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12 18 17 City Council Agenda ROLL CALL OR�ER FOR MEEfING OF �ecembe� 18, P01] Conno�s, Buol, Jones, �elTo�o, Rios, Resnid, LyncM1 CRYOF �OBOQOE, IOWA `�yOFpv CITYCOONCILMEEfING �:�.�O Hislo�icFetle�alBuiltling p 350 W. BlM1 Streel a��p.° oewmnerie. soii Council meMings are vitleo streametl live antl arcM1ivetl at www.dtyoMubuque.org�metlia antl on �ubuque's CilyCM1annel on lM1e M1Ytliacom wble syslem al wbk cM1anrelB antl tligilal 11].P REGOLAR SESSION 8:00 PM PLE�GE OF ALLEGIFNCE PROCLAMATION�S) 1. Human5laveryantlHumanhalfickingPreveMionMOMM1 �JanuaryP018� antlHuman T�alficking Awareness �ay �January 11, P018) Proclamalion CONSENT REMS The mnsen[ageMa iRms are mnsitleretl[o be mutine aM noromMoversial antl all mnserR iRms vnll be rio�mally w[etl upon In a sirgle mction vnNou[ any upa�a[etliscussion on a pa�ticula� IRm If you v.oultl like[o tliscuss one N Ne Consen[ IRirs, please go m Ne micmpM1one aM be remgnizetl by Ne Ahyo� aM sfa[e[M1e i[em you v.oultl like removetl fmm Ne ConserR HgeMa fo� sepa�aR tliuussion aM mnsitle�afion. 1. Minules antl RepoM1s Submilletl Ceble N Cammissianaf 1'L6; Ciry Cawcil Pmceetliqqsaf 1'L4; Oubuque CaulM1y Eme�gency Menagemerrt Commiss�on cf &�1/1]; Five FlagsCivic Cen�r Commission of 11/2]; Humen RgM1n Cammissianaf 11/13; Larg Ren9e Plennirg Htltimry Cammis9an cf 11/2d Perk entl Recreeean Cammissian af 11/14; Zaning Htivimry Cammis9an cf 12/G Zaning Boertl cf Htljusenent 11/16; Pmcf cf publice[ian br Ciry Cawcil Pmceetlings af 11/13, 11/20, 11/2]; Suggesletl �isposition: Receive antl Fik P. NMiceMClaimaantl5uits �augles Spyrimn far pmpetty tlemege_ Suggesletl �isposition: Rewive antl Fik; Reterto CilyAllo�rey 3. �ispositionofClaims Ciy Htmmey etivising NettM1e follovnqq cleims M1eve been referretl to Public Eney Rlsk Services of lov.a, Ne egerrt for Ne lov,a Communities Hssurence PooL �ougles Spyrimn for pmpetty tlemege_ Suggesletl �isposition: Receive antl Fik; Concu� A Awa�tlsantlRecognitionsb� lM1eCilyof�ubuque City Manager transmitting the public information brochure listing awards and recognitions for the City of Dubuque. Suggested Disposition: Receive and File 5. CRy Focus City Manager transmitting the Fall 2017 City Focus public information brochure. Suggested Disposition: Receive and File 6. Eagle Point Park - National Register of Historic Places City Manager transmitting correspondence from the lowa Department of Cultural Affairs that Eagle Point Park has been listed as a Historic District in the National Register of Historic Places effective November 27, 2017. Suggested Disposition: Receive and File 7. Dubuque Ranked#12 on "30 Best Small Cities in the U.S." List City Manager transmitting information from the online travel source Alot Travel, ranking Dubuque#12 on its list of the "30 Best Small Cities in the U.S." Suggested Disposition: Receive and File 8. Human Rights Department Mnual Report City Manager transmitting the Fiscal Year 2017 Annual Report of the Human Rights Department. Suggested Disposition: Receive and File 9. Fiscal Year 2019 Mnual Tax Increment Financing (TIF) Report City Manager transmitting the Annual Tax Increment Financing Report that has been filed with Dubuque County Auditor Denise Dolan. Suggested Disposition: Receive and File 10. Baker Tilly Study - Historic Tax Cred'R Program is an Economic Driver for lowa City Manager transmitting information from the Historic Tax Credit Economic Impact Study as performed by the accounting firm of Baker Tlly. Suggested Disposition: Receive and File 11. Veterans' Memorial Plaza Fund Donation City Manager recommending acceptance of the Veterans' Memorial Plaza Fund for use at veterans' memorials. RESOLUTION Accepting a gift of funds from Veteran's Memorial Plaza For the maintenance, care, and e�ansion of the Chaplain Schmitt Island Veteran's Memorial Plaza and authorizing the sale of additional pa�rs to be used for the Chaplain Schmitt Island Veteran's Memorial Plaza or any Veteran's Memorial within the City of Dubuque. Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Tree City USA Application City Manager recommending approval for the Mayor to execute the Tree City USA application for the City to become a Tree City USA. Suggested Disposition: Receive and File; Approve 13. Schedule of Assessments for Garbage/Junk Collection and Weed Cutting for 2017 (Health Services) City Manager recommending approval of the levy of special assessments for Weed/Junk/Garbage Enforcement Programs with the Health Services Department for properties enforced on from June 15, 2017 to October 12, 2017. RESOLUTION Adopting the Schedule of Assessments for 2017 and Directing the City Clerk to Certify the Schedule of Assessments to the County Treasurer and to publish notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s) 14. Actuarial Valuation of Post-Employment Benefit Plans City Manager recommending approval of the selection of Menard Consulting, Inc. to conduct the GASB-75 actuarial valuation for 2018 Suggested Disposition: Receive and File; Approve 15. Adopting Code Supplement No. 27 City Clerk recommending adoption of Supplement No. 27 to the City of Dubuque Code of Ordinances. RESOLUTION Adopting Supplement No. 27 to the Code of Ordinances of the City of Dubuque, lowa Suggested Disposition: Receive and File; Adopt Resolution(s) 16. Civil Service Commission - Certified Lists Civil Service Commission submitting the Certified Lists for the positions of Utility Worker and Mechanic. Suggested Disposition: Receive and File; Make Matter of Record 17. Kunkel &Associates, Inc. Contract Amendment #1 with the lowa Economic Development Department (IEDA) City Manager recommending approval of a resolution authorizing a first amendment to a contract with the lowa Economic De�lopment Authority (IEDA) for High Quality Jobs Program Financial Assistance benefits on behalf of Kunkel &Associates, Inc., that extends the periods for job creation and maintenance. RESOLUTION Approving a First Amendment to the Economic Development Financial Assistance Contract by and among Kunkel &Associates, Inc., the City of Dubuque and the lowa Department of Economic De�lopment Suggested Disposition: Receive and File; Adopt Resolution(s) 18. lowa Department of Transportation - Local Detour Agreement for Southwest Arterial Interchange Bridge Over US Highway 20 City Manager recommending authorization for the Mayor to execute an agreement with the lowa Department of Transportation for the use of local roads as an authorized detour route for the Southwest Arterial Overpass Interchange Bridge Over US Highway 20 Project. RESOLUTION Approving the lowa Department of Transportation Agreement for use of local agency roads as detours for the Southwest Arterial Overpass Bridge o�r US Highway 20 Suggested Disposition: Receive and File; Adopt Resolution(s) 19. Giese Manufacturing Company, Inc. - 1st Amendment to Development Agreement City Manager recommending approval of the 1st Amendment to the Giese Manufacturing Company, Inc. De�lopment Agreement that corrects the termination date to July 1, 2019. RESOLUTION Approving the First Amendment to the Development Agreement between the City of Dubuque, lowa and Giese Manufacturing Company, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 20. Grandview Avenue and Loras Boulevard Traffic Signal Reconstruction Project Acceptance City Manager recommending acceptance of the public improvement for the Grandview Avenue& Loras Boulevard Intersection Improvement Project as completed by Portzen Construction, Co. RESOLUTION Accepting the GrandviewA�nue & Loras Boulevard Intersection Improvement Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 21. Airport Parking Lot Project 2016 Acceptance City Manager recommending acceptance of the public improvement for the Dubuque Airport Parking Lot Repair Project 2016 as completed by Tom Kueter Construction Co. RESOLUTION Accepting the Dubuque Airport Parking Lot Repair Project 2016 and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 22. Asphalt Overlay Access Ramp Project Three Acceptance City Manager recommending acceptance of the construction contract for the 2017 Asphalt Overlay Access Ramp Project Three as completed by Midwest Concrete, Inc. RESOLUTION Accepting the 2017 Asphalt Overlay Access Ramps Project Three and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 23. Asphalt Overlay Access Ramp Project Four Acceptance City Manager recommending acceptance of the construction contract for the 2017 Asphalt Overlay Access Ramp Project Four as completed by Midwest Concrete, I nc. RESOLUTION Accepting the 2017 Asphalt Overlay Access Ramps Project Four and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Lower Bee Branch Creek Floating Island Project Acceptance City Manager recommending acceptance of the construction contract for the Lower Bee Branch Creek Floating Island Project as completed by ENCAP, Inc. RESOLUTION Accepting the Lower Bee Branch Creek Floating Island Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 25. Purchase of Property on Valley Street for Villa Street Drainage Improvements City Manager recommending approval to purchase real estate on Valley Street from Larry and Debra Lyons that will be used as part of the Villa Street Drainage Impro�ments Project. RESOLUTION Approving the acquisition of real estate owned by Lawrence G. and Debra J. Lyon in the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 26. Q Casino Request for Funding Projects from Depreciation and Improvement Fund City Manager recommending approval of a request from Dubuque Racing Association President Jesus M. Aviles for funding three repair projects from the Depreciation and Improvement Fund. Suggested Disposition: Receive and File; Approve 27. Public, Educational, and Government (PEG) Capital Grant Expenditure Request City Manager recommending approval of the Cable N Commission's request for funding from the Public, Educational, and Government(PEG) Capital Grant for Access Equipment and Facilities for Loras College to purchase newsroom integration software. Suggested Disposition: Receive and File; Approve 28. Signed Contracts U.S. Department of Commerce- Economic De�lopment Administration Amendment to Financial Assistance Award for the Upper Bee Branch Creek Restoration Project- Channel, Streets & Utilities Project. Suggested Disposition: Receive and File 29. Improvement Contracts / Performance, Payment and Maintenance Bonds Connolly Construction, I nc. for the Derby Grange Road Sanitary Sewer Extension Project. Suggested Disposition: Receive and File; Approve 30. Alcohol and Tobacco License Applications City Manager recommending approval of annual liquor, beer, wine and tobacco license applications as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Ttle 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits RESOLUTION Approving applications for retail cigarette/tobacco sales/nicotine/vapor permits, as required by lowa Code Chapter 453A.47A Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. Master Lease Agreement with Southwestco Wireless Inc. d/b/a Verizon Wireless City Manager recommending that a public hearing be set for January 16, 2018, on a proposed Water Tower and Ground Space Lease for Verizon to e�and their capacity at the 3rd Street Water Tower at 3rd and College Streets. RESOLUTION Intent to dispose of an interest in real property owned by the City of Dubuque by lease between the City of Dubuque, lowa and Southwestco Wireless, Inc. d/b/a Verizon W i reless Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for January 16, 2018 BOARDS/COMMISSIONS 1. Boards and Commission Appointments Appointrnents to the following commissions to be made at this meeting. Community Development Advisory Commission One, 3-year term through February 15, 2020 (Vacant Low-to Moderate-I ncome term of Blok) Applicant: Gerald Hammel Jr., 1225 Y� Rhomberg Ave. (Qualifies for Low-to Moderate-Income) Historic Preservation Commission One, 3-year term through July 1, 2018 (Vacant At-Large term of Terry) Applicant: Kayla Morrison, 2175 Clarke Dr. (Qualifies as At-Large) This commission is subject to the State of lowa Gender Balance Law. 9 Commissioners total; currently 6 males/2 females Housing Board of Appeals Two, 3-year terms through January 11, 2021 (Expiring terms of Gotz and Lammer-Heindel) Applicants: Mary Go�, 1844 Bennett St. Christoffer Lammer-Heindel, 1145 Ntt. Pleasant St. (Additional applicant) Human Rights Commission Three, 3-year terms through January 1, 2021 (E�iring terms of Allen, Davis, Borovic) Applicants: Anthony Allen, Address�rified within corporate city limits Nicole Borovic, 3163 Hillcrest Rd. Frederick Davis Jr., 176 Alpine St. #5 Ashley Melchert, 1265 Thomas PI. This commission is subject to the State of lowa Gender Balance Law. 9 Commissioners total; currently 3 males/3 females Mediacom Charitable Foundation One, 1-year term through December 31, 2018 (Expiring term of Chavenelle) Applicant: Gail Cha�nelle, 1155 Kelly Ln. PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. 1. Vacation of Plat of Survey of Hurst Addition (Lots 1 &2) Proof of publication on notice of public hearing to consider approval to vacate the Plat of Lot 1 and Lot 2 of Hurst Addition, comprised of Lot 31 through Lot 36 of O'Neill's Addition in the City of Dubuque, lowa and the City Manager recommending approval. RESOLUTION Approving the vacation of the Plat of Survey of Lot 1 and Lot 2 of Hurst Addition, in the City of Dubuque, lowa, and Approving the use of the former Legal description, namely: Lot 31, Lot 32, Lot 33, Lot 34, Lot 35 and Lot 36 of O'Neill's Addition in the City of Dubuque, lowa Suggested Disposition: Receive and File; Adopt Resolution(s) PUBLIC INPUT At this time, anyone in the Council Chambers may address the City Council on the Action Items on the agenda or on matters under the control of the City Council. Citizens are asked to approach the podium and state their name and address before proceeding with their comments. Individual remarks are limited to five minutes, and the overall Public Input period is limited to 30 minutes. Under the lowa Open Meetings Law, the City Council can take no formal action on comments given during Public Input which do not relate to Action Items on the Agenda. ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Greater Dubuque Development Corporation - Quarterly Report President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque Development Corporation Suggested Disposition: Receive and File 2. Contracted Services Agreement Amendment with Travel Dubuque/ Convention and VisRors Bureau for Sister CRy ActivRies City Manager recommending approval of an amendment to the Contracted Services Agreement with Tra�l Dubuque/ Convention and Visitors Bureau related to transitioning Sister City activities to Travel Dubuque. RESOLUTION Approving an Amended Agreement between the City of Dubuque, lowa and Dubuque Area Con�ntion and Visitors Bureau Suggested Disposition: Receive and File; Adopt Resolution(s) 3. Code of Ordinances Amendment - Title 2 Repealing Sister City Relationships Advisory Commission City Manager recommending adoption of an amendment to the City of Dubuque Code of Ordinances officially repealing the Sister City Relationships Advisory Commission contingent upon City Council approval of an amendment to the Tra�l Dubuque Contracted Services Agreement. ORDINANCE Repealing Ordinance No 59-10 which established the Sister City Relationships Advisory Commission Suggested Disposition: Receive and File; Motion B; Nbtion A 4. Request for Work Session - Travel Dubuque/Convention and Visitors Bureau Tra�l Dubuque President&CEO Keith Rahe requests City Council approval to schedule the annual Travel Dubuque City budget work session for Monday, February 5, 2018 at 5:30 p.m. Suggested Disposition: Receive and File; Council 5. Code of Ordinances Amendment - Title 8 Human Rights - Unfair and Discriminatory Practices City Manager recommending approval of an ordinance which amends City of Dubuque Code of Ordinances, Section 8-3-4: Credit, to mirror lowa Code and include familial status as a protected class for credit discrimination purposes. ORDINANCE Amending City of Dubuque Code of Ordinances Ttle 8 Human Rights, Chapter 3, Unfair and Discriminatory Practices, Section 8-3-4 Suggested Disposition: Receive and File; Motion B; Nbtion A 6. Request for Proposal - East-West Corridor Preliminary Design Professional Consultant Services City Manager recommending approval to initiate the Request for Proposals process to seek professional consultant services to complete the Preliminary Engineering Design and NEPA/Environmental Study Phase to advance the development of the East-West Corridor Capacity I mprovements along Uni�rsity A�nue at the intersections at Loras Boulevard, Asbury Road, and at Pennsylvania Avenue. Suggested Disposition: Receive and File; Approve 7. AECOM Technical Services, Inc.- SW Arterial Consultant Supplemental Agreement No. 19 City Manager recommending authorization to execute a supplemental agreement with AECOM Technical Services, Inc., which approves revisions to the original scope of services to the Consultant Professional Services Contract to perform final engineering design to complete the 4-lane construction of the Southwest Arterial Project, subject to the concurrence of the lowa Department of Transportation. RESOLUTION Approving the Consultant Professional Services- Supplemental Agreement No. 19 between the City of Dubuque and AECOM Technical Services, Inc. to perform final engineering design to complete the 4-lane construction of the Southwest Arterial Project Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Fiscal Year 2019 Budget and Fiscal Policy Guidelines City Manager recommending adoption of the Fiscal Year 2019 Budget Policy Guidelines. Suggested Disposition: Receive and File; Approve COUNCIL MEMBER REPORTS CLOSED SESSION Pending Litigation and Real Estate Transfer Negotiations—Chapter 21.5(1)(c), -(j) Code of lowa ADJOURNMENT The agenda with supporting documents may be accessed at v�w.cityofdubuque.org or at the City Clerk's Office, 50 W. 13th Street, during regular business hours. This notice is given pursuant to Chapter 21, Code of lowa, and applicable local regulations of the City of Dubuque, lowa and/or governmental body holding the meeting. Any visual or hearing impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's OFfice at (563) 589-4100 or TTY/TTD (563) 690- 6678.