Kephart Building Improvement Project2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kephart Building Improvement Project
(CIP 360-1976/260-1976/101-1976)
DATE: February 23, 2009
City Engineer Gus Psihoyos is recommending that a public hearing be set for March 16,
2009, to consider the Kephart Building Improvement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mich el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF ~,~
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Maste~ptece on the Mtsstsstppt
TO: Michael C. Van Milligen, City Mana er
FROM: Gus Psihoyos, City Engineer
SUBJECT: Kephart Building Improvement Project
(CIP 360-1976/260-1976/101-1976)
DATE: February 20, 2009
INTRODUCTION
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The enclosed resolutions authorize the public bidding procedure for the Kephart
Building Improvement Project.
BACKGROUND
The Kephart Building is a two-story building consisting of approximately 6,200 square
feet of floor space on the first floor and approximately 2,800 square feet on the second
floor. The building also has a shallow, unfinished basement (ceiling height of 6 feet)
that is primarily suitable for the building's utility services and some storage space.
After a consultant selection process was conducted, the City Council approved the
selection of The Durrant Group of Dubuque to provide architectural design and
construction services for the project.
DISCUSSION
After a thorough review of the building condition by Durrant, the scope of work for the
renovation project is as follows:
General Nature of Public Improvement.
In general, the project consists of a remodel to the first floor and basement of the former
Kephart Music Building, located at 1157 Central Avenue in Dubuque, Iowa.
1. First Floor - Conversion of the space to the Multicultural Family Center.
- Selective demolition.
- Addition of a sprinkler system.
- Addition of a stairwell and elevator to all levels.
- Work in these areas will include wood studs and gypsum board, new
finishes, a fireplace, ADA required improvements, new furnishings and new
HVAC/electrical systems.
- A portion of salvaged materials from the Roshek Building will be re-used,
including some bathroom fixtures and accessories, and ceiling tile.
2. Basement - Selective demolition.
- Addition of a sprinkler system.
- Work will include partial renovation to include stairwell and elevator, new
mechanical and electrical spaces.
3. Second Floor - No work will occur at this time.
Other Miscellaneous exterior work will include masonry tuckpointing and reworking the
existing storefront to include a new entry. The existing roof materials will be
removed and replaced on the high and low roofs with new insulation and a single
ply membrane.
PROJECT SCHEDULE
Initiate Public Bidding Process March 2, 2009
Advertisement for Bids March 6, 2009
Notice of Public Hearing on Plans and Specifications March 6 & 13, 2009
Public Hearing March 16, 2007
Pre-Bid Meeting March 19, 2009
Receipt of Bids March 31, 2009
Award of Contract April 6, 2009
Project Substantial Completion July 24, 2009
RECOMMENDATION
It is recommended that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals for the Kephart Building Improvement
Project.
BUDGET IMPACT
The estimate of probable cost for the Kephart Building Improvement Project is as
follows:
PROJECT COSTS ESTIMATE
Construction Hard Costs
Base Construction Work $ 583,820
Earl Deconstruction Bid Packa a Com leted $ 20,400
Contin enc - 13%"` $ 79,700
Hazardous Material Abatement $ 10,000
Fixtures, Furnishin s & E ui ment $ 32,000
Communications/Data/Securit $ 25,000
Total -Bid Project Cost 750 920
O tional Construction Add Alternates:
1 Li ht Tubes on Low Roof + $ 8,400
2 Low Roof Perimeter Securit Fence + $15,000
3 Base Cabinets at Kitchen Counter + $ 4,800
Pro'ect Soft Costs
En r./Arch./LEED Cert. Fees $ 61,794
Cit En ineerin Fees $ 10,000
Misc. Costs -Builders Risk Ins., Cleanin , Tem . Si ns, etc. $ 11,000
Total - Pro'ect Soft Costs 82 794
TOTAL PROJECT COST ` $ 833,714
"Contingency is increased to 13% due to the age of the building.
The project will be funded from CIP 3601976 and 2601976, with a total of $861,021 in
funds available for the project. This amount leaves $28,000 in funding available to be
used to allow selection of Add Alternatives or further Fixtures, Furnishings & Equipment
purchases.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the attached
resolutions.
cc: Jenny Larson, Budget Director
Rich Russell, Building Services Manager
RESOLUTION NO. 86-09
KEPHART BUILDING IMPROVEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
the proposed plans, specifications, form of contract and estimated cost for the
Kephart Building Improvement Project, in the estimated amount $833,714, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
a public hearing will be held on the 16t" day of March, 2009, at 6:30 p.m. in the
Historic Federal Building .Council Chambers at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and estimated cost of said Project, and the City Clerk be and is hereby directed
to cause the attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The Kephart Building Improvement Project is hereby ordered to be advertised for
bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 31St day of March, 2009. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 6th day of April, 2009, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 2nd day of March, 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KEPHART BUILDING
IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,_ Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Kephart Building Improvement Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 16th day of March, 2009, in
the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
In general, the project consists of a remodel to the first floor and basement of the former Kephart Music
Building, located at 1157 Central Avenue in Dubuque, Iowa.
1. First Floor - Conversion of the space to the Multicultural Family Center.
- Selective demolition
- Addition of a sprinkler system.
- Addition of a stairwell and elevator to all levels.
- Work in these areas will include wood studs and gypsum board, new
finishes, a fireplace, ADA required improvements, new furnishings and new
HVAC/electrical systems.
- A portion of salvaged materials from the Roshek Building will be re-used,
including some bathroom fixtures and accessories, and ceiling tile.
2. Basement - Selective demolition.
- Addition of a sprinkler system.
- Work will include partial renovation to include stairwell and elevator, new
mechanical and electrical spaces.
3. Second Floor - No work will occur at this time.
Other Miscellaneous exterior work will include masonry tuckpointing and reworking the
existing storefront to include a new entry. The existing roof materials will be
removed and replaced on the high and low roofs with new insulation and a single
ply membrane.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2009.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
KEPHART BUILDING IMPROVEMENT PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 ~.m. on March 31, 2009, in
the Office of the City Clerk, City Hall -First Floor, 50 West 13t Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on March 31, 2009, at City
Hall -Conference Room A, 50 West 13t" Street, Dubuque, Iowa, for consideration by
the City Council (Council) at its meeting on April 6, 2009. The City of Dubuque, Iowa,
reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by July 24, 2009.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified
share draft drawn on astate-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the contract documents may be obtained by
contractors at Tri-State Blueprint & Framing Company, 696 Central Avenue, Dubuque,
Iowa 52001 (Voice: 563.556.3030). A plan deposit of $50.00 per set of construction
documents is required. Deposits will be refunded upon return of the construction
documents in good condition within ten (10) days after bid opening.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Kephart Building Improvement Project
CI P: 3601976/2601976/1011976
In general, the project consists of a remodel to the first floor and basement of the former Kephart Music
Building, located at 1157 Central Avenue in Dubuque, Iowa.
1. First Floor - Conversion of the space to the Multicultural Family Center.
- Selective demolition
- Addition of a sprinkler system.
- Addition of a stairwell and elevator to all levels.
- Work in these areas will include wood studs and gypsum board, new
finishes, a fireplace, ADA required improvements, new furnishings and new
HVAC/electrical systems.
- A portion of salvaged materials from the Roshek Building will be re-used,
including some bathroom fixtures and accessories, and ceiling tile.
2. Basement - Selective demolition.
- Addition of a sprinkler system.
- Work will include partial renovation to include stairwell and elevator, new
mechanical and electrical spaces.
3. Second Floor - No work will occur at this time.
Other Miscellaneous exterior work will include masonry tuckpointing and reworking the
existing storefront to include a new entry. The existing roof materials will be
removed and replaced on the high and low roofs with new insulation and a single
ply membrane.
Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend
the Pre-Bid Construction Conference to be held at 10 AM on March 19, 2009, at the
Kephart Building, 1157 Central Avenue in Dubuque, Iowa. Attendance by all
prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, March 6, 2009.