Minutes_Sister City Relationships Advisory Commission 11 15 17 Copyrighted
December4, 2017
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 11/20, 11/27; Civil Service
Commission of 11/21; Library Board of Trustees Council
Update #165 of 11/16; Sister City Relationships Advisory
Commission of 11/15; TransitAdvisory Board of 11/14;
Proof of Publication for City Council Proceedings of 11/6;
Proof of Publication for List of Claims and Summary of
Revenues for Month Ending 10/30.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 11/20/17 Supporting Documentation
City Council Proceedings of 11/27/17 Supporting Documentation
Civil Service Commission of 11/21/17 Supporting Documentation
Library Board of Trustees CC Update#165 of 11/16/17 Supporting Documentation
Sister City Relationships Advisory Commission of Supporting Documentation
11/15/17
Tranist Advisory Board of 11/14/17 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
11/6/17
Proof of Publication for List of Claims-Summary of Supporting Documentation
Revenues ME 10/30/17
Sister City Relationships Advisory Commission
DATE: Wednesday, November 15, 2017
TIME: 4:00 PM
PLACE: City Hall — Conference Room 1 — City Hall ANNEX, 1300 Main St.
MINUTES
Present: Joyce Connors, Bob Felderman, Jeff Jochum, Dick Landis, Phyllis Lee, Kevin Lynch, Tom
Major, Pat McNamara, Louise Thurn
Excused: Sheila Castaneda, Rachel McDermott, Annalee Ward
Also Present: Keith Rahe and Becky Carkeek of Travel Dubuque/CVB
1. Approval of Minutes: September 20, 2017 Meeting: Motion by Lee to approve as submitted.
Seconded by Thurn. Motion carried 9-0.
2. Financial Report: Firnstahl reported a starting balance of$9,765; anticipated expenses for
SCI dues (-$765) and promotional signage (-$3,075.40), and ICMA Fellows dinner ($244)
leaving an ending balance of$5,681 .
3. Sister City Commission Restructuring Status: Firnstahl and Rahe reported that an
amendment to the Convention and Visitors Bureau FY 2018 Contracted Services agreement
with the City of Dubuque has been drafted and submitted to the CVB for its approval at its
meeting in December. It will come before the City Council at its December 18 meeting along
with an ordinance amendment sunsetting the current commission. Commissioners are asked
to attend the meeting. Rahe reported that the CVB has 501(c)(6) status.
4. Sister City Promotional Signage Status: Firnstahl reported that the signage design was
amended from the suggestions provided by the Commission and submitted for manufacturing.
5. Items from Commission:
a. Kosovo Film Screening: Jochum reported that Mindframe Theaters is considering a
spring 2018 screening the film "With a Cup of Sugar" about the Country of Kosovo today
and tomorrow. Commissioner Felderman will inquire with Julien Dubuque File Festival
organizers about collaborating on the screening.
b. Sister Cities International Youth Engagement: Landis reported on a potential new
program relationship with Kiwanis of Dubuque for the 2018-2019 school year that could
also relate to the 2016 education-centered trip to Handan, China. Landis will continue
conversations with Kiwanis. It was also suggested that the Commission explore youth
engagement opportunities with the City's ICMA Fellows exchange program. (Landis left
the meeting.)
6. Items from Staff:
a. Pyatigorsk Anniversary Invitation: Firnstahl shared the annual invitation from Pyatigorsk
and reported on Mayor Buol's regrets.
b. ICMA Fellows Visit Recap by Attendees: Connors, Lee, Landis, McDermott, Ward and
Firnstahl reported on the November 2 dinner meeting with Deron Tan of Singapore and
Kakada Chhoeum of Cambodia as part of the ICMA Fellows Exchange program.
c. Correspondence from Cindy Steinhauser: Firnstahl shared a note from former Assistant
City Manager Cindy Steinhauser thanking the Commission for the opportunity to work
with them.
d. Culture Cafe at the Multicultural Family Center: Firnstahl shared an email from the
Multicultural Family Center announcing the Cultural Cafe event suggesting future
collaboration with the Sister City Commission or potential delegations.
e. Updated Contacts List: Firnstahl requested edits to the current Commission
Membership List and will distribute a revised version.
7. Commissioner Reports:
a. Jochum reported that he is performing in "A Wonderful Life" at the Grand Opera House
November 24-26 and December 1-3.
b. Felderman thanked outgoing Council Members Joyce Connors and Kevin Lynch for
their support of the Commission over the years. Connors recognized former Council
Member Dirk Voetberg, now deceased, for his vision of Sister City relationships.
8. Next Meeting: January 17, 2018 meeting to be determined pending transition of Commission.
9. Adjournment: Motion by Connors to adjourn at 4:44 p.m. Seconded by Thurn. Motion carried
8-0 with Landis having left the meeting at 426 p.m.
Submitted by Kevin S. Firnstahl, City Clerk