Port of Dbq Utility Ph, III ProMEMORANDUM
September 23, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Port of Dubuque Utility Relocation and Extension Project - Phase III
Sealed bids were received for the Port of Dubuque Utility Relocation and Extension
Project- Phase III. Public Works Director Mike Koch recommends award of the
contract to the Iow bidder, WC Stewart Construction, in the amount of $337,837.45,
which is 9.5% under the engineers estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 23, 2002
TO:Michael C. Van Milligen, City Manager
FROM: Michael A. Koch, Public Works Director
SUBJECT: Port of Dubuque Utility Relocation and Extension Project- Phase III
INTRODUCTION
The enclosed resolution provides for the award of the Port of Dubuque Utility Relocation
and Extension Project- Phase III.
DISCUSSION
Phase III includes the extension of watermain, storm sewer, and conduit from the Bell
and 5th Street intersection north along Bell Street to the Star Brewery. After the
completion of Phase III, the Hotel, Conference Center, and Star Brewery will all have
access to adequate infrastructure. Additional phases may be required as future
development occurs.
Sealed bids were received on the project on September 19, 2002.
Construction of Dubuque, Iowa, submitted the Iow bid of $337,837.45.
9.5% under the engineer's estimate.
WC Stewart
This amount is
A summary of the bids received is as follows:
Contractor Bid % Over (+)/Under (-)
Estimate
WC Stewart Construction $337,837.45 - 9.49%
Drew Cook & Sons 344,134.59 - 7.81%
McDermott Excavating 347,794.83 - 6.82%
Portzen Construction 359,681.63 -3.64%
Tschiggfrie Excavating 370,132.80 -0.84%
Connolly Construction 373,048.25 - 0.06%
Fischer Excavating 414,240.84 +10.98%
RECOMMENDATION
I recommend that the contract be awarded to WC Stewart Construction in the amount of
$337,837.45.
BUDGET IMPACT
The summary of the project cost is as follows:
Budget Bid
Sanitary Sewer Construction 27,711.25 $18,309.01
Contingency 2,771.12 2,771.12
Engineering 4,572.36 4,572.36
Total Sanitary Sewer Cost 35,054.73 $25,652.49
The sanitary sewer cost for Phase I and II ran over its budget by $27,001. The bid for
Phase 111 sanitary sewer is $25,652.49. This leaves this project $52,653 under-funded.
The $103,859 balance left after the construction of the Moore Heights Sanitary Sewer
Project will be used for the additional funding source.
Budget Bid
Watermain Construction 64,883.50 961,526.70
Contingency 6,488.35 6,488.35
Engineering 10,705.78 10,705.78
Total Watermain Cost 82,077.63 $78,720.83
The watermain budget balance after the completion of Phase I and II of the utility
extension projects is $60,822. The required additional funding for Phase III will come
from the General Watermain Construction Fund.
Budget Bid
Storm Sewer Construction $251,288.30 $238,271.09
Contingency 25,128.83 25,128.83
Engineering 41,462.57 41,462.57
Total Storm Sewer Cost $317,879.70 $304,862.49
The storm sewer relocation budget, plus the storm sewer budget for the Pine Street
Storm Sewer is $260,004. The bid for Phase III is $304,862. The $44,858 shortfall will
come from the $60,753 Wallis/Arrewhead Storm Sewer project balance, which after
looking at many possible engineering solutions to the drainage problems on Arrowhead
Drive, a solution was found that did not require the construction of the budgeted storm
sewer. The problem was corrected for just under $3,000.
Budget Bid
Public Utility Construction $ 29,386.50 $ 19,730.65
Contingency 2,938.65 2,938.65
Engineering 4,848.77 4,848.77
Total Public Utility Cost $37,173.92 $27,518.07
The public utilities will be funded from cable franchise fees.
Total Construction Estimate 9373,269.55 9337,837.45
Contingency 37,326.95 37,326.95
Engineering 61,589.48 61,589.48
Total Project Cost $472,185.98 $436,753.88
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the
construction contract to WC Stewart Construction in the amount of $337,837.45.
MAK/vjd
Prepared by Deron Muehring, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Gus Psihoyos, Assistant City Engineer
Bob Green, Water Plant Manager
Mike Brekke, Water Distribution Supervisor
Mike Felderman, Civil Engineer
Bob Schiesl, Civil Engineer
Deron Muehring, Civil Engineer
Jim Kolf, Durrant
RESOLUTION NO. 552-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
VVhereas, on the 28th day of August, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Port of Dubuque Utility Relocation and Extension Project - Phase III.
VVhereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 7th
dayof October ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 553-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Port of Dubuque Utility Relocation and Extension Project - Phase III pursuant to
Resolution No. 473-02 and notice to bidders published in a newspaper published
in the City of Dubuque, Iowa on the 6th day of September, 2002.
Whereas, said sealed proposals were opened and read on the 19th day of
September, 2002, and it has been determined that the bid of WC Stewart
Construction of Dubuque, Iowa, in the amount of $337,837.45 was the lowest bid
for the furnishings of all labor and materials and performing the work as provided
for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to WC Stewart
Construction and the Manager be and is hereby directed to execute a contract on
behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 7th day of October, 2002.
Terrance M. Duggan, Mayor
Attest:
dayof October ,2002.
Jeanne F. Schneider, CMC, City Clerk
NO. DESCRIPTION
WATERMAIN ~
27 Connect to Ex~stlng Watemal~
28 12" DIP CL 52
29 12" Valve w/Box
6" DIp Hydranl Lo~d
1 LS
800 SY
432 LF
540 LF
115 LF
350 Ton
1350 Ten
3890 Ton
275 Ton
LS
LB
31.07 LF
403 LF
214 LF
89 LF
524+69LF
20 LF
930 LF $
1115 LF $
2790 LF $
2 EA $
CITY OF DUBUQUE, IOWA
PORT OF DUBUQUE
U TILIT~' EXTENSION PROJECT - PHASE III
19, September 2002
Engineer's Estimate
UNIT TOTAL
PRICE PRICE
3.00 $ 2,400.00
15.00 $ 6,480.00
10.00 $ 5,400.00
20.00 $ 2,300.00
9,75 $ 3,412,50
10.00 $ 13,500.00
8.50 $ 33,065.00
14,000.00 14+000.00
16,000.00 16.00D.00
4,775.00 4,775.00
Sub Total
TOTAL BiP~
W.C. Stewart
UNIT TOTAL
12,000,00
7.000.00
715.00
188.10
210.00
31.6'7
1,027.40
25.65
405.90
1,063.50
2.65
100.00
200,00
12.000,00
7,000.00
5,844.27
420,00
37,212.25
692.55
4,334.00
4,83§.90
Drew Cook & Sons
% Over i UNIT TOTAL % over
$ 980.00 -4,00%i $ 780.00 780.00 -22.00%i $
-2,90%! $ 10.00 13,500.00 0.00% II $
$ 385.00 -14.44%I $ 250,00 $ 250.00 -44.44%i $ 275.00
.......... '27.87%i, ~ '31.25%i
-3,15%i $ 178.81 72,060,43 -8 30%11 $ 19500
.35.46%15 2~0.00 500.00 .23.08.1= 20000
McOermo[~ Excavating
UNIT TOTAL
PRICE PRICE
205,50
$ 275,00
$ 591.00
$ 314,00
$ 347,794.83
80.00%
00.00%l
-20,00%!
-10.00%:I
12.82%:
-$o.oo%{
-38.40%i
-24.00%!
26.67%i
3.25
250.00
750.00
3.00
3.00
2.47
450.00
-22.22%! $ 33.48
-1a.40%i
$ 900.00 0,00%! $ 346.00
$ 4,278.00 22.67%1 $ 2,50
. ConnollyConstructionlnc.
% Over I UNIT TOTAL
Fischer Excavating
% over ! UNIT TOTAL % Over
I Under (-)I PRICE PR[CE /Under(-)
1,500,0050.00%i $ 960.00
1,600 O0-33.33%~ $ 2.00
-13.64%i $ 10.85
580,5o -2.27%! $ 21.74
.......... 2.00%i
980.00
1,600.00
3,024.00
4,050.00
1,624.95
3.535.00
15,592.50
33,065.00
29,80225
37.53525
6.944.00
2.471.98
74,816.95
-4,00%
-33.33%
-53.33%
-25.00%
-29.35%
3.59%
15.50%
0.00%
-5.88%
112.87%
134,60%
268.40%
285.78%
-9.06%
23.81%
-4.79%
96.94%
2.15%
0.73%
-11.,48%
7,14%
22.40%
050,00 -80.21%
33252.50 -5.67%
3,522.00 6.73%
51.769.28 I -11.70%