Ball Field Fencing Pro. DGILMEMORANDUM
September 26, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:DGIL Ball Field Fencing Project
Sealed bids were received for the DGIL Ball Field Fencing Project. Leisure Services
Manager Gil Spence recommends award of the contract to the Iow bidder, Pride
Fencing and Landscaping, in the amount of $54,111.47.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
___________________
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 26, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: DGIL Ball Field Fencing Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council adopt the attached
resolution awarding a contract to Pride Fencing and Landscaping for construction of the
ball field fencing for the Dubuque Girls' Independent League at Rip Row Valley.
DISCUSSION
On September 26, 2002, sealed bids were received for the DGIL Ball field Fencing Project.
This project is funded through grants received and funds raised by the Dubuque Girls'
Independent League. A summary of the bids received is as follows:
Estimate Bid
Pride Fencing and Landscaping $ 65,000 $ 54,111.47
Heiar Fencing and Supply $ 65,000 $ 57,748.00
American Fence Company $ 65,000 $ 64,338.00
D & N Fence Company $ 65,000 $ 65,889.56
Lovewell Fencing $ 65,000 $ 74,737.04
RECOMMENDATION
I recommend that the contract be awarded to Pride Fencing and Landscaping in the
amount of $54,111.47.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions adopting the
plans and specifications and awarding the contract to Pride Fencing and Landscaping in
the amount of $54,111.47.
GDS:et
attachments
Preparer. Gil D. Spence
Address: 2200 Bunker Hill Rd
Phone: (563) 589-4263
RESOLUTION NO. 539-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
WHEREAS, on the 3rd day of September, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the DGIL
BALLFIELD FENCING PROJECT.
WHEREAS, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 7th
day of October, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Rd
Phone: 589-589-4263
RESOLUTION NO. 540-02
AWARDING CONTRACT
WHEREAS, sealed proposals have been submitted by contractors for the DGIL
BALLFIELD FENCING PROJECT pursuant to Resolution No. 467-02, and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa, on the 13th day
of September, 2002.
WHEREAS, said sealed proposals were opened and read on the 26th day of
September, 2002, and it has been determined that the bid of Pride Fencing and
Landscaping in the amount of $54,111.47 was the lowest bid for the furnishings of all labor
and materials and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Pride Fencing and
Landscaping, and the Manager be and is hereby directed to execute a contract on behalf
of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this 7th day of October ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk