursuant to State code – Agenda documents and Official Proceedings are searchable – via the website Agenda documents (2000 to present) • Official Proceedings (1945-present) • Retain all original documents (i.e. Development Agreements, – 28E Agreements, Lease Agreements City Clerk's OfficeCity Clerk's Office33 ???? D& R UTIESESPONSIBILITIES Boards and Commissions • Facilitate applications, appointments, Oaths of Office, – member orientation, and annual picnic Advertisement of vacancies on City Channel 8, website, and – bi-monthly media release Increased number of processed applications – City Clerk's OfficeCity Clerk's Office44 ???? D& R UTIESESPONSIBILITIES City Clerk Web Page • Live video and archived video of City Council meetings – Post the City Council agendas/minutes, Civil Service – agendas/minutes, Boards & Commission list On-Line Forms (Claims, Board Applications, Bicycles) – Election Affidavit of Candidacy and Nomination Petition – Frequently Asked Questions & Service Requests – City Clerk's OfficeCity Clerk's Office55 ???? Duties & Responsibilities Special Event Permits • Issue all special event permits for use of City property and – right-of-way Beer, Liquor and Cigarette Licenses • Process all beer, liquor and forward to the State for issuance – Process and issue all new and renewal cigarette licenses in – accordance with State law Budget Preparation • City Clerk's OfficeCity Clerk's Office66 ???? D& R UTIESESPONSIBILITIES Business Licenses • Process business licenses for junk dealers, second-hand – dealers, and taxicab companies Peddler’s licenses have recently been re-instated – City Clerk's OfficeCity Clerk's Office77 ???? PACKAGES DECISION Agenda Manager Software • City Clerk's OfficeCity Clerk's Office88 ???? SLI IGNIFICANTINETEMS Election expense • Every-other-year expense (2009 & 2011) – Overtime expense • Civil Service Tests & City Council Meetings – Legal Notices & Ads expense • Education and Training expense • Municipal Clerk Training – City Clerk's OfficeCity Clerk's Office99 ???? A CCOMPLISHMENTS Document processing associated with: • Annexations – Assessments – Bond sales – Development Agreements – 28E Agreements – City Clerk's OfficeCity Clerk's Office1010 ???? A CCOMPLISHMENTS The Code of Ordinance Review Process • Completed final review by staff – Sterling Codifiers is finalizing the codification process – of the City’s revised Code of Ordinances Available on City’s website with hard copies – provided in limited numbers City Clerk's OfficeCity Clerk's Office1111 ???? City Clerk’s Office Thank youThank you Q UESTIONS & A NSWERS City Clerk's OfficeCity Clerk's Office1212 ????