Lighting Project, 1st & MainMEMORANDUM
September 26, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:1st and Main Street Historical Lighting
Sealed bids were received for the 1st and Main Street Historical Lighting Project. Public
Works Director Mike Koch recommends award of the contract to the Iow bidder, A&G
Electric, in the amount of $115,671.10, which is 10.61% under the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
____________________
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A, Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 26, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:1St and Main Street Historical Lighting
INTRODUCTION
The enclosed resolution provides for the award of the 1st and Main Street Historical
Lighting Project.
DISCUSSION
The lighting project consists of 20 historical lights to be installed beginning at the
intersection of 1st Street and Main Street and extending westerly to Locust, easterly on
1st Street, northerly on the 1st to 2nd Street Connector, and southward to the end of Main
Street.
Sealed bids were received on the project on September 26, 2002. A&G Electric of
Dubuque, Iowa, submitted the low bid in the amount of $115,671.10. This amount is
10.61% under the engineer's estimate.
A summary of the bids received is as follows:
A&G Electric $115,671.10
Biechler Electric $149,977.10
Westphal Electric $121,286.26
RECOMMENDATION
I recommend that the contract be awarded to A&G Electric in the amount of
$115,671.10.
BUDGET IMPACT
The summary of the project costs is as follows:
Budget Award
Construction Contract $129,440.00 $115,671.10
Contingency 12,944.00 11,567.11
Engineering 21,357.60 19,085.73
Total Project Cost $163,741.60 $146,323.94
The project will be funded from an appropriation for this project in the amount of
$119,956. The balance in the amount of $26,367.94 will be paid for from the Fiscal
Year 2002 balance for the installation of guardrail, with a current balance of $103,800.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the Ist & Main
Historic Lighting Project to A&G Electric.
MAK/vjd
Prepared by David Ness, Civil Engineer
cc: Pauline Joyce, Administrative Services
David Ness, Civil Engineer
RESOLUTION NO. 550-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 28th day of August, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the 1st and Main Street Historical Lighting Project.
Whereas, notice of heating on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 7th day of 0ctober ,2002.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 551-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the 1st
and Main Street Historical Lighting Project pursuant to Resolution No.470-02 and
notice to bidders published in a newspaper published in the City of Dubuque,
Iowa on the 6th day of September, 2002.
Whereas, said sealed proposals were opened and read on the 26th day of
September, 2002, and it has been determined that the bid of A&G Electric of
Dubuque, Iowa, in the amount of $115,671.10 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to A&G Electric
and the Manager be and is hereby directed to execute a contract on behalf of the
City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 7th day of October, 2002.
Attest:
Jeanne F. Schneider, CMC, City Clerk
Terrance M. Duggan, Mayor
City of Dubuque
1st & Main Street Historic Lighting Project
CIP # 300-427
September 26, 2002
Item #
3
4
6
7
8
15^
2O
22
28
24
Engineer's Estimate A&G Electric Biechler Electric Westphal & Company
Code Item Unit Quantity Unit Cost Total Cost Unit Cost Total Cost % ove Unit Cost Total Cost % ove~ Unit Cost Total Cost % eve
/unde /under lunde
ELECTRICAL
190t .0106 ...~i'.....~.q .i!.~..d..~.[..~....~..0 ..F~..VC ................................... ~.............~.~. $2.40 $3 2t 6.00 $2 70 $3 6t 8.00 1250~ $3.20 $4 288 00
1901.0202 2" Dire~ional Bore LF 1340 ............... ~';'56"'"'"~'~*,~'5;~'6 ............ ~'565"'"'~7,~66~ ~ '~g ['"'"'""~'~"~"'""~"~'~"56'"'"~'~;~gl I
1901.0300 3 DirectionalBore LF 310 $1200 $3,72000 $16.00 $49600~'"'33.33% I $~'.'~'"'""'~¥~'~"""~'~'~'~[] I"""'""'"~{~'"'"'""~,~"~'"'"'~;~
1902.0100 '~i~"~'~'~"~'~ ............................................. [~'"'"'"'"'~ .................. ~'~'"""""~'~' ~'~'~ ................ ~'~""-'"'~'~'~'~'"'"'~ [ ................ ~'~"""'"'~' ~'~'~'"'"'~]
1902.0200 '~'~i~i"~'~i~"~F~R'R'~ ................................................ ~F'""'"""5566 .................... ~'~'""'"~3 6~6'~'5 ................ ~6'~F'"'""~'{ ~E;6~'"'"~;~;I 1 ................ ~';~6'""'"'"~'~',~'~5~6'""~'~g] I ................ ~'5~Y'"'"'"~';'~"'":~
1902.0300 '~i~¥i~i"~'~iF~'~'R'RW ................................................... EF'"'"""'"~'~5 ..................... ~YBF'"'""~',5~'~'~ .................. ~65~"'"""'~65'~'65"'";;~;~;l l ................. ~6Z~""'""~5,~'~'65'"'~'~7;;;] I ............... ~'5~'"'"'"'~,'~BY~6'"";~E
~90~.0~00 'Ei~Ti~i'~'B'i[~'6'~'R'~ ...................................................... EF-'"'"""~'E~5 ...................... ~6~ ............... ~'"~6~ ................... ~6'&E'"'"'"'~'~,~""'~-'~';/;] [ ................ ~6;'~ ............... ~7~'~F'""5'~'~;);]
1907.0100 '~}~[~{J~"~i~"~ .............. ~""'""""'~'~ .......... ~'~;'~[~'""'~ ...... ~'~'~.......~.~.~.~.....:~;~j i-....~...~........~.~.~;.~.......~.~;] [.....~.~.~r....~;.~.~......;~.~
~9~,0000 '~i~i~'~{r~F~'~"~'~{~'"'"~"'"'"'"'~ ............... ~'~'~'~'"'"'{~'~1 ['"'"'"~'~F~F'"'"'"~',~'~'""~:~4 I""{~'~':~F"'"'~'~,~'~F~'"'"'~F~I l'"'"'"'~;~'~'"'"'"~,'~",'~'"'":~':~;~
~9~0,0200 'R~i~"['Eo~Ff~i~'iiE~ ................................. ~ ............... ~ ................. ~'~F~'"'"'"~ ~'~'~1 ["'-'"~'~"'-""~'~;~'~"'"'~"~q ['"'"'""{~':~'"'"'"'~,~'~'~'F'"'~I ["'"'"{~'~"'"'"'"{~','~',~"""':~;
~902,0000 '~i~i~i~i"~iE~"E~E~i"~i ................................. ~fi ................ ~ .............. ~'~6~'~"'"'""~'6~'~1 ['""~'~;'~5~F'"'""~,~'6~'"'":Z~F;;I ['""~'~5~'~'"""'"~,~'~'~'~"""'~',~;I ['"'~'~'~':~""'""{~,'~'~';~"'"'":~;~'~;
~9~,0000 '~i~i~i'~i~"~E~i~Ei"~"~'E"~'""'~fi ................. ~ ................ ~'~4~'~""'""~'E~'~'~I I'"'"'""~'~'~Y~ ............... ~'"'":~';;;/ I'"'~'~ ~"'"'"'"~'~'~'~'~'"':'~'~;);'/ ['""'""~ ............... {~ ~'"":~'~;~
'F~'~'~'~f
1502.2112 PCCS,dewalk 6", Standard Co or SF ~0 ,400,6oooo/I $4~ $69300 15.5o%1 [ $1185 $177750 .JI $491 $73650 2275%
2000 oooo '7~'~"E~{~i ................................................................................. [~ .................. { ...................... ~5'~ ................. ~'~ 6'~ ............... ~'~ ............................................................ ; ............................................................................ ' ...............................................................................................
' ~ ................ / [..........~......~,.~9 ............... ~.~=9.g......~9:~9.r~ ...~&~gZ,~.........~!A~L~9...t~!,~ ........... ~.~:.~g .............. ~Zg~.......~=~.~>
25 1915.0000 ElectricaIServiceControIPane PCC Base Each .....
Sub Total $32,494.50
Total Bid $~9,405.00
Sub Total $96,9~0.B~ Total $87,841.30
DELETABLE ALTERNATE
1901.0166 2" Schedule 8q F~ ....................................................................
LF 350 ............... ~:~ ..... $840.0~ . ~:.~ .............. ~.~:(~..... 12.50%
1901.0202 2" Directional Bore
LF 350 $11.00 $3 850.0~ $1300 $4~550 O0 8 8%
1902.0200 Electrical Cable #8 XH HW
LF 800 $0.73 $584.00 $0 83 $664 O0 3 70%
1902.0100 Electrical Cable ~10 Grid
LF 350 $0.45 $157 50,
1907.0100 Historical Lighting Asse~i~"~ '~{~ .................. ~'~ ...............
~9~5.0000 '~i~ ~i~'~{r~{ L~ ~ "~'~ ~"~'~' ~{~'"'"'~'~ ...............
190g. O000 Ele ct ri~l..~E~A.~.D~..~anel ...............................................................
Each ...... ~,~00.00 $4,500.00 ....~.~.~...........~.~.......:~:~
$547.80 ~547.80 -726
Total $27,829.80 -14.36"/
Total $1 t 4,869.10 Total $92,488.68
................ ~.:~(~..........~.i.~.~:{~.......A~..~?~ $2.34 $819.00 -2.50%
~'Z~ :~5 512.50 4318~ ............
$0.54 "~'~;'~iY '""~'~}}~¥; ................. ~'~§ ............. ~ '~ ~'"'"':~'~ ~'~'&'' ;;:'
$~:~§ ............. ~;i'(~§ '8'~'"":~'~ ................ ~ ~'~ ............... ~'§ ~i"i~'"'"~ ~ '~'~;};
...... i~T~ ............. i'~'~:'~'" "'~'.~;I I ................. ~'~'~ ............... ~ ~'~'""':~ ~;;:
.... ~, ,375.00 $8 8~:(~(~......¢8,.~¢/! ......... $520 08 $2,600 40 42 ~ .o~.
$4,287.50 $4 287.50 4.72% $4~371 99 $4,371 99 -284%
~;i ~ ~'"'""'"~'~'~'~;'8'i~'"":~;'~;~ ......... §~,~';~'i~ ............. ~'~'.'~'"'":~ ~;s;
Total $38,~88.0# 8.o~% Total $28,787.68 -11.38~