Ham House Masonry Rehabilitation Project Acceptance Copyrighted
December4, 2017
City of Dubuque Consent Items # 8.
ITEM TITLE: Ham House Masonry Rehabilitation ProjectAcceptance
SUMMARY: City Manager recommending acceptance of the
construction contract for the Ham House Masonry
Rehabilitation Project, as completed by Evans-Mason, Inc.
RESOLUTION Accepting the Ham House Masonry
Rehabilitation and authorizing the payment of the contract
amount to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Ham House Masonry Rehab-NNM Memo City Manager Memo
NNM Project Close Out Ham House Rehabiliation Staff Memo
Engineers Certificate of Completion - Executed Supporting Documentation
563 Design Certificate of Completion Supporting Documentation
Evans-Mason, Inc. InvoiceApplication Supporting Documentation
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Ham House Masonry Rehabilitation Final Payment (CIP 350-1212)
DATE: November 28, 2017
Leisure Services Manager Marie Ware is recommending acceptance of the construction
contract for the Ham House Masonry Rehabilitation Project, as completed by Evans
Mason, in the final contract amount of$83,730.41 , which was $1 ,450 over the bid
amount due to extra brick replacement required while doing chimney repairs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Ham House Masonry Rehabilitation Final Payment (CIP 350-1212)
DATE: November 28, 2017
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Ham House Masonry Rehabilitation which has been completed.
BACKGROUND
Mathias Ham House is on the National Register of Historic Places. It is an important
community treasure. The Ham House is owned by the City of Dubuque and is leased to
the Dubuque County Historical Society. As a part of the lease the City is responsible for
the exterior of the Ham House. Restoration of the envelope of historic structures is
important to the long-term sustainability of the structure itself both inside and outside.
Selser Schaefer Architects and WSA/Modern Ruins were hired to provide architectural /
engineering services. The first step was to evaluate both the Five Flags Theater and
Mathias Ham House prior to developing bid specifications. Their findings and
recommendations are outlined in the attached report.
For the Mathias Ham House the report shows masonry rehabilitation needed and
outlines improvements what could be done if the contingency is not needed or budget
for these improvements in the future. The consultants took a holistic view by not only
looking at the current structures and the masonry rehabilitation but also looking at the
root causes of degradation of the structures. The report was used in preparation of the
attached bids and specifications.
The work included in this masonry rehabilitation project was tuckpointing as outlined in
the bid specification for the Ham House, re-pointing all chimneys and repair of specific
sills and lintel.
The City received formal competitive quotations for the Ham House Masonry
Rehabilitation Project on March 23, 2017. Evans Mason submitted the low bid in the
amount of$82,280. The project was awarded to Evans Mason based on a competitive
quotation process for public improvements in accordance with lowa Code, Section
26.14.
DISCUSSION
The Ham House Masonry Rehabilitation was completed by Evans Mason in the final
contract amount of $83,730.41 . One change order was approved for extra brick
replacement while doing chimney repairs. This change order was $1450.00. The project
budget funds available was $220,800.
BUDGETIMPACT
The cost summary for the Ham House Masonry Rehabilitation is as follows:
Award Final
Architectural Services $ 26,500.00 $ 26,401 .19
Construction Contract $ 82,280.41 $ 83,730.41
Total Project Cost $ 108.780.41 $ 110.131.60
The project funding summary is as follows:
CIP No. Amount
3501212 Ham House Tuckpointing $ 83,730.41
Total Project Funding S 83.730.41
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting
improvements and authorize payment for the contract amount of $83,730.41 to Evans
Mason for the Ham House Masonry Rehabilitation Project.
cc: Jenny Larson, Budget Director
Cristin Waterbury, Dubuque County Historic Society
RESOLUTION NO. 376-17
ACCEPTING THE HAM HOUSE MASONRY REHABILITATION AND AUTHORIZING
THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Ham House Masonry Rehabilitation (the Project) has been
completed and the City Engineer has examined the work and filed a certificate stating
that the Project has been completed according to the terms of the Public Improvement
Contract and that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Ham House Masonry Rehabilitation Capital Improvement appropriation for the
contract amount of $83,730.41 Tess any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 4th day of December 2017
Attest:
Ke0p( . Firnstahrffty CI
oy D. Buol, Mayor
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CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE HAM HOUSE �
MANSONRY REHABILITATION �
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the Ham House Masonry Rehabilitation, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $83,730.41. �
Dated this���a of I��IMvLl�,.2017.
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City Engineer ,
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Filed in the office of the City Clerk on th day of ��,2017. �,
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Kevin :�irnstahl, City Clerk ;
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vDESIGN
240 Wert 2nd Street
Dubuque,lowa52001
Marie Ware
Leisure Services Manager
City of Dubuque
2200 Bunker Hill Road
Dubuque, IA 52001
29 November20ll
Re: MathiasHamHouseMasonryRehabilitationProject
CIP350-1212
ProjeR Certification
563 Design ProjeR Number: 1704
Dear Marie:
In accordance with the Contract Documents,based on on-site observations and inspections and the
data compromisingtheContracto�'s application,theArchitect/Engineercertifes thatto the bestof
its knowledge,information and beliefthe Work has been completed in substantial compliancewith
the plans and specifcations, and the quality of the Work is in accordance with the Contract
Documents.563 Design PLLC does not have knowledge of any outstandingwork or payments.
Thefinal project construction cost includingChange Order lfinal is$83,730.41.
Contract Payment No.3 inthe amount of$12,860.93 has been paid and the only remaining payment
is Contract Payment No.4 i n the amount of$4,186.52,wh ich is the reta inage for the project.
We recommend The City of Du buque a pproves the completion of the project.
We also recommend The City of Dubuque approve and accept the Mathias Ham House Masonry
Rehabilitation Project. Retainage in the amount of $4,18652 will be held for 30 days after
acceptance and paid at the time provided no claims from others are filed.We will process Contract
Payment No.4 Fina I for the reta inage due to the contractor at the a ppropriate ti me.
Sincerely
563 Design
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Andrew McCreadY�RegisteredArchitect
Principal
�p� Go�o� EVANS-MASON INC
Staternent
�—�', a 1021 S GRAND AV��AST
i "' = SPRINGrI�LD, IL 62703 Date
y'� !� t ii2�iao1�
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To:
CITY OP DUBUQUC
� LGISURr SERVICCS DGPAR"1'MENT
2200 BUNKER I-IILL ROAD
DUI3UQUE, IA 52001
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Amount Due Amount Enc.
$4,186.52
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Date Transaction Amount Balance
0�/31/2017 13alance iorwarc( 0.00
� 7986-MATI-IIAS HAM I-IOUSE-
� 06/19/2017 INV#1�30. 31,917.00 3I,917.00
� O6/30/2017 PMT#ach. -28,725.30 3,191.70
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07/28/2017 INV#1550. 38,275.�9 41,467.29
OS/i 1/2017 PMT#ACII. -37,9�7.66 3,509.63
08/22/2017 INV#1560. 13,537.82 17,047.45
09/13/2017 PMT#ACI-ID�POSIT. -12,860.93 4,186.52
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1-30 DAYS PAST 31-60 DAYS PAST 61-90 DAYS PAST OVER 90 DAYS
CURRENT DUE DUE DUE PAST DUE Amount Due
i 0.00 0.00 0.00 0.00 4,186.52 $4,186.52
APPLICATION AND CERTIFIGATE FOR PAYMENT AIA DOCUMENT G702 PAGE 1 OF 2 PAGES
TO OWNER: PROJECT: APPLICATIOf�I NO.: 4 Distribution to:
CITY OF DUBUQUE MATHIAS HAM HOUSE PERIOD TO: 8/29/2017 OWNER
PROJECT NOS.: ARCHiTECT
FROM CONTRACTOR:Job#7986 VIA ARCHITECT: CONTRAGT DATE: coNTRaCTOR
EVANS-MASON, 1NC.
1021 S Grand Avenue East, Springfield, IL 62703
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifles that to the best of the Contractor's knowledge,
Application is made for payment,as shown below,in connection with the Contract. information and belief the Work covered by this Application for Payment has been
Continuation Sheet,AIA Document G703,is attached. completed in accordance with the Contract Documents,that all amounts have been
1. ORIGINAL CONTRACT SUM ................................ $ 82,280.41 paid by the Contractor for Work for which previous Certificates for Payment were
2. Net Change by Change Orders ............................. $ 1,450.00 issued and payments received forthe Owner,and that current payment shown
3. CONTRACT SUM TO DATE(Line 1 +-2) .................... $ 83,730.41 herein is now due.
4. TOTAL COMPLETED&STORED TO DATE ............ $ 83,730.41 CONTRACTOR: EVANS-MASON INC
(Column G on G703) '"�'
5. RETAINAGE: By: � � Date: ������
a. 0 %of Compieted Work $ - State of: t L�j��j,��5
(Columns D+E on G703) County of: ����,;�,�� QFFICIALSEAL ��
b._%of Stored Material $ Subscribed and sworn to before PAA�IELA�4.hgA30� �
(Column F on G703) methis��� ay of /���' ��, PtRTARYPUBLIC-SYATEOFtLLtP{E3i� i'
�� N!Y COMMi5510N EXPIRE8�tpy,'8�;� ��'
Total Retainage(Line 5a+5b or Notary Public: ,���/_ � �
�-�=1_s_ .. .
Total in Column 1 of G703)......................................... My Commission expires: /q/p�, �� , Z��_�--,
6. TOTAL EARNED LESS RETAINAGE ..................... $ 83,730.41 ARCHITECT'S CERTIFICATE FOR PAYMENT
(Line 4 less Line 5 Total) in accordance with the Contract Documents, based on the on-site observations and the
7. LESS PREVIOUS CERTIFICATES FOR PAYMEIVT data comprising this appiication,the Architect certifies to the Owner that to the best of
{Line 6 from prior Certificate) ................................... $ 79,543.89 the Architect's knowledge,information and belief the Work has progressed as indicated
8. CURRENT PAYMEI�T DUE ..................................r$ - 4,186.52 the quality of the Work is in accordance with the Contract Documents, and the
9. BALANCE TO FINISH, INCLUDING RETAINAGE Contractor is entitled to payment of the AMOUNT CERTIFIED.
(Line 3 less line 6) $ - AMOUNT CERTIFIED.......................................... $
(Attach explanation if amount certified differs from the amount applied for. Initial all
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS figures on this Applicaation and on the Continuation Sheet that are changed to conform
Totai changes approved in to the amount certified.)
previous months by Owner 1450.00 ARCHITECT:
Totai approved this Month 0.00 By: Date:
TOTALS 1450.00 This certificate is not negotiable.The amount certified is payable oniy to the contractor named
NET CHANGES by Change Order 1450.00 herein.issuance,payment and acceptance of payment are without prejudice to any rights of the
Owner or Contractor under this contract.
CONTINUATION SHEET AIA DOCUMEiVT G703 PAGE 2 OF 2 PAGES
A B C D E F G H I
ITEM NO. DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAI(JAGE
VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G/C) TO FINISH
APPLICATION STORED AP1D STORED TO (C-G)
(D+E) (NOT IN D OR E) DATE(D+E+F)
MASONRY RESTORATION
LABOR 64,680.08 64,680.08 - 64,680.08 100% - -
MATERIAL 4,280.33 4,280.33 - 4,280.33 100% - -
BONDS 2,057.00 2,057.00 - 2,057.00 100% - -
EQUIPIVIENT RENTAL 5,220.00 5,220.00 - 5,220.00 100% - -
GENERAL CONDITIONS 6,043.00 6,043.00 - 6,043.00 100% - -
BRICK REPLACEfV1ENT 1,450.00 1,450.00 - 1,450.00 100% - -
Total 83,730.41 83,730.41 - 83,730.41 100% - -