2 9 09 Budget Presentation_City Clerk's OfficeCC'O
ITYLERKSFFICE
Jeanne F. Schneider
City Clerk
Kevin S. Firnstahl
Assistant City Clerk
Susan M. Winter
Permit Clerk
D& R
UTIESESPONSIBILITIES
City Council Meetings
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Prepare and publish agendas, public notices, and minutes,
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for all regular and special sessions
Civil Service Commission
•
Conduct Civil Service meetings, examinations, and hearings
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as required
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UTIESESPONSIBILITIES
Records Retention
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Archive all City Council records pursuant to State code
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Agenda documents and Official Proceedings are searchable
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via the website
Agenda documents (2000 to present)
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Official Proceedings (1945-present)
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Retain all original documents (i.e. Development Agreements,
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28E Agreements, Lease Agreements
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D& R
UTIESESPONSIBILITIES
Boards and Commissions
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Facilitate applications, appointments, Oaths of Office,
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member orientation, and annual picnic
Advertisement of vacancies on City Channel 8, website, and
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bi-monthly media release
Increased number of processed applications
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D& R
UTIESESPONSIBILITIES
City Clerk Web Page
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Live video and archived video of City Council meetings
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Post the City Council agendas/minutes, Civil Service
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agendas/minutes, Boards & Commission list
On-Line Forms (Claims, Board Applications, Bicycles)
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Election Affidavit of Candidacy and Nomination Petition
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Frequently Asked Questions & Service Requests
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Duties & Responsibilities
Special Event Permits
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Issue all special event permits for use of City property and
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right-of-way
Beer, Liquor and Cigarette Licenses
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Process all beer, liquor and forward to the State for issuance
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Process and issue all new and renewal cigarette licenses in
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accordance with State law
Budget Preparation
•
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D& R
UTIESESPONSIBILITIES
Business Licenses
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Process business licenses for junk dealers, second-hand
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dealers, and taxicab companies
Peddler’s licenses have recently been re-instated
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PACKAGES
DECISION
Agenda Manager Software
•
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SLI
IGNIFICANTINETEMS
Election expense
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Every-other-year expense (2009 & 2011)
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Overtime expense
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Civil Service Tests & City Council Meetings
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Legal Notices & Ads expense
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Education and Training expense
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Municipal Clerk Training
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A
CCOMPLISHMENTS
Document processing associated with:
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Annexations
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Assessments
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Bond sales
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Development Agreements
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28E Agreements
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A
CCOMPLISHMENTS
The Code of Ordinance Review Process
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Completed final review by staff
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Sterling Codifiers is finalizing the codification process
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of the City’s revised Code of Ordinances
Available on City’s website with hard copies
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provided in limited numbers
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City Clerk’s Office
Thank youThank you
Q
UESTIONS
&
A
NSWERS
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