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Old US Hwy 20 Watermain Ph IIMEMORANDUM October 15, 2002 TO:The Honorable Mayor and City Council Members FROM:Michael C. Van Milligen, City Manager SUBJECT:Old U.S. Highway 20 Watermain Extension Phase II Project Sealed bids were received for the Old U.S. Highway 20 Watermain Extension Phase tl Project. Water Department Manager Bob Green recommends award of the contract to the Iow bidder, Drew Cook & Sons, in the amount of $77,603.50, which is 25.02% under the Engineer's estimate. I concur with the recommendation and respectfully request Mayor and City Council approval. ____________________ Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Bob Green, Water Department Manager CITY OF DUBUQUE, IOWA October 11, 2002 TO: Michael C. Van Milligen, City Manager FROM: Bob Green, Water Department Manager SUBJECT: Old U. S. Highway 20 Watermain Extension Phase II Project INTRODUCTION: The purpose of this memorandum is to recommend that the City Council approve the attached resolutions adopting the plans and specifications and awarding the contract for the watermain project at the intersection of Old U. S. Highway 20 and Radford Road. DISCUSSION: This project provides for approximately 1,700 feet of 12-inch ductile iron water pipe with accessories to be installed on Old U. S. Highway 20 starting at Radford Road. This project is part of an effort to supply water service to residence in this area and to provide a second watermain feed line to the Industrial Park West and the County Care Facility. Eight bids were received from contractors for this project. The bids were as follows: Company Bid 1. Drew Cook & Sons Dubuque, Iowa $ 77,603.50 2. McClain Excavating Peosta, Iowa $ 79,903.40 3. ^nstoetter Construction Farley, Iowa $ 84,700.50 4. Portzen Construction Dubuque, Iowa $ 90,660.00 5. Connolly Construction Peosta, Iowa $ 92,617.25 6. Tschiggfrie Excavating Dubuque, Iowa $ 99,529.00 7. W. C. Stewart Construction Dubuque, Iowa $104,759.10 8. Brockenstedt Excavating Iowa City, Iowa $143,120.00 The monies for this project will come from the Capital Improvement Project Fund. The Engineer's estimate for this project was $103,495.00. The Iow bid is 25.02% under the Engineer's estimate and within our proposed budgeted amount of $110,000.00. ACTION REQUESTED: I recommend that the City Council approve the attached resolutions adopting the plans and specifications and awarding the contract to Drew Cook & Sons of Dubuque, Iowa in the amount of $77,603.50. Attachment cc: Bill Baum, Community/Economic Development Manager Mike Koch, City Engineer Pauline Joyce, Administrative Services Manager Mike Brekke, Water Distribution File Preparer: Robert M Green, Water Depa~Tnent Manager 1902 Hawthorne Street 589-4291 RESOLUTION NO. 580-02 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 16th day of September, 2002 plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the installation of approximately 1,700 feet of 12-inch ductile iron water main with accessories on Old U. S. Highway 20. Whereas, notice of hearing on the plans, specifications, form of contract and estimated cost was published as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, approved and adopted this 21st day of October, 2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Prepare~. Robert M. Green, Water Department Manager 1902 Hawthome Street 589-4291 581 RESOLUTION NO. 581-02 AWARDING CONTRACT TO DREW COOK & SONS FOR THE CONSTRUCTION OF APPROXIMATELY 1,700 FEET OF 12" DUCTILE IRON WATERMAIN WITH ACCESSORIES ALONG THE NORTH SIDE OF OLD U. S. HIGHWAY 20 STARTING AT THE INTERSECTION OF RADFORD ROAD AND OLD HIGHWAY 20 CONTINUING TO THE WEST. Whereas, the Old Highway 20 Watermain Extension Phase II has been budgeted; and Whereas, Drew Cook & Sons of Dubuque, Iowa has submitted to the City an agreement to conduct construction services of this improvement in the amount of $77,603.50 dollars; and Whereas, funds have been legally appropriated for this expenditure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the City Manager is authorized to execute the agreement for construction services with Drew Cook & Sons of Dubuque, Iowa for the construction of approximately 1,700 feet of 12 inch ductile iron watermain and accessories on Old Highway 20 in the amount of $77,603.50. Passed, adopted, and approved this 21st day of October, 2002. Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk 1 October 10, 2002 Robert Green, Manager City of Dubuque Water Department Eagle Point Water Plant 1902 Hawthorne Street Dubuque, tA 52001-1416 Re: City of Dubuque Water Department Old Highway Road Water Main Extension Phase 2 - 2002 Award Recommendation IIW Project No. 00216-10 Dear Bob: In accordance with city instructions, bids for the Old Highway Road Water Main Extension Plmse 2 - 2002 project were opened and read at 10:00 a.m. on Oetober 9, 2002. Eight (8) bids were received for tttis project. A tabulation of the bids received is enclosed. The low bid was submitted by Drew Cook & Sons Excavating Co., Inc., 10832 Timber Ridge, Dubuque, Iowa 52001 in the mount of $77,603.50. Drew Cook & Sons b~as the experience, Workforee and equipment to properly complete this project. Therefore, we recommend award of the Old Highway Road Water Main Extension Phase 2 - 2002 project to Drew Cook & Sons Excavating Co., Inc. in the amount of $77,603.50. IIAV's estimate for the original water main project was $82,670.00. The City Engineering D/vision requested the addition of conduits for future fiber optic cables. The conduits were added m the project via an addendum. The estimate provided by the Engineering Division was approximately $20,825.00. Thus the total project estimate was $103,495.00. The low bid of $77,603.50 is $25,891.50 or 25.02% below the estimated cost. Sincerely, llW ENGINEERS AND SURVEYORS, P.C. Gary Sejkora, P.E. Eric: Bid Tabulation Copy: Drew Cook & Sor;.s Jeanne Schneider, City Clerk I IW E n gine e.r s & Surveyors, P.C, tNTEGRh~'. EXP£RTI$~. SOLUTIONS. ~~88~888888 ~o~o ~ ~ 8 m 0 MEMORANDUM September 10, 2002 TO:The Honorable Mayor and City Council Members FROM:Michael C. Van Milligen, City Manager SUBJECT:Old U.S. Highway 20 Water Main Extension Phase II Project This project provides for the installation of watermain along the north side of Old U.S. Highway 20 starting at the intersection of Radford Road and proceeding west on Old Highway 20. This is Phase II of a multi-phase project to supply water to the residents in this area and will eventually provide a second watermain feed line to the Dubuque County Fairgrounds and the Westside Industrial Park. Water Department Manager Bob Green recommends initiation of the bidding process for the Old U.S. Highway 20 Water Main Extension Phase II Project, and further recommends that a public hearing be set for October 21,2002. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Bob Green, Water Department Manager CITY OF DUBUQUE, IOWA MEMORANDUM September 3, 2002 TO: Michael C. VanMilligen, City Manager FROM: Bob Green, Water Department Manager SUBJECT: Old U. S. Highway 20 Water Main Extension Phase II Project INTRODUCTION: The purpose of this memorandum is to inform you that the plans and specifications have been completed and received from I.I.W. Engineers and Surveyors, P.C., of Dubuque, Iowa for the installation of approximately 1,700 feet of 12 inch ductile iron water main on Old U. S. Highway 20 West. DISCUSSION: This project provides for the installation of approximately 1,700 feet of 12" ductile iron watermain along the north side of Old U. S. Highway 20 starting at the intersection of Radford Road and proceeding west on Old Highway 20. This is Phase II of a multi phase project to supply water to the residents in this area and will eventually provide a second watermain feed line to the Dubuque County Fairgrounds and the Westside Industrial Park. The monies budgeted for the installation services for this watermain project are from the FY '03 Budget and is in the Engineer's estimated amount of $82,670.dollars. The schedule for the project is as follows: Advertisement of Bids Friday, Sept. 20, 2002 Notice of Hearing on Plans and Specifications Friday, Oct. 11, 2002 Receipts of Bids Wed., Oct. 9, 2002 Public Hearing Monday, Oct. 21, 2002 Award of Contract Monday, Oct; 21, 2002 Completion 90 days from date of signed contract ACTION REQUESTED: Water Department Staff and I are recommending with your approval that the City Council establish date for the public hearing and authorize the City Clerk to advertise for proposals. Enclosures cc: Pauline Joyce, Administrative Services Manager Barry Lindahl, Corporation Counsel Bill Baum, Community Economic Development Manager Mike Brekke, Water Distribution Supervisor File Preparer: Robert M. Green, Water Department Manager 1902 Hawthorne 589-4291 RESOLUTION NO. -02 PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS Whereas, the proposed plans, specifications and form of contract for the installation of approximately 1,700 feet of 12-inch ductile iron watermain on Old U. S. Highway 20 in the estimated amount of $82,870 dollars have been prepared by I.l.W. Engineering and Surveyors, P.C. of Dubuque, Iowa. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The proposed plans, specifications and form of Contract are approved and ordered filed in the office of the City Clerk for public inspection. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Preparer: Robert M. Green, Water Department Manager 1902 Hawthome Street 589-4291 RESOLUTION NO. -02 ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the installation of approximately 1,700 feet of 12-inch ductile iron water main with accessories on Old U. S. Highway 20 is hereby ordered to be advertised for bids for construction. Section 2. That the amount of the security to accompany each bid shall be in amount which shall conform to the provisions of the notice to bidders hereby approved as part of the plans and specifications heretofore adopted. Section 3; That the City Clerk is hereby directed to advertise for bids for the construction of the improvement herein provided to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than twenty days prior to the receipt of said bids at 10:00 a.m. on the 9th day of October, 2002. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 21st day of October, 2002. Passed, approved and adopted this day of ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk i September 9, 2002 City of Dubuque-Water Division c/o Robert Green, Water Division Manager 1902 Hawthorne Dubuque, IA 52001 Re:City of Dubuque- Water Division Old Highway Road Water Main Extension- 2002 Engineer's Estimate IIW Project No: 00216-10 Dear Bob: Based on the final design for the Old Highway Road Water Main Extension- 2002 project, we have prepared an estimate of costs for the project. The estimated cost is $82,670.00, which includes a 10Fa contingency. If you have any questions, please give us a call. Sincerely, IIW ENGENEERS & SURVEYORS, P.C. Jim Bousley, EI Project Manager llW Engineers & Surveyors, P.C. INTfGRITY. EXP£RTtSE, 50L UTtONS.