Ice Harbor Ret Basin Pump ProjMEMORANDUM
October 15, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Ice Harbor Retention Basin Pump Improvement Project
Sealed bids were received for the Ice Harbor Retention Basin Pump Improvement
Project. Operations & Maintenance Manager Don Vogt recommends award of the
contract to the Iow bidder, M-Z Construction, in the base bid amount of $174,550, which
is 19.55% over the engineer's estimate. The additional monies needed to complete this
project ($74,841) will be funded from the FY03 FIoodwalI-Post Flood Repair budget
($20,000) and the FY03 Wall Railing and Wall-Top Fencing budget ($54,841.00).
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Don Vogt, Operations & Maintenance Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
October 15, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Don Vogt, Operations & Maintenance Manager
SUBJECT:Ice Harbor Retention Basin Pump Improvement Project
INTRODUCTION
The enclosed resolutions provide for the final adoption of plans and
specifications and the award of a construction contract for the Ice Harbor
Retention Basin Pump Improvement Project.
DISCUSSION
The project is intended to improve the pumping capacities of the Ice Harbor
Retention Basin. Specifically, this project provides for the replacement of the two
existing 25HP, 3100 gallon per minute pumps with two 75HP, 8000 gallon per
minute pumps. The plans and specifications for the project requested one base
bid and one supplementary unit price for the daily operation of standby, portable,
8,000 gpm flood control pumps. A tabulation of the five sets of bids received
accompanies this memorandum, as does a letter of bid award recommendation
from our project engineering firm, IIW Engineers and Survey P.C. IIW has
recommended contract award to the contractor submitting the lowest bid.
RECOMMENDATION
I recommend that the contract be awarded to M-Z Construction of Linden,
Wisconsin for the base bid of $174,550.00, which is 19.55% over the engineer's
estimate.
BUDGET IMPACT
A summary of the project is as follows:
Construction Contract
Contingency
Engineering
TOTAL CONSTRUCTION
ESTIMATE
$146,000.00
14,600.00
16,650.00
$177.250.00
BIDS
$174,550.00
17,455.00
16,650.00
$208,655.00
This project will be funded with monies budgeted specifically for it in our
department's FY2002 ($75,910.00) and FY2003 ($57,904.00) capital
improvement budgets. Additional monies needed to complete this project
($74,841.00) will be funded from our department's FY2003 FloodwalI-Post Flood
Repair capital improvement project budget ($20,000.00) and our FY2003 Wall,
Railing and Wall-Top Fencing capital improvement project budget ($54,841.00).
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions providing for the
final adoption of plans and specifications and the award of the construction
contract.
ATTACHMENTS
CITY OF DUBUQUE, IOWA
ICE HARBOR
PUMP REPLACEMENT PROJECT 2002
BID TABULATION
OCTOBER 9, 2002
ENGINEER'S MIDWEST PORTZEN TAYLOR TSCHIGGFRIE
ESTIMATE LOW BIDDER M-Z CONST. PIPELINE CONST. CONST, EXC.
%
TOTAL BELOW/ABOVE TOTAL TOTAL TOTAL TOTAL TOTAL
NO, DESCRIPTION QUANTITY PRICE ENG. EST. PRICE PRICE PRICE PRICE PRICE
BASE BID
I Remove and replace e~Jetlng pumps Lump Sum $76,000.00 26.32% $96,000.00 $84,766.00 $g4,633.00 $78,8t1.00 $101,350,00
2 Remove and replace pump control system, Lump Sum $25,000.00 -88.00% $3,000,00 $38,800.00 $22,192,00 $23,000.00 $24,000.00
wiring & starlets
3 Construct pump discharge piping and anchoring system Lump Sum St 3,000.00 115.38% $28,000.00 $44,000.00 $59,240.00 $61,000.00 $53,450.00
4 Mpaify fence and access ladder Lump Sum $1,600.00 12.50% $1,800.00 $1,300.00 $2,519,00 $5,000,00 $2,200.00
5 install new power supply Lump Sum $7,600,00 2{)4.74% $30,000.00 $8,000.00 $9,460.60 $9,000.00 $13,800.00
6 Furnish and install new lower lever and upper Lump Sum $5,400.00 -62.96% $2,000.00 $17,000.00 $11,484.00 $25,000,00 $37,750.00
level cover plates
7 Sand blasting and painting Lump Sum $4,400.00 -31.82% $3,000.00 $4,000,00 $8,865.00 $10,000.00 $000.00
8 Clean-up Lump Sum $1,100.00 -31.82% $760.00 $500.00 $800.00 $5,000,00 $6,400.00
9 Furnish and operete standby flood pumps Lump Sum $11,800.00 -15.97% $10,000.00 $18,000.00 $12,353,06 $20,060.00 $23,400.00
(total capacity 6,000 gpm)
TOTAL OF BASE BID $146,000.00 $t74,560.00 $213,566.00 $217,946.00 $239,81t.00 $263,280.00
% above engineer's estimate t9.59% 46.28% 49.28% 64.25% 80.30%
ALTERNATE NO. t
Daily operation of portable pumps Per Day No Bid $290.00 $1,260.o0 $1,000.00 $070.00
RESOLUTION NO. 582-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 16th day of September 2002, plans, specifications, form
of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Ice Harbor Retention Basin Pump Improvement Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 21st day of October, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider City Clerk
RESOLUTION NO. 583-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the Ice
Harbor Retention Basin Pump Improvement Project pursuant to Resolution No.
-02 and notice of bidders published in a newspaper published in the City of
Dubuque, Iowa on the 20th day of September 2002.
Whereas, said sealed proposals were opened and reed on the 9th day of
October, 2002 and it has been determined that the bid of M-Z Construction of
Linden, Wisconsin in the amount of $174,550.00 was the lowest bid for providing
all labor and materials and performing the work as provided for the plans and
specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to M-Z
Construction and the City Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 21st day of October, 2002.
Terrance M. Duggan,
Mayor
Attest:
Jeanne F. Schneider City Clerk
October 11, 2002
John Klostcrmarm
Operations and Maintenance Department
City of Dubuque
925 Kerper Boulevard
Dubuque, IA 52001-2338
Re: City of Dubuque
Ice Harbor Pump Replacement Project 2002
Award Recommendation
~ Project No, 01184-01
Dear John:
In accordance with city instructions, bids for the Ice Harbor Pump Replacement Project
2002 were opened and read at 2:00 p.m. on October 9, 2002. Five (5) bids were received
for this project. A tabulation of the bids received is enclosed.
The low bid was submitted by M-Z Construction, 1717 County Road J, Linden, Wisconsin
53553 in the amount of $174,550.00. We have checked w/th engineering firms that are
familiar with M-Z Constmction's work, and it appears that M-Z Construction has the
experience, workforce and equipment to properly complete this project. Therefore, we
recommend award of Ice Harbor Pump Replacement Project 2002 to M-Z Construction in
the amount of $174,550.00.
The engineer's estimate for this project was $146,000.00. The Iow bid of $174,550.00 is
$28,550.00 or 19.55% above the engineer's estimate.
Sincerely,
~ ~N/~ ;ERRAND SURVEYORS, P.C.
Eric: Bid Tabulation
Copy: M-Z Consh'uction
Jeanne Schneider, City Clerk
Dennis E Waugh, PE/SE
Char]es A. Cate. PE
Gary D. Sejkora. PE
Miclmel A. Jansen. PE/SE
Ronald A. Balmer. PE/SE*
John M Tranmer, PLS
Timothy J. Tranel. PE
John F. Wandsnider. PE
Juiie R Neebel. PE
James P. Kaune. PE
Thomas J. Oster. PLS
Jason E. Miller. PE
Wray A. Cbilders, PLS
Civil Engineering
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IIW Engineers & Surveyors, P.C.
Dubuque, IA Guttenberg, iA Hazel Green, WI
INTEGRITY. EXPERTISE. SOL UTIONS.
4155PennsylvaniaAvenue
Dubuque, Iowa 52002-2628
563.556.2464
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