Flora Park Restroom ProjectMEMORANDUM
September 26, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Flora Park Rest Room Project
Sealed bids were received for the Flora Park Rest Room Project. Leisure Services
Manager Gil Spence recommends award of the contract to the Iow bidder, S & S
Construction, in the amount of $119,000, which is $32,420 over the amount budgeted.
Five bids were received on the project and they were all very competitive. To offset the
overrun, it is recommended to use $28,500 budgeted for development of Elmwood
Green Park; $2,000 savings from the Murphy Park maintenance building construction;
and the remaining $1,950 to come from playground improvements.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
____________________
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 26, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Flora Park Rest Room Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council adopt the attached
resolution awarding a contract to S & S Construction for construction of a new rest room in
Flora Park.
DISCUSSION
On September 26, 2002, sealed bids were received for the Flora Park Rest Room Project.
This project replaces the rest room building by the horseshoe courts in Flora Park. After
design fees of $7,520, $86,580 remains in the budget for construction. This building
contains a men's, women's and family rest rooms.
A summary of the bids received is as follows:
Estimate Bid
S & S Construction $ 89,000 $ 119,000
Epic Construction $ 89,000 $ 120,871
Gerardy Construction $ 89,000 $ 123,976
Klauer Construction $ 89,000 $ 124,920
Tricon $ 89,000 $ 126,800
The Iow bid is $32,420 over the budgeted amount. With five bids as close as they are, we
feel we have very competitive bids. We also feel the building designed is the minimum
size we should have, so we cannot scale the design back. To offset the overrun, I
recommend we use the funds ($28,500) budgeted for development of Elmwood Green
Park; savings ($2,000) from the Murphy Park, construct maintenance building; and the
remaining $1,950 to come from playground improvements.
continued
Flora Park rest room building, page two
When the property for Elmwood Green Park was donated, it was a small parcel. Then the
developer was required to widen the street and install sidewalks on both sides of the
street. This has resulted in a very small parcel. Development may consist of cleaning up
the property and creating a passive area. There is little room for play of any type. We can
re-budget development funds or cover the costs in our operating budget, if a new
development plan is no longer a C.I.P. project.
RECOMMENDATION
I recommend that the contract be awarded to S & S Construction in the amount of
$119,000.00.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions adopting the
plans and specifications and awarding the contract to S & S Construction in the amount of
$119,000.00.
GDS:et
attachments
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Rd
Phone: (563) 589-4263
RESOLUTION NO. 548-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
WHEREAS, on the 3rd day of September, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the FLORA
PARK REST ROOM PROJECT.
WHEREAS, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated COst are hereby
approved as the plans, specifications, form of contract and estimated COst for said
improvements for said project.
Passed, approved and adopted this 7th day of October ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Rd
Phone: ('589) 589-4263
RESOLUTION NO. 549-02
AWARDING CONTRACT
WHEREAS, sealed proposals have been submitted by contractors for the FLORA
PARK REST ROOM PROJECT pursuant to Resolution No. 464-02, and notice to bidders
published in a newspaper published in the City of Dubuque, Iowa, on the 13th day of
September, 2002.
WHEREAS, said sealed proposals were opened and read on the 26th day of
September, 2002, and it has been determined that the bid of S & S Construction in the
amount of $119,000.00 was the lowest bid for the furnishings of all labor and materials and
performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to S & S Construction, and
the Manager be and is hereby directed to execute a contract on behalf of the City of
Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
passed, approved and adopted this 7th
day of October ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk