Land and Water Conservation Fund (LWCF) Grant Agreement2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: LWCF Grant Agreement - E.B. Lyons Interpretive Center Expansion
DATE: February 24, 2009
Planning Services Manager Laura Carstens is recommending approval of a $19,000
Land and Water Conservation Fund grant agreement for the E.B. Lyons Interpretive
Center Expansion at the Mines of Spain.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mich el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
THE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: Michael Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager~l~7'~
SUBJECT: LWCF Grant Agreement -- E.B. Lyons Interpretive Center Expansion
DATE: February 18, 2009
INTRODUCTION
This memo transmits an agreement fora $19,000 Land & Water Conservation Fund
(LWCF) grant for the E.B. Lyons Interpretive Center Expansion at the Mines of Spain,
for the City Council's review and approval. A resolution in support is enclosed.
BACKGROUND
The LWCF Grant Program is a federal grant program of the National Park Service that
provides funds to incorporated cities and county conservation boards in the form of 50%
reimbursement grants. Grants require a 50% match. Eligible projects include acquisition
and/or development of land for outdoor recreation and renovation of existing facilities.
DISCUSSION
The City of Dubuque owns the existing E.B. Lyons Interpretive Center and 30
surrounding acres at the Mines of Spain State Recreation Area. The Iowa Department
of Natural Resources (IDNR) operates the Center and owns and manages 1,350 acres
in the park.
The Friends of the Mines of Spain is anon-profit corporation that assists the IDNR Park
Staff in the administration of the Mines of Spain and the Interpretive Center.
The E.B. Lyons Interpretive Center serves as a visitor information center and park office
for the Mines of Spain. Displays and exhibits provide information about the history and
features of the park. It currently serves over 200,000 visitors annually and provides
hundreds of programs for school aged children, youth groups and families. Demand has
continued to increase over the years for more programs and services.
The Friends group is leading a fundraising campaign to expand the current Interpretive
Center to include more space for interpretive and educational purposes. The 6,300
square foot expansion will double the size of the Center and make it ADA accessible.
The City is a funding partner, and has committed $30,000 to the expansion.
LWCF Grant Agreement -- EB Lyons Center page 2
With expansion and renovation of the Center, many more visitors can be served and
new programs implemented. The expansion would include:
(1) An auditorium for programs, special events and meetings;
(2) A biology lab and classroom for visitors and school programs ranging K-12;
(3) Creation of new exhibits and displays for visitors to explore the science and
history of the region; and
(4) A library/reference room to house field identification books, historic documents,
DVDs, videos, and reference materials.
The City of Dubuque would serve as the sponsor for the LWCF grant on behalf of the
Friends of the Mines of Spain.
BUDGET IMPACT
The total project budget for the expansion is approximately $1.5 million. The City is not
obligated to provide any match; however, the City must upfront any grant amounts in
direct costs for the project. The Friends group will provide the required match from
funds raised for the project. The City then will submit periodic reimbursement requests
to the IDNR as these project expenses are incurred.
RECOMMENDATION
I recommend that the City Council approve the enclosed resolution authorizing the
Mayor to sign the $19,000 LWCF grant agreement for the E.B. Lyons Interpretive
Center Expansion.
Enclosures
cc Jenny Larson, Budget Director
Gil Spence, Leisure Services Manager
Dr. Douglas Olk, President, Friends of the Mines of Spain
RESOLUTION NO. 78-09
RESOLUTION APPROVING A LWCF GRANT AGREEMENT WITH THE IOWA
DEPARTMENT OF NATURAL RESOURCES FOR THE E.B. LYONS INTERPRETIVE
CENTER EXPANSION
COUNTY: DUBUQUE
WHEREAS, the City of Dubuque, Iowa is interested in developing outdoor
recreational facilities on the following described project for the enjoyment of the citizenry
of City of Dubuque, Iowa and the State Iowa.
Project Title: E.B. Lyons Interpretive Center Expansion
Total Estimated Cost: $1,476,994
Brief Description of Project: The E.B. Lyons Interpretive Center serves as a
visitor information center and park office for the Mines of Spain. It currently
serves over 200,000 visitors annually. Continued success and growth in
interpretation and education are significantly inhibited by current space
limitations. Expansion of the Interpretive Center will double its size,. create more
space for interpretation and education, and make it accessible.
AND, Land and Water Conservation Fund financial assistance is required for the
acquisition or development of said outdoor recreational facilities,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the project described above be authorized.
Section 2. That the City of Dubuque approves the grant agreement with the Iowa
Department of Natural Resources for Land and Water Conservation Fund financial
Resolution No. - 09
Page 2
assistance from the National Park Service in the amount of $19,000 on behalf of said
City of Dubuque.
Section 3. That the City of Dubuque certifies to the following:
1. That is will accept the terms and conditions set forth in the NPS Grants-in-
Aid Manual and which will be a part of the Project Agreement for any grant
awarded under the attached proposal.
2. That it is in complete accord with the attached proposal and that it will
carry out the acquisition and/or development in the manner described in
the proposal and any plans and specifications attached thereto unless
prior approval for any change has been received from the Iowa
Department of Natural Resources.
3. That is has the ability and intention to finance its share of the cost of the
project and that the project will be operated and maintained at the
expense of said City of Dubuque for public outdoor recreational use.
4. That no financial assistance has been given or promised under any other
federal program or activity with regard to the proposed project.
5. That it will not discriminate against any person on the basis of race, color,
or natural origin in the use of any property or failure acquired or developed
pursuant to this proposal, and shall comply with the terms and intent of the
Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964), and of the
regulations promulgated pursuant to such Act by the Secretary of the
Interior and contained in 43 CFR 17.
6. That it will maintain adequate financial records on the proposed project to
substantiate claims for cost-sharing.
Passed, approved and adopted this 2nd day of March, 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Fields of Opportumt-es
STATE O F IOWA
CHESTER J. CULVER, GOVERNOR DEPARTMENT OF NATURAL RESOURCES
PATTY JUDGE, LT. GOVERNOR RICHARD A. LEOPOLD, DIRECTOR
February 12, 2009
CITY OF DUBUQUE
50 W. 13TH STREET
DUBUQUE, IA 52001
Re: Project #19-01269, EB LYONS CENTER EXPANSION
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F E 8 1 8 2009
CITY OF DRli"iDt1lJF
PLAI`~~llNa SEF2'JICES DEPF..T^/IENT
This letter is to inform you that the National Park Service has approved federal assistance from the Land
& Water Conservation Fund for the project identified above.
Enclosed are two copies of Project Agreement #19-01269, EB LYONS CENTER EXPANSION, between
the Iowa Department of Natural Resources, Land and Water Conservation Fund and the CITY OF
DUBUQUE. Please have the appropriate official sign both copies and return to them to my attention. A
fully executed copy will be returned to your office. The beginning date of the project agreement is the
date the project is officially approved by the National Park Service, or the date a waiver of retroactively
had been granted. SHPO/106 approval must be received by the State Historic Preservation Office prior to
commencement of the project.
No costs will be reimbursed for items purchased prior to the beginning date of the project agreement
(except preliminary construction costs for items such as site planning, construction design, feasibility
studies, etc., or unless a waiver of retroactively has been granted). Development costs are first incurred at
the start of actual physical work on the project site (such as clearing of ground, the beginning of
construction of a building, or the delivery of material to the, site). Acquisition costs are incurred when the
participant takes the signed deed, lease, or other appropriate conveyance.
Please read the enclosed agreement and general conditions to
acquisition and/or development work must be completed by th
questions, please contact me at 515-281-3013.
Sincerely,
Kathleen Moench
Budget and Finance Bureau
Enclosures
be aware of your obligations: All
e expiration date. If you have any
WALLACE STATE OFFICE BUILDING / 502 EAST 9th STREET /DES MOINES, IOWA 50319
515-281-5918 FAX 515-281-6794 www.iowadnr.gov
IOWA DEPARTMENT OF NATURAL RESOURCES
LAND AND WATER CONSERVATION FUND PROGRAM
COUNTY: DUBUQUE
PROJECT NO.: 19-01269
PROJECT AGREEMENT
NAME OF PARTICIPATING AGENCY: CITY OF DUBUQUE
ADDRESS: 50 W. 13TH STREET
DUBUQUE, IA 52001
PROJECT TITLE: EB LYONS CENTER EXPANSION
PROJECT PERIOD: January 27, 2009 -December 31, 2013
PROJECT SCOPE: (Description of Project)
EXPANSION AND UPGRADING OF EXISTING EB LYONS INTERPRETIVE
CENTER BY DOUBLING THE SIZE OF THE CENTER AND ADDING
ADDITIONAL PARKING, LOCATED ON BELLEVUE HEIGHTS ROAD, CITY
OF DUBUQUE, IOWA.
PROJECT SEGMENT COVERED BY THIS AGREEMENT:
PROJECT COST:
Total Cost $ 38,000.00
Fund (LWCF) amount not to exceed 50%
Fund (LWCF) Amount $ 19000.00(50%)
Cost of this Segment $ 38,000.00
Assistance this Segment $ 19000.00
ATTACHMENTS:
1. General Provisions
(Dated:) March 1995
The State of Iowa, represented by the Director, Department of Natural Resources, and the local agency
named on the reverse side, mutually agree to perform this agreement in accordance with the Land and
Water Conservation Fund Act of 1965, 78 Stat. 897 (1964) as amended, with the general provisions
attached hereto and made a part hereof, and with the approved project proposal including attachments and
any amendment thereto which have been or will be submitted for this project.
The State hereby promises, in consideration of the promises made by the local agency herein, to take the
necessary steps and action and to attempt to enter an agreement and any necessary amendments to obtain
federal cost-sharing for that portion of the project cost referred to on the reverse side as "Fund Amount,"
to accept such funds from the United States and disburse the same to reimburse the local agency that
portion of the total project cost that is the United States' share. It is understood by the parties hereto that
this agreement shall not obligate State of Iowa funds for the project costs described herein, to execute the
project or project segment described on the reverse side in accordance with the terms of the agreement. It
is further understood that incurred costs will not be reimbursed without written approval that such federal
funds have been encumbered.
The following special project terms and conditions were added to this agreement before the parties signed
it hereto:
A final billing for reimbursement shall be submitted to the State not later than 90 days
following the expiration of the project period. Failure to do so shall, at the discretion of the
State, be cause for termination of the project with no further reimbursement of funds.
The grantee shall comply with 43 CFR Part 12, Subpart B -Audit Requirements for State and
Local Governments.
STATE OF IOWA LOCAL AGENCY
By: By:
Richard A. Leopold, Director Signature
Iowa Department of Natural Resources
Name & Title:
1/27/09
Date
Federal ID #