Eagle Point Water Plant West Clear Well Reservation Rehabilitation Phase II ProjectTHE CTTY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Plant Clear Well Reservoir Rehabilitation Phase II (Pipe
Coating) Project - CIP 7401828
DATE: March 9, 2009
Water Department Manager Bob Green is recommending authorization of the bidding
procedure for the Eagle Point Water Plant Clear Well Reservoir Rehabilitation Project,
recommending preliminary approval of the plans and specifications, and establishing
April 6, 2009 as the public hearing date.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~_~-
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
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Masterpiece on the Mississippi
Dubuque
A1-An~icaCAy
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2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
March 6, 2009
SUBJECT: Eagle Point Water Plant Clear Well Reservoir Rehabilitation Phase II (Pipe
Coating) Project - CIP 7401828
INTRODUCTION:
The enclosed Resolutions authorize the public bidding procedure for the Eagle Point
Water Plant Clear Well Reservoir Rehabilitation Project.
BACKGROUND:
The Eagle Point Water Plant provides the City with its potable water. After the water is
treated and filtered it is stored in two clear wells located at the Water Plant before being
pumped into the water distribution system.
The west clear well was constructed in 1880 and has a storage capacity of 650,000
gallons. This clear well was built using large lime stone blocks for the floor and walls.
A concrete roof was added several years later. Since its construction, the interior piping
has developed corrosion requiring them to be cleaned and coated. Earlier this year,
Phase I of this project focused on the structure being rehabilitated and now is prepared
for its final stage of repair with the internal coating of its transmission pipes.
OBJECTIVE:
The main objective of Phase II of the project is the internal coating improvements to the
pipes and additional cleaning to the west clear well.
PROJECT SCHEDULE:
The schedule for the project is as follows:
Initiate Public Bidding Process March 16. 2009
Publish Notice to Bidders, Advertise for Bids March 20, 2009
Publish Public Hearing Notice on Plans & Specifications March 20. 2009
Public Hearing on Plans & Specifications April 6, 2009
Receipt of Bid Proposals (Bid letting) April 8, 2009
Award Construction Contract April 20, 2009
Project Completion Date May 29, 2009
RECOMMENDATION:
It is recommended that the City Council give preliminary approval to the construction
plans and specifications for the Eagle Point Water Plant Clear Well Reservoir (Phase II
Pipe Coating) Rehabilitation Project, and to establish the date of April 6, 2009 for the
public hearing and hereby authorize the City Clerk to advertise for bid proposals.
BUDGET IMPACT:
The estimate of probable cost for the Clear Well Rehabilitation Pipe Coating Project is
summarized as follows:
Estimate:
Construction Contract $ 40,000
Contingency 6,000
Construction Engineering & Inspection 6,000
Total Estimated Rehabilitation Coating Cost $ 52,000
The interior coating to the west tank transmission pipes was scheduled to take place
under a separate contract immediately following completion of the construction
rehabilitation to the structure of this tank.
The following fund summary is as follows:
Funding for this project has been secured through prior approval of a state revolving
loan fund.
CIP NO. FUND DESCRIPTION FUND BALANCE AMOUNT
7401828 Clear Well Rehabilitation Project $168,915
ACTION TO BE TAKEN:
The City Council is requested to establish the date of the Public Hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
Resolutions.
Prepared by Bob Green, Water Department Manager
cc: Jenny Larson, Budget Director
Ken TeKippe, Finance Director
File
RESOLTUION NO. 103-09
EAGLE POINT WATER PLANT CLEARWELL
RESERVOIR REHABILITATION PHASE II (PIPE COATING) PROJGECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Eagle Point Water Plant Clear Well Rehabilitation Project, in the estimated amount of
$52,000, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 6th day of April, at 6:30 p.m. in the Historic
Federal Building Council Chambers at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be published
not less than four days nor more than twenty days prior to the date of such hearing. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
The Eagle Point Water Plant Clear Well Rehabilitation Phase II (Pipe Coating)
Project is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 8th day of April at 6:30 p.m. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at the public hearing at 6:30 p.m. on the 20t" day of April, in the Historic
Federal Building Council Chambers (Second Floor), 350 West 6t" Street, Dubuque,
Iowa.
Passed, adopted and approved this 16th day of PTarch „009.
arts . t:
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Jeanne F. Schneider, CMC, City Clerk
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Roy'a. B,~ol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE EAGLE POINT WATER PLANT
CLEARWELL RESERVOIR PHASE II REHABILITATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Eagle Point Water Plant Clear Well Reservoir Rehabilitation
Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 6th day of April, 2009, in the Historic Federal Building Council Chambers (Second
Floor) 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
• West Clear Well: Epoxy coating sealant on the inner pipes and power
wash column support bases in the west clear well.
• West Clear Well: Clean and disinfect clear well reservoir for service.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
2009.
Passed, adopted and approved this day of , 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk