Kerper, N Grand Concrete RepairMEMORANDUM
September 23, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Concrete Repairs on Kerper Boulevard and North Grandview
Public Works Director Mike Koch recommends initiation of the bidding process for the
concrete repairs on Kerper Boulevard from 9th Street to 12th Street and on North
Grandview from Bennett Street to West 3rd Street, and further recommends that a public
hearing be set for November 4, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVMfJh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
September 23, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:Concrete Repairs on Kerper Boulevard and North Grandview
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for concrete paving
repairs on Kerper Boulevard and on North Grandview.
DISCUSSION
The proposed project involves replacement of existing deteriorated concrete on Kerper
Boulevard from 9th Street to 12th Street and on North Grandview from Bennett Street to
West 3rd Street.
The existing concrete paving in these blocks has deteriorated more rapidly than the
balance of the Kerper Boulevard concrete paving project built in 1964 and the
Grandview concrete paving project built in approximately 1973.
Several slabs are severely cracked and the joints have severely deteriorated. The
existing joints require frequent asphalt patching.
This amount of concrete repairs exceeds the capacity of the Operations and
Maintenance Department. Therefore, funds have been appropriated annually in the
Capital Improvement Budget for hidng contractors to do such large maintenance
projects.
A schedule for the project is as follows:
Advertise For Bids October 11,2002
Notice of Hearing on Plans October 18, 2002
And Specifications
Receipt of Bids October 24, 2002
Public Hearing November 4, 2002
Award of Contract November 4, 2002
Start of Construction April 1,2003
Completion June 30, 2003
RECOMMENDATION
I recommend that the City Council establish the date for public hearing and authorize
the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
BUDGET IMPACT
The estimate for the project is as follows:
Construction Contract $80,865.00
Contingency 8,086.50
Engineering 4,447.58
Total Project Cost $93,399.08
The project will be funded through the Fiscal Year 2002 and 2003 Capital Improvement
Budget for Concrete Section Repair by the Operations and Maintenance Department,
which has a budget of $90,000 from the 1% Local Option Sales Tax Fund.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
MF:vjd
Prepared by Michael Felderman, Engineering
cc: Don Vogt, Operations & Maintenance
John Klosterman, Operations & Maintenance
RESOLUTION NO. 536-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Concrete Repair Project on Kerper Boulevard and North Grandview
in the estimated amount $93,399.08 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this 7th day of October 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 537-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Concrete Repair Project on Kerper Boulevard and North Grandview.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on the 4th day of November, 2002, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such headng to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 7th day of October, 2002.
Terrance M. Duggan, Mayor
Jeanne, F. Schneider, CMC, City Clerk
RESOLUTION NO. 538-02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Concrete Repair Project on Kerper Boulevard and North
Grandview is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 24 day of October, 2002. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 4th day of November, 2002.
Passed, adopted and approved this 7th day of October 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Concrete Repair Project on Kerper
Boulevard and North Grandview.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Concrete Repair Project on Kerper Boulevard and North
Grandview, in accordance with the provisions of Chapter 384, City Code of Iowa,
at 6:30 p.m., on the 4th day of November, 2002, in the Public Library Auditorium,
360 West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimate of cost are now on file in the office of the City
Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours pdor to the meeting.
Published by order of the City Council given on the__ day of
________, 2002.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 18th day of October, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Concrete Repair Project on Kerper Boulevard and North Grandview.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by June 30, 2003.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $500.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.