Gateways Landscaping TEA GrantMEMORANDUM
September 23, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:TEA-21 Grant Application for Landscaping Gateways
The Downtown Circulation Study identified several gateways that could be landscaped
to enhance the appearance of the City. The top three gateways, as identified by the
City Council, are Dodge and Locust, the gateway to the Port of Dubuque at 5th Street,
and the gateway at 9th and 11th Streets adjacent to Highway 61/151.
Planning Services Manager Laura Carstens recommends approval of a TEA-21 grant
application and resolution for design, engineering and construction costs for
landscaping three gateways to the downtown as identified in the Downtown Circulation
Study.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
MEMORANDUM
September 20, 2002
To:Michael C. Van Milligen, City Manager
From:Laura Carstens, Planning Services Manager
Subject:TEA-21 Grant Application for Landscaping Gateways
INTRODUCTION
This memorandum presents for City Council consideration and approval, a TEA-21
grant application and resolution for design, engineering and construction costs for
landscaping three gateways to the downtown as identified in the Downtown Circulation
Study.
DISCUSSION
Part of the Downtown Circulation Study identified several gateways that could be
landscaped to enhance the appearance of the city. Well-landscaped gateways will
convey to visitors the pride Dubuque residents have in their community - a message
that will have a lasting impression.
The TEA-21 grant application would be for the top three gateways as identified by the
City Council. The gateway at Dodge and Locust, the gateway to the Port of Dubuque at
5th Street, and gateway at 9th and 11th Streets adjacent to Highway 61/151.
The TEA-21 funds are distributed by the Iowa Department of Transportation on a
competitive basis through a Statewide Transportation Enhancement Program. The
estimated cost for design, engineering and landscaping for these three gateways is
$314,000. Of this, $170,100 is budgeted to come from TEA-21 funds with a local match
of $143,900 to come from the General Fund.
RECOMMENDATION
I recommend that the City Council adopt the attached resolution approving the submittal
of this project to the Iowa Department of Transportation for Statewide Transportation
Enhancement Funds and the use of budgeted CIP funds as a source of the local match
if the project is funded by the IDOT.
LC/mkr
Attachments
cc: Pauline Joyce, Administrative Services Manager
Prepared by: Laura Camtens. City Planner Address: City Hall. 50 W. 13th St Telephone: 589-4210
RESOLUTION NO. 529-02
RESOLUTION APROVING THE SUBMITTAL OF AN APPLICIATION FOR STATEWIDE
TRANSPORTATION ENHANCEMENT FUNDING TO THE IOWA DEPARTMENT OF
TRANSPORTATION FOR THE DUBUQUE GATEWAYS PROJECT.
Whereas, the Iowa Department of Transportation has announced the availability of
Statewide Transportation Enhancement Funds; and
Whereas, landscaping and scenic beautification are eligible activities for enhancement
funding; and
WhereaS, design, engineering and construction costs are eligible for enhancement
funding; and
Whereas, the City has a Downtown Circulation Study that identified important gateways
to the community.
NOW THEREFORE, BE IT RESOLVED BY THE CI'P( COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Mayor is authorized to sign and submit this application to the
Iowa Department of Transportation for Statewide Transportation Enhancement Funds for the
Dubuque Gateways Project.
Section 2. That the City Council authorizes the City Manager to utilize budgeted
Capital Improvement Program funds to provide the match required by this program.
Section 3. That in the event said application is approved, the City Council hereby
provides its written assurance that the completed project will be adequately maintained for its
intended public use for a minimum of twenty (20) years following the project.
Section 4. That the City of Dubuque agrees to abide by all local, state and federal
requirements applicable to the proposed projects.
Passed, approved and adopted this 7th day of October 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
IoW~ De~t Of Tr~n
REQUEST FOR STATEWIDE TRANSPORTATION ENHANCEMENT FUNDS
General Information
ApplicantAgency: Citp of Dubuque
Contact (Name & T'~e):
Complete Mailing Address:
Dubuque
Laura Carstens~ Planninq Services Man&qer
City Hall - 50 W. 13th St.
iA¸
52001 563-589-4210
City State Zip Daytime Pho.e
If more than one agency or organization is involved in this project, please state the name, contact person,
mailing addtess, and telephone number of the second agency. (A~ach an add~ional page iF more than two
agencies a~e involved.)
Agency:
Contact (Name & 'F~e):
Complete Mailing Address:
State Zip Da)time Phone
Pmject~e: DubUque Gatewag~
Project Description: (including length if applicable): T5~s? project"
and o~er ~cen£c ]Sea~t~£cat£~n at t~ee p~ent gate~a~ ~'nto IoVa
the ti'fy of DugDuque.
If this project includes land acquisition, how many acres?
Project Category - Check all boxes that apply and indicate the project grouping (1, 2 or 3) you wish your
in.
O Trails a~d Bicycle
E] Fa~3it~es for Pedest~isns and Bk=yciss
[3 pmsewafio~ of Abandoned Raillm~ Corridors
D Safety and ~ Activ';tles fo~ Pedestrians
Sce~c aad Haturai Resourcas G~wping
Scenic Highway Programs Including T~ ~d
Wel~
~~Ea~ ~t~
I~~~1
Historic and Archaeological Grouping
r-I Hlst~ic Highway Programs, ~Ju~ng Touris~
Welcome Centers
~3 Historic Prese~ation
r3 in and Operation of Hts~4'ic
T~ I~itdings, StrL~uras, (~- F~
r'l Archaeological Planning and Research
[3 Establishment of Transportafio~ Museums
2 Projec~ Group you wish your projec~ scored in
-1-
Project Costs (An itemized breakdown must be included on an aEached sheet):
Estimated land cost
Estimated engineering cost
Estimated construction cost
Other Costs
Estimated Total Cost
Enhancement Fund Request
Applicant Match (30~ minimum)
0
25,000
$289~000
o
$$74.000
$Z70,~00
$Z43,900
Match Source Amount Assured or
citE of Dubuque $143,900 Assured
Are any state funds involved in this project? FI Yes [] No
If yes, please explain the source and conditions
Are any other federal funds involved in this project?. D Yes ~ No
If yes, please explain the source and conditions
Estimated Project Development Schedule:
Oe.~n (start and completion date)
Land Acquisition (start and comple~on date)
Construc~on (stert and completion date)
Has any part of this project been started? I-I yee I~No
If yes, explain
WiJl this project be open to the public?
Do you intend a charge a fee to users?
If yes, how much? $
What will it be used ~
~[] Yes [] No
[] Yes [] No
Documentation and Narrative Information
The following docements and narraffvea must be attached to this application. In the upper right-hand comer of
each docurmmt or narrative write the corresponding letter shown below.
r-'l A. A NARRATIVE assessing existing conditions, ouffining the concept of the proposed project, and
providing adequate project ju~on. Transpodalinn enhancements must have a direct relationship
to the intennodal tran~ system, either as it exists or as it is planned. Assess y~ur project in
regard to the b~fl3ortat[on system raiative to its functional raiafionship, proximity, or impact to an
e~sttng or planned b'ansp~[ai~n fasliity. Assess the value of this project ~om a statawide perspective
and how it wilt be a funclional add, ion to the transpo~=~'.~n system and the state as a whale ~f no
[~ B. A MAP iden'dfying the incafion of the project
[] C. A SKETCH-PLAN of the project, including cross-section for bicycle or pedestrian facilities.
[] D. An ITEMIZED BREAKDOWN of the total project costs.
[] E. A TIME SCHEDULE for the total project development. Funding for projects which fail to make
satis~ctory progress may be reacheduled or removed from the program by the Iowa Department of
Transportation.
[] F. An OFFICIAL ENDORSEMENT Of the proposal from the authority to be responsible for the
maintenance and operation. The authority must provide written assurance that it will adequately
maintain the completed project for its intended public use for a minimum of 20 years folic~ving project
COtTtptatlort.
[] G. A NARRATIVE discussing the public input process that was followed and the extent to whioh adjacent
property owners and others have been informed of the proposed project and an assessment of their
acceptance.
The award of statewide Transportatk~ Enhancement (TE) funds; any subsequent funding of letUng of
contracts for design, constru~lon, reconsb~ctlon, improvement, or maintenance; or the furnishing of rnaterials
shall not involve direct or indirect interest, prohibited by Iowa Code Sections 314.2, 362.5 or 331.342, of any
state, county, or city official, elective or appointive. Any award of funding or any letting of a contract in violation
of the foregoing provisions shall invalidate the award of funding and authorize a complete recovery of any
funds previeusiy diapumed.
Certification
To the best of my knowledge and belief, all infon'nalJon inctudsd in this application is true and accurate,
including the commitment Of all physk~ and financial resoumes. This application has been duly authorized by
the participating local authority. I understand the affached OFFICIAL ENDORSEMENT(S) binds the
pa~cipatlng local governments to assume responsibility for adequate maintenance of any new or improved
facilffias.
I understand that, although this information is sufficient to secure a commitment of funds, executed contract
beiween the applicant and the Dapertment is required prior to the authorization of funds.
Representing the CitF of Dubuque. Iowa
Terrance M. D~ggan, Ma~or
TO FY 99
$268,850
$268,850
$268,850
$268,850
A. EXPENDITURE ITEMS
Design and Engineering
Land and R.O.W.
Construction
Other
TOTAL
B. PROJECT FINANCING
General Fund
ISTEA
TOTAL
C. IMPACT - OPERATIONS
Operating Cost
$ 25,000
836,150
$861,150
$371,150
490.000
$861,150
2000-0I 2002-03
$19,822
$19,822
$19,822
$19,822
PROJECT DESCRIPTION
This project provides for design and landscaping three gateways as outlined in the Downtown Circulation Study.
JUSTIFICATION
Part of the Downtown Circulation Study identified several gateway areas that could be landscaped to enhance the appearance of the City. Well
landscaped gateways will convey to visitors the pride Dubuque residents have in their community, a message that will have a lasting impression.
The five gateways identified in the study, in priority order as established by the City Council are: 1) Eastern (at Dodge/Locust and Highway
61/151); 2) Waterfront (on 5th Street from Highway 61/151 to downtown); 3) 11th Street (from Highway 61/151 to downtown); 4) Northern (at
Bluff/Locust and 15th Street; and 5) Western (at 8th/gth Streets and Hill/University intersection.)
During Fiscal Year 1999 the final design and bid document will be completed to allow for construction to begin immediately in Fiscal Year 2000.
This design and construction will include the top three priority areas as established by the City Council,
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Land Use and Urban Design Element: Goal 5.1; Transportation Element: Goal 2.5; and
Recreation Element: Goals 1,1 and 7.2.