Snow and Ice Control Budget Update FY 2009THE CITY OF Dubuque
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DUB E "~'~'~~~
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2009 Snow and Ice Control Budget
DATE: February 11, 2009
The Fiscal Year 2009 snow and ice control budget was $1,120,782. As of today, the
entire budget has been spent, plus an additional $135,368. With the likelihood of
additional snow over the next few months, it is necessary to identify additional funding
sources for snow and ice control.
Public Works Director Don Vogt and Budget Director Jennifer Larson have identified the
following projects that could be canceled:
Deicer Equipment Purchase $ 53,000
Street Sweeper Replacement $165,000
Fire Headquarters Roof Replacement 241 681
Total $459,681
Additionally, savings in the following projects have been identified:
Asphalt Paver Purchase Savings $ 47,959
Replacement of Truck #4004 Savings $ 8,141
Floodwall Levee Slope Repair 80 000
Estimated Savings
Total $136,100
These cancelations, along with the identified savings, will cover the deficit, and
additional snow and ice control for the remainder of the winter.
Budget Director Jennifer Larson recommends that the above projects be canceled and
rebudgeted in Fiscal Year 2011, and project savings be use to fund the snow and ice
control budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jennifer Larson, Budget Director
Don Vogt, Public Works Director
THE CITY OF Dubuque
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DUB E A'~~
i -
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Don Vogt, Public Works Director ~v
SUBJECT: Snow and Ice Control Budget Update
DATE: February 4, 2009
INTRODUCTION
The purpose of this memorandum is to provide information regarding the current state
of the Public Works Department's snow and ice control budget (25054420).
BACKGROUND
Even with the lack of precipitation over the last two and a half weeks, this winter's to-
date snowfall is still ahead of last winter's - 44.6" versus 07'-08's 43.5". Last winter's
February, when it snowed almost every day and piled over thirty additional inches of
snow on the ground, made the winter of '07-'08 arecord-breaker in more ways than
one.
DISCUSSION
As of today, we have purchased 7,042 tons of road deicer salt this winter. While we
haven't used any deicer on the streets since my January 20th report, we did take the
opportunity to purchase 1,000 tons to fill the deicer storage building at the Municipal
Services Center. Since our contract with Cargill reserved 12,500 tons on behalf of the
City of Dubuque, we still have adequate supplies held in reserve for us -especially now
that we have weathered what are historically winter's two coldest months. Of the
$1,120,782 budgeted for our department's snow and ice control activity, $1,226,468
have been expended and another $24,126 have been encumbered. Given that
Dubuque's average seasonal snowfall has already been exceeded, and the extensive
snow removal operations by private contractors and City crews that were necessary in
December and the first half of January, my earlier prediction that the entire snow and
ice control budget would be expended by the end of January has unfortunately proven
accurate.
To address the current deficit of ($129,813), I propose that the following monies in the
Public Works Department's FY09 operating and capital project budgets be considered
for use:
EXPENSE CODE DESCRIPTION ~_ NOTES
3501941-73410 Asphalt Paver 47,959 Purchase surplus
2502039-71314 Truck #4004 8,141 "
2501616-73410 Deicer Equipment 53,000 Not purchased yet
2501209-71321 Street Sweeper 165,000 "
$274,100
ACTION STEP
This is for your information.
CC: Jenny Larson, Budget Director
THE CTTY OF Dubuque
AN~An~rica l~ty
DUB
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Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manag~e~r~
FROM: Jennifer Larson, Budget Director oG~ ~/
SUBJECT: FY 2009 Snow and Ice Control Budget
DATE: February 11, 2009
INTRODUCTION
The purpose of this memorandum is to provide information on the balance of the Fiscal
Year 2009 snow and ice control budget and to propose funding options.
DISCUSSION
The Fiscal Year 2009 budget included $1,120,782 for snow and ice control. As of today,
the entire budget has been spent plus an additional $135,368. With the likelihood of
additional snow over the next few months, it is necessary to identify additional funding
sources for snow and ice control.
Looking at the past three winters for the months of February through April, the cost of
snow and ice control for those months was $1,097,000 in FY 2008, $684,000 in FY
2007, and $313,000 in FY 2006. Given this historical data, it is reasonable to expect an
additional $367,000 of snow and ice control expenditures for the remainder of FY 2009.
An estimated total of $502,368 is needed to cover both the deficit and additional snow
and ice control for the remainder of the winter.
Public Works Director Don Vogt has identified department savings as well as the
cancelation of two large equipment purchases in FY 2009 to cover the current deficit of
$135,368 in the snow and ice control budget. The canceled equipment purchases will
need to be rebudgeted during FY 2010 if funding is available or in FY 2011. If a surplus
remains in the overall FY 2009 budget, the deicer equipment and the street sweeper
could still be purchased. These identified items are as follows:
Asphalt Paver Purchase Savings $ 47,959
Replacement of Truck #4004 Savings $ 8,141
Cancel Deicer Equipment Purchase $ 53,000
Cancel Street Sweeper Replacement 165 000
Total $274,100
The following project savings and cancellations are proposed to cover the remaining
amount estimated for snow and ice control:
Cancel Fire Headquarters Roof Replacement $241,681
Floodwall Levee Slope Repair Est. Savings 80 000
Total $321,681
*This is a net savings after the $1,500 contract cancellation charge.
ACTION STEP
I respectfully request that the above projects be canceled and rebudgeted in Fiscal Year
2011 and project savings be used to fund the snow and ice control budget.
JML
cc: Cindy Steinhauser, Assistant City Manager
Barry Lindahl, City Attorney
Don Vogt, Public Works Director
Dan Brown, Fire Chief