Proof of Publication City Council Proceedings 2-9-09CITY OF
DUBUQUE, IOWA
CITY COUNCIL
PROCEEDINGS
OFFICIAL
The Dubuqu® City Cc
;il met in special ses
at 6:30 p.m. on Februa
?009 in the Historic Fe
Present: Mayor
encil Members
enors, Jones, I
.nick, Voetberg,
iaoer Michael
~r Buol read the call
jted this is a special
i of the City Council
for the purpose of
sing various City de-
ntal budgets.
I Year 2010 Depart-
Budgets were pre-
by staff from the
ig City depart-
Human Rights De-
nt. Finance Deoart-
ty Council, City Clerk.
;ity Council had discus-
m with staff on the fol-
Ning budget areas:
Finance: Braig inquired
gout the drive-by meter
ding device requested
the current year's budg-
and why the two addi-
nal hours for the part-
ie Payroll Clerk was not
commended. Finance
sector Ken TeKippe stat-
e that as part of the me-
change-out process,
device would no longer
needed. Van Milligen
ated that the amount for
s additional hours was
example of a number of
caller requests not rec-
nmended that could trig-
r a property tax in-
=ase. Resnick asked if
rted that it has been
nsidered and believed
rt outsourcing payroll
euld provide no benefit
the City.
City Manager's Office:
snick inquired as to how
salary for the proposed
sistant Budget Director
sition was determined.
rsonal Director Randy
ck stated that he had
hewed the duties and
lary for the proposed
sition and performs a
merit Specialist Jerel
O'Connor stated that tl
new position has been
definite advantage ai
that the City has h.
marked success with
arts programs, but there
great potential for doii
more. Arts and Cultural f
fairs Commissioner EII
Henkels thanked the C
Council for their suppc
both past and future.
City Council: Van Millig
stated that this year's C
Council budget includ
an annual membership
Sister Cities International
City Clerk's Offic
Resnick questioned the
crease in the suoolies a
Clerk Jeanne Schnei~
stated that the increase
eluded this year's elect
expense. Braig questior
that with the reinstatem
of the Peddler's License
licensees would be prop
ed identification for go
door to door. Schnei
stated licensees would
required to wear identifi
lion issued by the
Clerk's Office, which c
be readily observed by <
zens and applicant in1
mation would be provic
to the Police Departure
Braig suggesting postin
visual sample of the ide
fication on the City Cler
webpage for citizens
reference. Buol stated t
he had received a citi;
inquiry regarding the F
posed expense for ager
management software t
why existing progra
wouldn't suffi
Schneider explained t
proposed agenda m
agement software incluc
an agenda building cc
ponent and must be cc
I oatible with the Cif
as Well as the Uranici
software used for cab
broadcasting. Lynch ft.
ther added that it include
a workflow componer
which allows electron
editing and routing by m~
tiple users that other pro.
ucts, such as Adobe Acn
bat, do not provide.
There being no furth
business, upon motion tt
City Council adjourned
8:03 p.m.
/s/Jeanne F. Schneider,
CMC, City Clerk
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTiIi ICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: February I8, 2009, and for which the charge is $43.78.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this a13~° day of--~~~..,,.~, , 20 ~.
Notary Public in and for Dubuque County, Iowa.
i~ - C'ommu:ior M'urnb9r 154885
~•
~,1v C`~r :, F p Fi=B 1, 2011
CITY OF
DUBUQUE, IOWA
CITY COUNCIL
PROCEEDINGS
OFFICIAL
The Dubuque City Coun-
cil met in special session
at 6:30 p.m. on February 9,
2009 in the Historic Feder-
al Building.
Present: Mayor . Buol,
Council Members Braig,
Connors, Jones,- Lynch,
Resnick, Voetberg, City
Manager Michael Van
Milligen
Mayor Buol read the call
and stated this is a special
session of the City Council
called for the purpose of
discussing various City de-
partmental budgets.
Fiscal Year 2010 Depart-
mental Budgets were pre-
sented by staff from the
following City depart-
ments: Human Rights De-
partment, Finance Depart-
ment, City Attorney's Of-
fice, City Manager's Office,
City Council, City Clerk.
City Council had discus-
sion with staff on the fol-
lowing budget areas:
Finance: Braig inquired
about . the drive -by meter
reading device requested
in the current year's budg-
et and why the two addi-
tional hours for the part-
time Payroll Clerk was not
recommended. Finance
Director Ken TeKippe stat-
ed that as part of the me-
ter change -out process,
the device would no longer
be needed. Van Milligen
stated that the amount for
the additional hours was
an example of a number of
smaller requests not rec-
ommended that could trig-
ger a property tax in-
crease. Resnick asked if
outsourcing payroll has
been considered. TeKippe
stated that it has been
considered and believed
that outsourcing payroll
would provide no benefit
to the City.
City Manager's Office:
Resnick inquired as to.how
the salary for the proposed
Assistant Budget Director
position was determined.
Personal Director Randy
Peck stated that he had
reviewed the duties and
salary for the proposed
position and performs a
state-wide comparison.
Resnick also inquired
about the additional hours
for the. new Arts and Cul-
tural Affairs coordinator.
Neighborhood Develop-
ment Specialist Jerelyn
O'Connor stated that the
new position has been a
definite advantage and
that the City has had
marked success with its
arts programs, but there is
great potential for doing
more. Arts and Cultural Af-
fairs Commissioner Ellen
Henkels thanked the City
Council for their support
both past and future.
City Council: Van Milligen
stated that this year's City
Council budget includes
an annual membership in
Sister Cities International.
City Clerk's Office:
Resnick questioned the in-
crease in the supplies and
services expense. City
Clerk Jeanne Schneider
stated that the increase in-
cluded this year's election
expense. Braig questioned
that with the reinstatement
of the Peddler's License, if
licensees would be provid-
ed identification for going
door to door. Schneider
stated licensees would be
required to wear identifica-
tion issued by the City
Clerk's Office, which can.
be readily observed by citi-
zens and applicant infor-
mation would be provided
to the Police Department.
Braig suggesting posting a
visual sample of the identi-
fication on the City Clerk's
webpage for citizens to
reference. Buol stated that
he had received a citizen
inquiry regarding the pro-
posed expense for agenda
management software and
why existing programs
wouldn't - suffice.
Schneider explained that
proposed agenda man-
agement software includes
an agenda building com-
ponent and must be com-
patible with the City's
Laserfiche document
imaging/storage software
as well as the Granicus
software used for cable
broadcasting. Lynch fur-
ther added that it includes
a workflow component,
which allows electronic
editing and routing by mul-
tiple users that other prod-
ucts, such as Adobe Acro-
bat, do not provide.
There being no further
business, upon motion the
City Council adjourned at
8:03 p.m.
/s/Jeanne F. Schneider,
CMC, City Clerk
'It 2/18
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: February 18, 2009, and for which the charge is $43.78.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this 443 day of , 20 07 .
Notary Public in and for Dubuque County, Iowa.
(MARY K. WESTERMEYER
Commission Number 154885
ird� Cnmm Exp. FEB. 1, 2011