2 17 09 Budget Presentation Information ServicesInformation Services
Department
FY 2010 Budget Presentation
February 17, 2009
Accomplishments
Multi-function printer –copier –scanner –fax
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project
Increased Document Handling Efficiencies
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Cost Savings
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Anticipated savings of $120,000/year
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Projected Savings of $140,000/year
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Overall reduction in the printed output with more
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emphasis on scanning and digital output
Energy Savings
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Accomplishments
New Website and Citizen Support Center
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Provide an updated look and feel;
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Easy to use and secure method for on-line bill payment;
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Increased communication with constituents;
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Increase public access to documents, public records and other
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local government information;
Increased constituents’ access to local government meetings
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and programs by providing the ability to view live and archived
local government meetings and programs.
Website Statistics 2005 -2008
Website Sessions
Feb
2008
40,000.00
35,000.00
30,000.00
Total Sessions
25,000.00
20,000.00Total Sessions
15,000.00
10,000.00
5,000.00
0.00
2005200620072008
Year
2008 Website Statistics
50000
Average
45000
Visitors
40000
per month
is 38,200
35000
30000
25000
Vistors
20000
15000
10000
5000
0
JanAprJulyOct
Dec 2008 Website Statistics
38,344
40,000
35,000
30,000
Number of Vistors
25,000
18,853
20,000
Unique Vistors
15,000
10,000
Visitors Who Visited
3,327
5,000
More Than Once
0
Visits
Dec
Jan 2009 Website Statistics
48,077
50000
40000
30000
Visitors
22,746
Unique Vistors
20000
Repeat Vistors
10000
4,418
0
Jan
January Website Statistics
1/15/09 IBM
Announcement
Accomplishments
Implementation of Software for Housing
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Inspections in the Field
Accomplishments
Telecommunications
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Port of Dubuque Parking Facility
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Code Blue Emergency Telephones
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Electronic Signage
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Security Cameras
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Riverfront security cameras
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Public Safety 4.9 Mhz Wireless
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Public Works AVL
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Accomplishments
Sustainability Initiatives
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Donation of PC’s to Non-Profits and Schools
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Energy Monitoring and Power Software
?
Multi-Function Project
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Website Project
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Time Period Comparison Report
SURVEYOR Clients
Summary of Time Period Energy Consumption Data
Annual Per PC AverageAll 322 PCs
Period 1 Energy Consumption416 kWh133,934 kWh
Period 2 Energy Consumption357 kWh114,888 kWh
Energy SAVINGS59.1 kWh19,046 kWh
Greenhouse Gas Emission REDUCTION80.6 lbs25,959 lbs
Energy REDUCTION %14.2 %
Summary of Time Period Energy Costs Data
Annual Per PC AverageAll 322 PCs
Period 1 Energy Consumption$29.12$9,375.39
Period 2 Energy Consumption$24.98$8,042.19
Cost SAVINGS$4.14$1,333.20
Cost SAVINGS %14.2 %
Report Parameters
Data for 'Period 1' was collected from 12/1/2008 to 12/7/2008. On average, 320 PCs reported daily.
Data for 'Period 2' was collected from 1/18/2009 to 1/25/2009. On average, 329 PCs reported daily.
For each kWh of power used, 1.363 pounds of carbon dioxide are released into the atmosphere.
Average PC power draw is 70 watt(s) when on, 4 watt(s) when suspended (in standby), and 1 watt(s) when off.
Average monitor power draw is 50 watt(s) when on, 2 watt(s) in sleep mode, and 0 watt(s) when off.
Electricity cost is $0.07 per kWh.
Future Initiatives
Continuing work with all departments on
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implementation of Documenting Imaging
and Website Technologies
Group Training
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One-on-One Departmental Assistance
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Future Initiatives
On-Line Billing and Various Financial and
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Utility Billing System Upgrades
Future Initiatives
Implementation of Shoretel IP-Based
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Telephone System
Implementation of ArcGIS Server
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Migration of Novell Servers to Linux
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Operating System
Replacement of Smartphones
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Improvement Items
Windows 2008 Enterprise Edition
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Server Licenses
Departmental Training
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Document Workflow
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LaserFiche -Beginning –Intermediate -
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Advanced
Improvement Items
Management cards for Uninterruptable
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Power Supplies (UPS) that provide clean
and continuous power to the City's Servers
Data Interoperability Extension for GIS
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Capital Improvement Items
Citywide Microcomputer Replacement
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Structured Wiring Update for City Hall
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Annex