Southwest Arterial Final Design_Consultant SelectionT®: The Honorable Mayor and City Council Members
FR®tV1: Michael C. Van Milligen, City Manager
SIIJECT: Southwest Arterial Project
Consultant Selection -Final Engineering Design
Final Engineering Design, Right-of-Way Acquisition and Phase III
Mitigation
®A°TE: February 27, 2009
The City of Dubuque issued a Request for Proposals (RFP) for a design consultant to
complete the final engineering design, develop construction documents, provide right-
of-way property acquisition services and perform the required archaeological and
cultural resource phase III mitigation work for the development of the Southwest Arterial
project.
Because the professional consultant services contract to complete the final engineering
design phase will use federal funding, the RFP and the consultant selection process
was done in accordance with the Iowa Department of Transportation Consultant
Selection Process (I.M. 3.305). The selection ranking was based upon the overall
strength of information provided in the Consultant's response proposal submitted, the
Consultant's presentation and interviews, and the Consultant's demonstrated
competence, experience and qualifications.
The Consultant Selection Committee for the Southwest Arterial project -final design
consultant selection included the following:
® Kent Ellis, Local Systems Engineer, Iowa DOT -District 6
® Chandra Ravada, Co-Director of Transportation & Planning
Mike Felderman, County Engineer
® Gus Psihoyos, City Engineer
® Robert Schiesl, Assistant City Engineer
® Laura Carstens, Planning Services Manager
® Ken TeKippe, Finance Director
Two consultant response proposals were received: AECOM (formerly Earth Tech, Inc.)
and HDR Engineering. AECOM performed the preliminary design for the Southwest
Arterial project.
On February 26, 2009, both AECOM and HDR participated in presentations and
interviews before the Consultant Selection Committee. Following the consultant
interviews, the Consultant Selection Committee met to evaluate and rate each of the
consultants. The Committee carefully deliberated each consultant's strengths and
weaknesses. The professional consulting engineering firm was to have specialized staff
and experience in major highway final development and design, right-of-way property
acquisition, and archaeological and cultural resource phase III mitigation. The lead
consultant needed to be pre-qualified by the Iowa Department of Transportation (Iowa
DOT) to perform Highway Design -Major Facilities. Although each of the consultants
was uniquely qualified, the Consultant Selection Committee selected AECOM of
Waterloo, Iowa as the first-ranked consultant to provide the professional design services
for the Southwest Arterial project final engineering design phase. A principal sub-
consultant on the AECOM team is WHKS, with local offices in the Dubuque area. It is
projected that they will complete over 25% of the design work for this project.
AECOM is totally aware and have committed to allocate the necessary resources to
"fast track" the next phases of the project and complete the 4-lane highway project,
including the design, in the next 12 months.
In an effort to embrace the City's "Sustainable Dubuque" initiative, AECOM has
committed and identified the Southwest Arterial as an outstanding opportunity to
showcase the 11 Sustainable Principles outlined in the City's "Sustainable Dubuque"
initiative. Along with its sub-consultant, RDG Planning and Design (Des Moines, Iowa
firm with 20 LEED accredited professionals and 3 national sustainable design awards),
they will consider such design principles as: smart energy use; usage of sustainable or
native materials; and best management practices to preserve, restore, and protect the
existing ecosystems and the historic/scenic nature of this corridor.
City Engineer Gus Psihoyos recommends City Council approval of the selection of
AECOM as the professional design consultant for the Southwest Arterial project.
concur with the recommendation and respectfully request Mayor and City Council
approval.
~ 7~ ~~ ~ _ .
~~~ ~~r'\ ~G I ~~
Michael C. Van Milligen ~ ~~~
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
SUBJECT: Southwest Arterial Project
Consultant Selection -Final Engineering Design
Final Engineering Design, Right-of-Way Acquisition and Phase III Mitigation
®ATE: February 27, 2009
I~JTR®®l1CTi®~1
The purpose of this memorandum is to seek City Council concurrence in the selection of
AECOM from Waterloo, Iowa, as the professional design consultant to complete the final
engineering design, develop construction documents, provide right-of-way property
acquisition services and perform the required archaeological and cultural resource phase
III mitigation work for the development of the Southwest Arterial project.
BACKGR®lJN®
The Dubuque City Council, the Dubuque County Board of Supervisors, the
Metropolitan Ar
Commerce and
completion of th
the Dubuque ar
divided freeway
Highway 20.
Dubuque
;a Transportation Study (DMATS), the Dubuque Area Chamber of
the Greater Dubuque Development Corporation have all identified the
Southwest Arterial project as the No. 1 surface transportation priority in
~a. The proposed Southwest Arterial project will be a 6.1-mile, four-lane
with priority 1-access control between U.S. Highway 61/151 and U.S.
The preliminary design phase was completed in March, 2008 by AECOM (formerly Earth
Tech, Inc.) and now the project is ready to proceed with the final engineering design
phase, right-of-way property acquisition, and archaeological and c!~Itural resource phase I!I
mitigation work.
The City then developed a Request for Proposals (RFP) and solicited qualified
professional consulting firms or Project teams to determine interest and capabilities in
providing major highway final design, property acquisition and phase III mitigation for the
development of the Southwest Arterial project.
C®SIJLTAR!°f SEL,ECTI®I~ PR®CESS
Because the professional consultant services contract to complete the final engineering
design phase will use federal funding, the RFP and the consultant selection process was
done in accordance with the Iowa Department of Transportation Consultant Selection
Process (I.M. 3.300. The selection ranking was based upon the overall strength of
information provided in the Consultant°s response proposal submitted, the Consultant's
presentation and interviews, and the Consultant's demonstrated competence, experience
and qualifications.
The Consultant Selection Committee for the Southwest Arterial project -final design
consultant selection included the following:
® Kent Ellis, Local Systems Engineer, Iowa DOT -District 6
® Chandra Ravada, Co-Director of Transportation & Planning
® Mike Felderman, County engineer
® Gus Psihoyos, City Engineer
® Robert Schiesl, Assistant City Engineer
® Laura Carstens, Planning Services Manager
® Ken TeKippe, Finance Director
On February 13, 2009, two (2) consultant response proposals were received and are as
follows:
® AECOM
® HDR Engineering
On February 26, 2009, both AECOM and HDR participated in presentations and interviews
before the Consultant Selection Committee. Following the consultant interviews, the
Consultant Selection Committee met to evaluate and rate each of the consultants. The
Committee carefully deliberated each consultant's strengths and weaknesses. The
professional consulting engineering firm was to have specialized staff and experience in
major highway final development and design, right-of-way property acquisition, and
archaeological and cultural resource phase Ill mitigation. The lead consultant needed to be
pre-qualified by the Iowa Department of Transportation (Iowa DOT) to perform Highway
Design -Major Facilities. Alfihough each of the consultants was uniquely qualified, the
Consultant Selection Committee selected AECOM of Waterloo, Iowa as the first-ranked
consultant to provide the professional design services for the Southwest Arterial project
final engineering design phase.
®I~~US~I®iV
AECOM is anationally-recognized engineering firm, currently ranked No. 3 in size by
Engineering News Record. AECOM is a particularly strong leader in transportation
engineering, and currently holds the following national rankings:
® Transportation Engineering -Ranked No. 1
® Bridge Design -Ranked No. 3
AECOM has completed over $250 million of roadway design projects in Iowa, including
over 35 miles of 4-lane roadway in Dubuque County. AECOM is afull-service design
consultant, capable of addressing any of the environmental, engineering or project
development issues that may arise.
Addition, the Consultant Selection Committee felt that AECOM has the qualifications,
experience and a good historical knowledge of the Southwest Arterial project which will
minimize the project team's transitional start-up time for the final design phase. This
responsiveness will allow for an accelerated "fast track" schedule on the next phases of
the project which would allow the Southwest Arterial project to be favorably positioned to
potentially take advantage of any future State or Federal economic stimulus funding
packages; or to be included in Iowa's 5-Year Highway Transportation Improvement
Program; or to be included in the new Federal Transportation Bill.
PROJECT TEAM
To address and take on the unique challenges and specialized needs of the Southwest
Arterial final design phase, AECOM assembled an in-depth, multidisciplinary project team
with the capability, talent, qualifications and experience to successfully complete the final
project development and design, right-of-way property acquisition, and archaeological and
cultural resource phase III mitigation for the construction of the Southwest Arterial project.
The AECOM project team includes the following sub-consultant(s):
AEC®M -Lead Consultant
® WHKS & Company
® RDG Planning and Design
® The Durrant Group
® Terracon Consultants
® Vernon Schaefer, Ph.D.
® Tallgrass Historians '~
® JCG Land Acquisition
* Denotes consultants that were directly involved with prior phases of the project.
A principal sub-consultant on the AECOM team is WHKS with local offices in the Dubuque
area. WHKS has been a preferred provider of bridge design services for the Iowa DOT
for over 10 years, having been reselected for on-call contracts 4 consecutive times.
WHKS has designed hundreds of bridges and structures of all types, including major
structures for the U.S. Mississippi River approach spans and 7 major bridges on U.S.
18/218 Avenue of the Saints.
PR®JECT MANAGER
An important evaluation criteria were the qualifications and experience of the lead
consultant's Project Manager. AECOM has designated Mr. Bob Lenz, P.E. to lead the"fast
track" project team.
Bob Lentz was the Project Manager and lead designer for the Southwest Arterial
preliminary design phase.
® 35 years of professional experience in highway planning and design with impressive
credentials as a proven Project Manager and a solid team leader.
® Bob Lentz was hired by the City as the Project Manager for the Northwest Arterial
Phase I, between US 20 and Asbury Road.
® Was the Project Manager for the US 61 / US 151 corridor relocation project
between Dubuque and Cedar Rapids which is a project with very similar
characteristics and conditions anticipated for the proposed Southwest Arterial
project.
® .Bob Lentz has experience working with -challenging environmental and
archeological sensitive areas, such as the Martin Luther Parkway project in Des
Moines.
® Bob Lentz will be located out of AECOM's Waterloo office, which is only 90 miles
from Dubuque.
RELATI®N T® SUSTAINABLE PRINCIPLES
In an effort to embrace the City's "Sustainable Dubuque" initiative, AECOM has committed
and identified the Southwest Arterial as an outstanding opportunity to showcase the 11
Sustainable Principles outlined in the City's "Sustainable Dubuque" initiative. Along with its
sub-consultant, RDG Planning and Design (Des Moines, Iowa firm with 20 LEED
accredited professionals and 3 national sustainable design awards), they will consider
such design principles as: smart energy use; usage of sustainable or native materials; and
best management practices to preserve, restore, and protect the existing ecosystems and
the historic/scenic nature of this corridor.
®ISA®~9ANTAGE® BUSINESS ENTERPRISE REQUIREMENTS
AECOM has committed to achieving the 5% Disadvantaged Business Enterprise (DBE)
goal for the Project as established in Title 49, Code of Federal Regulations (CFR), part 26.
The project team DBE firm and the estimated percent of in`~olvement are as follows:
® Tallgrass Historians. L.c. (5% of project cost)
PR®JECT FAST TRACFZ
In an attempt to accelerate the right-of-way acquisition and the final design process, the
City is evaluating several options to potentially "fast track" the next phases of the project so
that the Southwest Arteriai project is favorably positioned to potentially take advantage of
any future state or federal economic stimulus funding packages; or to be included in Iowa's
Five-Year Highway Transportation Improvement Program; or the new Federal
Transportation Bill.
On February 2nd, the City Council approved a joint partnership agreement between the
City and the Iowa Department of Transportation to perform Right-of-Way Acquisition
Services. Right-of-way property acquisition is anticipated to begin in March 2009 for the
complete full four-lane project. The property acquisition phase is anticipated to be
complete in 12 months.
Based on project funding, the scope of the project includes the development of plans and
specifications of this multi-phase project. These phases may include, but are not limited
to: bridges and culverts; construction of interchanges at U.S. Highway 20 and U.S.
Highway 151/61; and mass grading.
AECOM has agreed to commit and allocate the necessary resources to "fast track" the
next phases of the project and complete the 4-lane highway final design in 12 months.
PR®JECT SCHE®ULE
The projected remaining schedule for the Southwest Arterial Consultant scope of services,
fee proposal negotiations and contract approval is as follows:
® RFP's released to Consultants:
® Consultant Response Proposals Due
® Selection Committee Review:
® Consultant(s) Invited to Interview:
® Consultant Interview(s):
® Recommendation to City Council:
® Consultant -Notification:
® Negotiate Scope of Services /Fees:
® City Council Approve Contract:
February 3, 2009 -Complete
February 13, 2009 -Complete
February 16 - 19, 2009 -Complete
February 20, 2009 -Complete
February 26, 2009 -Complete
March 2, 2009 -Complete
March 3, 2009
March 9 - 27, 2009
April 6, 2009 ~'~
® Iowa DOT Pre-Audit: April 6 -April 17, 2009 *~
® Consultant -Notice to Proceed: April 20, 2009 ~~
** Dates shown are approximate and are subject to change depending on contract
negotiations, the associated fee schedule and the final approval of the Iowa DOT
pre-audit.
The proposed schedule outlined above is in compliance with the Iowa DOT federal aid
consultant selection requirements and includes /incorporates the DOT's approval and
concurrence through every step of the process.
RECOMMEN®Al°I®N
Based on the extensive review of the proposals, the presentations, and interviews, the
Cor oosultai;t Selection Coy i mittee recommends that the City negotiate a Professional
Services Agreement and execute a contract with AECOM for the consultant services for
the Southwest Arterial project.
The Iowa DOT had a staff member participate in the consultant selection process and
concurs with the Consultant Selection Committee recommendation of AECOM as the first-
ranked consultant. Formal Iowa DOT concurrence and approval will be forthcoming.
lJ®GET INIP,4CT
The estimate of probable cost for highway final design, right-of-way property acquisition
and phase III mitigation services for the Southwest Arterial project is as follows:
®escripti®n C®st
Final Engineering Design $ 3,500,000
Right-of-Way Property Acquisition Services 300,000
Archaeological and Cultural Resource Mitigation 3,000,000
Total Project Cost $ 6,800,000
The anticipated project funding is summarized as follows:
Fund ®escripti®n Fund Am®unt
Federal SAFETEA-LU Funding (80%) $ 5,440,000
City -Local Funding (10%) 680,000
County -Local Funding (10%) 680,000
Total Project Funding $ 6,800,000
The City is proposing to use DMATS STP funding on eligible City street construction and
traffic capacity /safety related improvement projecfis which will allow local funds to be
transferred to the Southwest Arterial Project and used as matching cost for the federal
funds. Staff has identified approximately $4.6 million in local project funds over the next
five (5) years that could be shifted using DMATS STP funds which would allow the
leveraging of approximately $18.4 million in federal dollars.
AC1°I®fV T'® DE T~,KEN
I respectfully request that you recommend AECOM to the City Council for the Southwest
Arterial project -Final Engineering Design and that you request City Manager authority to
negotiate a Professional Services Agreement and execute a contract with AECOM for the
consultant design services to complete the project.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Teri Goodmann, Assistant city Manager
Dubuque County 3oard of Supervisors
kCent Ellis, Local Systems Engineer, Iowa DOT
Chandra Ravada, Co-Director of Transportation & Planning
Mike Felderman, County Engineer
Laura Carstens, Planning Services Manager
16en TetCippe, Finance Director
K:\PROJECTS\Sw ARTERIAL - IA HYW 32\FINAL DESIGN CONSULTANT SERVICES RFP\Council ~ Staff
Documents\ SW Arterial Final Design Consultant Recommendation Council Memo.doc
RESOLUTION NO. 87-09
RESOLUTION APPROVING THE SELECTION OF ARCOM AS THE
PROFESSIONAL DESIGN SERVICES CONSULTANT TO COMPLETE THE
FINAL ENGINEERING DESIGN PHASE FOR THE SOUTHWEST ARTERIAL
PROJECT
Whereas, the City of Dubuque (City) developed a Request for Proposals
(RFP) and solicited qualified professional consulting firms to complete the final
engineering design phase for the Southwest Arterial Project (Project); and
Whereas, the final engineering design phase for the Project includes final
engineering design, development of construction documents, right-of-way
property acquisition services, and the required archaeological and cultural
resource Phase III mitigation; and
Whereas, the consultant selection process was done in accordance with
the Iowa Department of Transportation (Iowa DOT) Consultant Selection Process
(I.M. 3.305); and
Whereas, the Consultant Selection Committee selected AECOM of
Waterloo, Iowa as the first-ranked consultant to provide the professional design
services for the final engineering design phase of the Project; and
Whereas, the City of Dubuque (City) will be the lead local public agency
responsible for managing the final engineering design phase.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the City Council hereby concurs with the Consultant
Selection Committee recommendation of AECOM as the first-ranked consultant
and hereby approves AECOM as the Professional Design Services Consultant to
complete the final engineering design phase of the Southwest Arterial Project
(Project).
Section 2. That the City Manager is hereby authorized to negotiate a
scope of services and fee proposal with AECOM, subject to approval of the Iowa
Department of Transportation, to complete the final engineering design, develop
construction documents, provide right-of-way property acquisition services and
perform the required archaeological and cultural resource Phase III mitigation
work for the Project.
Section 3. Upon completion of Section 2, the City Manager is hereby
authorized to develop a Consultant Professional Services Agreement with
AECOM, subject to approval of the Iowa Department of Transportation, to
complete the final engineering design, develop construction documents, provide
right-of-way property acquisition services and perform the required
archaeological and cultural resource phase III mitigation work for the Project.
Section 4. That the Mayor be authorized and directed to execute three
copies of said Consultant Professional Services Agreement with AECOM to
complete the final engineering design for the Southwest Arterial Project.
Passed, adopted and approved this 2nd day of March, 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC,
City Clerk