Sidewalk Install Program 2000MEMORANDUM
September 26, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:2000 Sidewalk Installation Program
Sealed bids were received for the 2000 Sidewalk Installation Program. Public Works
Director Mike Koch recommends award of the contract to the Iow bidder, Perry
Construction, in the amount of $24,985.34, which is 17.3% under the engineer's
estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 26, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT: 2000 Sidewalk Installation Program
INTRODUCTION
The enclosed resolution provides for the award of the 2000 Sidewalk Installation
Program.
DISCUSSION
The 2000 Sidewalk Installation Program consists of the installation of public sidewalks
on the west side of Cedar Cross Road, from Starlite Drive to Center Grove Drive and
the property at the northeast comer of Embassy West Drive and Pennsylvania Avenue.
On Cedar Cross Road there will be 215.5 lineal feet of 4' walk and 474 lineal feet of 5'
wide which is adjacent to the bridge. The installation of the public sidewalks on the
west side of Cedar Cross Road leading up to the bridge will require the relocation and
replacement of 310 lineal feet of guardrail on both the north and south approaches of
the bridge.
Sealed bids were received on the project on September 26, 2002. Perry Construction
of Dubuque submitted the Iow bid for the combined sidewalk installation and guardrail
replacement. The sidewalk bid is in the amount of $16,305.34; and the guardrail
replacement bid is $8,680.00. The total bid is $24,985.34, which is 17.3% under the
engineer's estimate.
A summary of the bids received is as follows:
Contractor Sidewalks Guardrail
Perry Construction $16,305.34 $8,680.00
Winger Construction $18,580.20 No Bid
Skyline Construction $20,972.15 $7,083.50
RECOMMENDATION
I recommend that the contract be awarded to Perry Construction in the amount of
$24,985.34.
BUDGET IMPACT
The summary of the project costs is as follows:
Sidewalk Sidewalk
Budget Award
Bid #1
Construction Contract $22,463.60 $16,305.34
Contingency 2,246.36 $ 2,246.36
Engineering 3,706.49 $ 3,706.49
Total Project $28,416.45 $22,258.19
Guardrail Guardrail
Budget Award
Bid #2
Construction Contract $ 7,500.00 $ 8,680.00
Contingency 775.00 $ 775.00
Engineering 1,278.75 $ 1,278.75
Total Project $ 9,803.75 $10,733.75
Budget Total Award Total
Total Projects $38,22O. 20 $32,991.94
The project will be funded as follows:
City Share $25,163.18 $20,843.41
Assessable Share 13,057.02 $12,148.53
Total Project Funding $38,220.20 $32,991.94
The City's share will be funded from a balance of $124,979 of the appropriation for the
City sidewalk repairs from the 1% Local Option Sales Fund and $224,642 in guardrail
improvements from the Street Construction Fund.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the 2000
Sidewalk Installation Program to Perry Construction.
MAK/vjd
Prepared by Jane Smith, Engineering Assistant
cc: Pauline Joyce, Administrative Services
Jane Smith, Engineering Assistant
RESOLUTION NO. 545-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 11th day of September, 2002, plans, specifications, form
of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the 2000 Sidewalk Installation Program.
Whereas, notice of headng on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adoptedand approved th~ 7th
· day of October ,2002.
Terrance M. Duggan, Mayor
Attest: ,
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 546-02
RESOLUTION RESCINDING RESOLUTION 472-00 AND
APPROVING IN LIEU THEREOF A NEW RESOLUTION WITH
RESPECT TO THE ADOPTION OF THE 2000 SIDEWALK
INSTALLATION PROGRAM
Whereas, the City Council has proposed a Resolution of Necessity for the
2000 Sidewalk Installation Program has given notice of the public hearing
thereon as required by law; and
Whereas, the public headng has been held, all persons offering objections
have been heard and consideration given to all objections and is pending before
this Council; and
Whereas, this is the time and place set as provided for the taking of action
on the proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
J Adopted, without amendment, and all objections filed or made having
been duly considered are overruled.
Adopted as amended by the Schedule of Assessments attached hereto as
Exhibit A, and made a part hereof by reference. All objections filed or
made having been duly considered are overruled.
Deferred for later consideration to a City Council meeting to be held on the
__ day of ,2002, next at 6:30 p.m. in the Public Library
Auditorium, with jurisdiction retained for further consideration and action at
the adjoumed meeting.
Abandoned.
Passed, adopted and approved this
2002.
Attest: ,
Jeanne F. Schneider, CMC, City Clerk
7th
day of October ,
Terrance M. Duggan, Mayor
RESOLUTION NO. 547-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
2000 Sidewalk Installation Program pursuant to Resolution No. 520-02and notice
to bidders published in a newspaper published in the City of Dubuque, Iowa on
the 20th day of September, 2002.
Whereas, said sealed proposals were opened and read on the 26t~ day of
September, 2002, and it has been determined that the bid of Perry Construction
of Dubuque, Iowa in the amount of $24,985.34 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Perry
Construction and the Manager be and is hereby directed to execute a contract on
behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 7th day of October, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
day of October ., 2002.
TeF"~nce M. Du~ga,~or