Port of Dubuque Outdoor Plaza Phase I ProjectTHE CITY OF Dubuque
Ap
DUB E
1 I
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Outdoor Plaza -Phase I
CIP3601855
DATE: March 9, 2009
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Port of Dubuque Outdoor Plaza Project - Phase I as completed by Nauman
Nursery in the final contract amount of $334,025.16, which is an 18% increase from the
original contract of $283,000.
Coordination with the simultaneous construction of the McGraw-Hill Parking Lot resulted
in the need for the following extra work: additional brick pavers at the front entrance to
the building; and additional mulch for landscaping. The City's contractor also provided
sod placement for McGraw-Hill in the amount of $8,815. The City was directly
reimbursed by McGraw-Hill for this work.
The second area of extra work involved the necessary addition of a small equipment
building to house gate control telecommunication equipment and electrical service
panels for the parking lot lighting.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
1
Dubuque
THE CTTY OF
T_.~T~R Al AIt~aCIIY
~V L
MQSteY~'IIeCe On tj1E MiSSISSi~J~'ll
2007
TO: Michael C. Van Milligen, City Mana e
FROM: Gus Psihoyos, City Engineer _.
SUBJECT: Port of Dubuque Outdoor Plaza -Phase I
CIP 3601855
DATE: March 5, 2009
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Port of Dubuque Outdoor Plaza Project -Phase I.
BACKGROUND
The Port of Dubuque Outdoor Plaza Project - Phase I included:
- An approximate 45- by 30-foot public outdoor plaza area between the Bell Street
sidewalk and the front entrance to the office building for McGraw-Hill Companies.
- An approximate 100- by 40-foot greenspace park area between the 5th Street
sidewalk and the McGraw-Hill Companies building.
As part of the development agreement with McGraw-Hill, the City of Dubuque was also
responsible for the design and construction of a gated control system for the 513-space
parking lot constructed by McGraw-Hill Companies for its employees. The parking lot is
used as a festival site for the Port of Dubuque, with electric and water services sufficient
to support these events.
DISCUSSION
The Port of Dubuque Outdoor Plaza Project - Phase I was completed by Nauman
Nursery of Dubuque, Iowa, in the final contract amount of $334,025.16, which is a
18.0% increase from the original contract amount of $283,000.
Coordination with the simultaneous construction of the McGraw-Hill Parking Lot resulted
in the need for the following extra work: additional brick pavers at the front entrance to
the building; and additional mulch for landscaping. The City's contractor also provided
sod placement for McGraw-Hill in the amount of $8,815. The City was directly
reimbursed by McGraw-Hill for this work.
The second area of extra work involved the necessary addition of a small equipment
building to house gate control telecommunication equipment and electrical service
panels for the parking lot lighting.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $334,025.16.
BUDGET IMPACT
The project cost summary for the Port of Dubuque Outdoor Plaza Project - Phase I is as
follows:
Construction Contract
- Construction Contingency (5%)
Construction Subtotal
CHANGE ORDER #1
CHANGE ORDER #2 (SAVINGS)
CHANGE ORDER #3
Total Project Cost
Estimate
$ 254, 315
12 715.
$ 267,030
267 030 297 150
Award
$ 283,000
14 150
$ 297,150
Final
$283,000.00.
0
$283,000.00
+ 73,177.70
- 25,658.54
+ 2,912.00
$334,025.16
The Outdoor Plaza work also included several separately-bid construction projects:
storm sewer extension; fiber optic conduit installation; water hydrant installation for
festivals; parking gate equipment installation; and installation of electrical service panels
for festivals.
The project funding summary for all phases is as follows:
CIP No. Fund Description Fund Amount
3601855 McGraw-Hill Land Sale (General) $379,738
7001050 Ice Harbor/Port of Dubuque Utilities 136,393
7001521 Port of Dubuque Existing Lots 45,945
7001511 Port of Dubuque Fiber Optics 76,166
7301958 Parking Construction Fund (Cash Balance) 200,000
7001052 Conference Center -Savings 102,455
McGraw-Hill Sodding Reimbursement 8,815
City-Wide CIP Savings 118,000
Available Total Project Funding $1,067,512
r
The Port of Dubuque Outdoor Plaza Project - Phase I was funded with monies from
McGraw-Hill Land Sale (General) (CIP 3601855) in the amount of $344,025.16.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $334,025.16 to
Nauman Nursery for the Port of Dubuque Outdoor Plaza Project -Phase I.
Prepared by Steven Sampson Brown, Project Manager
cc: Cindy Steinhauser, Assistant City Manager
David Heiar, Economic Development Director
Jenny Larson, Budget Director
Laura Carstens, Planning Services Manager
Gil Spence, Leisure Services Manager
Bob Fritsch, Park Division Manager
Tim Horsfield, Parking System Supervisor
Kyle Kritz, Associate Planner
RESOLUTION NO. 98-09
ACCEPTING THE PORT OF DUBUQUE OUTDOOR PLAZA PROJECT - PHASE I
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Port of Dubuque Outdoor
Plaza Project - Phase I (the Project) has been completed and the City. Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the McGraw-Hill Land Sale (General) (CIP 3601855) appropriation for the contract
amount of $334,025.16 less any retained percentage provided for therein as provided in
Iowa Code chapter 573, and to pay such retainage only in accordance with the
provisions of Iowa Code chapter 573.
Passed, approved and adopted this 16th
day of ?'arch /; 2009.
~~1 /~ ~/
;` Roy D. Buol, Mayor
Att ~t:
eanne F. Schneider, CMC, City Clerk
CITY ENIN ER's CERTIFICATE ®F FINAL C®fV1PLETl®N F THE P®RT ®F
®lJEl1Ql1E ®l1T®®®R PLAZA PR®JECT - PFIA~ I
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Port of Dubuque Outdoor Plaza Project -Phase I, that the Project
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $334,025.16.
Dated this 16th day of rlarch , 2009.
:}
~~
City Engineer
Filed in the office of the City Clerk on the 16th day of March ~~ 2009.
- -
Kevin So F rnstahlg Assistant City Clerk
APPLICATION AND CERTIFICATE FOR PAYMENT colvsTRUCTION MANAGER-ADVISER EDITION
AIA DOCUMENT G702/CMa PAGE 1 OF 2 PAGES
TO OWNER: City of Dubuque PROJECT: POD -Outdoor Plaza APPLICATION NO.: 5 Distribution to:
50 West 13th St. Dubuque, IA PERIOD TO: 1.31.08 OWNER
Dubuque,lA 52001
FROM CONTRACTOR: Nauman Nursery, Inc.
........... 100.00
........... 333, 925.16
4101 Pennsuylvania Ave CONTRACT DAT 5.16.07 ARCHITECT
Dubuque,lowa 52002 CONTRACTOR
CONTRACT FOR: Material & Equipment Phase 1 Vi a Architect: The Durrant Group Inc.
e un erslgne ontractor certl lest at to t e est o t e ontracto s now a ge, In or-
Application is made for payment, as shown below, in connection with the Contract. mation and belief the Work covered by this Application for Payment has been completed
Continuation Sheet AIA Document G703, is attached. ~ in accordance with the Contract Documents, that all amounts have been paid by the
Contractor for Work for which previous Certificates for Payment were issued and pay-
1.ORIGINAL CONTRACT SUM ............ ........... 283,000.00 ments received from the Owner, and that current payment shown herein is now due.
2. Net Change by Change Orders ......................... ........... 51,025.16 CONT O .
3. CONTRACT SUM TO DATE . ............ (LINE 1 +2),,., 334,025.16 B Date: ~~ O~
4. TOTAL COMPLETED AND STORED TO DATE ........... 334,025.16 S t o
(Column G on G702) County of:
5. RETAINAGE: Subscribed and sworn to before
a.0 % of Completed Work ..... ............ 100.00 me this day of
(Columns D + E on G703)
b. 0 % of Stored Material ..................... n nn
(Columns F on G703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703) .......... .
TOTAL EARNED LESS RETAINAGE ....... .
(Line 4 less line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYM ........... 333,925.16
(Line 6 from prion Certificate)
8. CURRENT PAYMENT DUE .. ............ ........... 100.00
9. BALANCE TO FINISH, INCLUDING RETAINA( .......... .
(Line 3 less Line 6)
CHANGE ORDER SUMMARY ADDITIONS EDUCTIONS
Total changes approved in
previous months b Owner
73,771.70
(25,658.54)
Total a proved this Month 2,912.00
TOTAL ~ 76,683.70 (25,658.54)
NET CHANGES b Chan a Ord 76,683.70 51,025.16
PROJECT NO.: 07001.00 CONSTRUCTION
MANAGER
Notary Public:
My Commission expires:
CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations and the data
comprising this application, the Construction Manager and Architect certify to the Owner
that to the best of their knowledge, information and belief the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and
the Contractor in entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED ................... $ ~ ~~
0.00 (Attach explanation if amount certified differs from the amount applied for. Initial
all figures on this application and on the Continuation Sheet that changed to conform
to the amount certified.)
CONSTRUCT M AG
B ~ Date: l 2/ ~~
ARCHITECT:
B ~ ~ Date: ~ Q
This Certificate is not negotia le. The AMOUNT CERTIFIED is payable onl to the Con-
tractor named herein. Issuance, payment and acceptance of payment are without
prejudice to any rights of the Owner or Contractor under this contract.
APPLICATION AND CERTIFICATE FOR PAYMENT colvsTRUCrION MANAGER-ADVISER EDITION
AIA DOCUMENT G702/CMa PAGE 1 OF 2 PAGES
TO OWNER: City of Dubuque PROJECT: POD -Outdoor Plaza APPLICATION NO.: 5 Distribution to:
50 West 13th St. Dubuque, IA PERIOD TO: 1.31.08 OWNER
Dubuque,lA 52001
FROM CONTRACTOR: Nauman Nursery, Inc.
4101 Pennsuylvania Ave
Dubuque, Iowa 52002
CONTRACT FOR: Material & Equipment Phase 1
PROJECT NO.: 07001.00 CONSTRUCTION
MANAGER
CONTRACT DAT 5.16.07 ARCHITECT
CONTRACTOR
Via Architect: The Durrant Group Inc.
~~ ~~ ~~C~ siynea ~.onrractor cernnes tnat to the best of the Contractor's knowle g~ e; m o
mation and belief the Work covered by this Application for Payment has been completed
in accordance with the Contract Documents, that all amounts have been paid by the
Contractor for Work for which previous Certificates for Payment were issued and pay-
ments received from the Owner, and that current payment shown herein is now due.
CONT O .
B ~ Date: ~O(~ l p~
S t o: -
County of:
Subscribed and sworn to before
me this day of
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet AIA Document G703, is attached.
1. ORIGINAL CONTRACT SUM ............ ........... 283,000.00
2. Net Change by Change Orders ......................... ........... 51,025.16
3. CONTRACT SUM TO DATE . .. (LINE 1 +2),,,, 334,025.16
.......
4. TOTAL COMPLETED AND STORED TO DATE ........... 334,025.16
(Column G on G702)
5. RETAINAGE:
a.0 % of Completed Work ..... ............ 100.00
(Columns D + E on G703)
b. 0 % of Stored Material ..................... 0.00
(Columns F on G703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703) ........... ........... 100.00
6. TOTAL EARNED LESS RETAINAGE ................... 333,925.16
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYM ........... 333,925.16
(Line 6 from prion Certificate)
Notary Public:
My Commission expires:
CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations and the data
comprising this application, the Construction Manager and Architect certify to the Owner
that to the best of their knowledge, information and belief the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and
the Contractor in entitled to payment of the AMOUNT CERTIFIED.
8. CURRENT PAYMENT DUE .. ............ ........... 100.00 AMOUNT CERTIFIED ................... $ ~~---~
9. BALANCE TO FINISH, INCLUDING RETAINAC ........... 0.00 (Attach explanation if amount certified differs from the amount applied for. Initial
(Line 3 less Line 6) all figures on this application and on the Continuation Sheet that changed to conform
CHANGE ORDER SUMMARY ADDITIONS EDUCTION
Total changes approved in
revious months by Owner
Total approved this Month
73,771.70
2,912.00
(25,658.54)
TOTAL 76,683.70 (25,658.54)
NET CHANGES b Chan a Ord 76,683.70 51,025.16
to the amount certified.)
S CONSTRU AG
B ' Date: ~ Z( rJ
ARCHITECT:
B ' ~ Date: ~ Q ~ .
This Certificate is not negotia le. The AMOUNT CERTIFIED is payable onl to the Con-
tractor named herein. Issuance payment and acce to f
p nce o payment are without
prejudice to any rights of the Owner or Contractor under this contract.
APPLICATION AND CERTIFICATE FOR PAYMENT colvsTRUCTION MANAGER-ADVISER EDITION
AIA DOCUMENT G702/CMa PAGE 1 OF 2 PAGES
TO OWNER: City of Dubuque PROJECT: POD -Outdoor Plaza APPLICATION NO.: 5 Distribution to:
50 West 13th St. Dubuque, IA PERIOD TO: 1.31.08 OWNER
Dubuque, IA 52001 PROJECT NO.: 07001.00 CONSTRUCTION
FROM CONTRACTOR: Nauman Nursery, Inc.
4101 Pennsuylvania Avg
Dubuque, Iowa 52002
CONTRACT FOR: Material & Equipment Phase 1
CONTRACT DAT 5.16.07
Via Architect: The Durrant Group Inc.
MANAGER
ARCHITECT
CONTRACTOR
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet AIA Document G703, is attached.
1. ORIGINAL CONTRACT SUM ............ ........... 283,000.00
2. Net Change by Change Orders ......................... ........... 51,025.16
3. CONTRACT SUM TO DATE . ............ (LINE 1 +2),.,. 334,025.16
4. TOTAL COMPLETED AND STORED TO DATE ........... 334,025.16
(Column G on G702)
5. RETAINAGE:
a.0 % of Completed Work ..... ............ 100.00
(Columns D + E on G703)
b. 0 % of Stored Material ..................... 0.00
(Columns F on G703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703) ........... ........... 100.00
6. TOTAL EARNED LESS RETAINAGE ................... 333,925.16
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYM ........... 333,925.16
(Line 6 from prion Certificate)
8. CURRENT PAYMENT DUE .. ............ ........... 100.00
mation and belief the Work covered by this Application for Payment has been completed
in accordance with the Contract Documents, that all amounts have been paid by the
Contractor for Work for which previous Certificates for Payment were issued and pay-
ments received from the Owner, and that current payment shown herein is now due.
CONT O .
B ~ Date: ~~ O`~
S o:
County of:
Subscribed and sworn to before
me this day of
Notary Public:
My Commission expires:
CERTIFICATE FOR PAYMENT
In accordance with the Contract Documents, based on on-site observations and the data
comprising this application, the Construction Manager and Architect certify to the Owner
that to the best of their knowledge, information and belief the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and
the Cohtractor in entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED ................... $ ~~-~'
9. BALANCE TO FINISH, INCLUDING RETAINAC ........... 0.00 (Attach explanation if amount certified differs from the amount applied for. Initial
(Line 3 less Line 6) all figures on this application and on the Continuation Sheet that changed to conform
CHANGE ORDER SUMMARY ADDITIONS EDUCTION
Total changes approved in
previous months b Owner
73,771.70
25,658.54
Total a roved this Month 2,912.00
TOTAL ~ 76,683.70 25,658.54
NET CHANGES by Chan a Ord 76,683.70 51,025.16
to the amount certified.)
S CONSTRUC GE
B ~ Date: /~ Z/ D~
ARCHITECT:
B ~ ~ Date: ~ 0
This Certificate is not negotia le. The AMOUNT CERTIFIED is payable onl to the Con-
tractor named herein. Issuance payment and acceptance of a ment ar 'th t
p y e wi ou
prejudice to any rights of the Owner or Contractor under this contract.