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Tree City USA Application Copyrighted December 18, 2017 City of Dubuque Consent Items # 12. ITEM TITLE: Tree City USAApplication SUMMARY: City Manager recommending approval for the Mayor to execute the Tree City USA application for the City to become a Tree City USA. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type Tree City USA Application-NNM Memo City Manager Memo Staff Memo Staff Memo Application Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Tree City USA Application Approval Request DATE: December 13, 2017 Leisure Services Manager Marie Ware and the Park and Recreation Advisory Commission recommend City Council approval for the Mayor to execute the Tree City USA application for the City to become a Tree City USA. In previous years the City did have this designation, however, it lapsed years ago. I concur with the recommendation and respectfully request Mayor and City Council approval. �� �� ��� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CTTY OF Dubuque �" ui���eNe�ary DUB E 'il��i;' Masterpiece on the Mississippi Z°°' Z°'Z 2013 2017 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Tree City USA Application Approval Request DATE: December 9, 2017 INTRODUCTION The purpose of this memo is to request approval to submit a Tree City USA application BACKGROUND Dubuque Trees Forever had its first organizational meeting January 21 , 2017. It has not been quite a full year and this group has accomplished numerous projects including their kickoff project at Washington Park, a tree planting in Eagle Point Park and tree mulching in Dubuque Industrial Center West. Their activities have brought lots of new volunteers to work on tree related activities throughout the city. They also have established plans for the coming years. DISCUSSION Dubuque Tree Forever requested the city consider applying to become a Tree City USA. The City in previous years did have this designation however it had lapsed years ago. Leisure Services staff researched the information to complete the application that is attached. The Parks and Recreation Commission recommends approval. ACTION REQUESTED I respecffully request City Council approval for the Mayor to sign the attached Tree City USA application. cc: Laura Roussell, Dubuque Trees Forever President Steve Fehsal, Park Division Manager attachment TREE CITY USA® APPLICATION Select one: 0 First Time Applicant OR 3E2 Recertification TREE CITY USA TREE CITY USA status is awarded for work completed by the community during the calendar year. P' ase contact your State Urban Forestry Coordinator for your state's deadline, mailing address and any additional inf aation required by your state. The common deadline is December 31 but can vary by state. Completed applications with e '':achments can be mailed to your State Urban Forestry Coordinator. To apply online and for additional information, please visit portal.arborday.org. ommunity Information Community Name (as it should appear on recognition materials) City of Dubuque, Iowa Community Website www.cityofdubuque.org Mayor or Equivalent First Name Roy Professional Title Mayor of Dubuque 50 W. 13th Street Dubuque Email Address ctyclerk@cityofdubuque.org Phone Number (ex. 402-473-9553) 563-589-4100 Address City Last Name Buol State IA Fax Number 563-589-0890 City Forestry Contact: Person who is responsible for completing and answering questions about this application. Thomas Kramer Urban Forester 2200 Bunker Hill Road Dubuque IA tokramer@cityofdubuque.org Phone Number (ex. 402-473-9553) 563-589-4298 Fax Number First Name Professional Title Address City Email Address Last Name State 563-589-4391 Standard 0: Tree Board or Department Frequency of Tree Board Meetings: ❑Weekly Chairperson: If your city or town has a Tree Board, Hat your chairperson or hes Jennifer First Name Professional Title Address City Email Address Zip Code 52001 Zip Code 52001 ❑ Bi weekly Monthly 0 Quarterly ❑ Semiannually 0 Annually d board member. If your city or town doesn't have a Tree Board, list your city department or manager. Last Name Tigges Business Owner - Video Creations 4927 Wild Flower Drive Dubuque producer@videocreations.com 563-583-7128 Phone Number (ex. 402-473-9553) Other Tree Board Members or Staff Robin Richard Kenneth Rebecca First Name First Name First Name First Name State IA 52002 Zip Code Fax Number Last Name Last Name Last Name Last Name Kennicker Kirkendall Klinge Kuhle If additional Tree Board members are needed, please attach. OVER — Page 1 of 2 — Standard ©: A Community Tree Ordinance Date Current Tree Ordinance was established February 16, 2015 NEW Applicants (required): ❑ Current ordinance is attached. RECERTIFICATIONS: ❑ Our ordinance as last submitted is unchanged and still in effect. y Our ordinance has been changed. The new version is attached. Standard 4: A Community Forestry Program with an Annual Budget of at Least $2 per capita Community Population 60,000 To review program standards and application resources visit arborday:org/treecity, Tree Planting and Initial Care $ 16,003 Tree Maintenance $ Tree Removals $ $362,818 Management $ Utility Line Clearance $ Volunteer Time $ Other (please explain) $ Total Community Forestry Expenditures $ Please attach Annual Work plan (if required by your state) and supporting budget documents. 378,821 Trees Planted 30 Trees Pruned 463 Trees Removed 215 Date of observation Standard 0: Arbor Day Observance and Proclamation April 28, 2017 Please attach program of actio' ies, photos, and/or news coverage. Attach Arbor Day Proclamation. 44lieldlidtJWlY3iiWY WLI'V:si.lYai NI Ild 6 lids Ll,114LIW tlr I11111i.I YI IuIYWLI'Yi I'IIWi ei.1.,IYdd.IIIiWI.NVI 16uV1 ,In11111,ll W'YIIIYALLIn, 6114i Ilei 1141 YII le Idol? IIdWiYIVI Idl I 'i,lld1i,,,,lldll, 1.41i tiLlll,lllllli L Mayor or Equivalent Signa ure Mayor Title December 18, 2017 Date Application Certification To Be Completed By The State Forester:` Community: The above named community has made'formal application to this office.1, am pleased to advise:you`that we reviewed the application and have concluded that, based on the information contained therein, said community is eligible to be Certifie d as a Tree City USA community, having in my opinion met the four standards required for recognition State Forester Signature -Date Mail completed application with requested attachments to your state forester no later than December 31 (unless your state has instituted a different deadline.) 50077103 Arbor Day Foundation Urbon & Community Forestry — Page 2 of 2 — TREE CITY USA APPLICATION City of Dubuque, lowa, continued BOARD MEMBERS (continued from page 1) Kate Larson Karen Lyness frtYOP %� �I / � DUB E �L� ni��,i.,�e..,,,�„n��aim.l,�ar,�d . ���`L+��� I �Y�IL����l Y Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of irees, and Whereas, this holiday, called Arbor Day was first observed with the planting of more than a million treesin Nebraska, and Whereas, Arbor Day is now observed throughout the nation and the world, and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen and provide habitat forwildlife, and Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless otherwood products, and Whereas. trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and Whereas, trees, whereverthey are planted, are a source of joy and spiritual renewal. NOW THEREFORE, I, ROY BUOL, MAYOR OF THE CITY OF DUBUQUE, IOWA, ON BEHALF OF THE CITY COUNCIL, STAFF AND THE CITIZENS OF DUBUQUE, DO HEREBY PROCIAIM THE , 28�" DAY OF APRIL 2017 AS "ARBOR DAY" IN THE CITY OF DUBUQUE, IOWA, and urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. IN W�TNESS THEREOF, I have hereunto set my , � : ' hand and caused the Great Seal of the Ciry of r�y, .; ^' � _�q�, Dubuque to � affixed this 17th day of April 2017. � ', � � '!�G"' '� r �`����` ' „; `9 t; /�� � �«� . 'g;_-' iili�� %�, �� Roy D. Buol,� ayor � �f� �' Attest: �; ,� �'.1�'/ Kev�Fimstahl, CMG City Clerk DUBUQUE TREES FOREVER ARBOR DAY CELEBRATION 2017 Started with a brief ceremony and an educational moment on how to properly plant trees, then 21 volunteers including the Mayor planted four trees in Washington Park and also cleaned and mulched the park. I . ,_ � I - ! 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We will also respond to many more urgent (emergency type) of calls such as wind damaged trees. With Emerald Ash Borer very present in the City of Dubuque, Ash trees will start to decline at an alarming rate. We are going to be very proactive in removing Ash trees. We have approximately 2,000 Ash trees on city property. A plan to replace some of these trees will be developed this year. i CITY OF DUBUQUE STREET TREE AND LANDSCAPING ON PUBLIC RIGHT-OF-WAY POLICY This policy regulates the planting, maintenance, and removal of Vees, shrubs, and vegetation in public rights-of-way. , I. DEFINITIONS. For the purpose of this Policy the following terms, phrases, words, and their derivations have the meaning given herein: 1. C� - The City of Dubuque, lowa. 2. LeisureServicesDeoartment-ThedesignatedCirydepartmentunderwhose jurisdiction trees and landscaping in public rights-of-way fall. 3. Citv Forester or Desiqnee - The qualified designated official assigned to enforce this Policy. 4. Citv Enqineerinq Department - The designated department under whose jurisdic[ion public rights-of-way, including but not limited to sidewalks and roadways, fall. 5. Plantinq lawn - The area between the roadway (or back of curb) and sidewalk. 6. Parkwav-The area, exduding the sidewalk, if any, between the property line and the curb, or in the absence of a curb, between the property line and the nearest edge of the street paving. 7. Street tree - A tree located in the planting lawn, planted by the City, by an approved contractor of the City, or by another party having first secured the City's permission. 8. Small trees - Designated as those attaining a height of fifteen feet (15') [o thirty-five feet (35'). 9. Mediumtrees- Designatedasthoseattainingaheightofthirty-fivefeet(35') to forty feet (40'). 10. Larqe trees- Designated as those attaining a height offorty feet(40')to sixty feet (60'). 11. Undesirable trees - Trees not suitable for use as street trees because they exhibit negative characteristics, including but not limited to the following: thorn production, weak branching habit, messy fruit production, or disease susceptibility. 12. Shrub-A perennial woody plant having several stems originating atthe base and relatively low in height, generally Iess than twenry feet (20'); a bush is often used interchangeably with a shrub and is usualiy less than six feet(6') tall. 13. Non-woodv veqetation - Herbaceous plants that have leaves and stems that die down to [he soil level at the end of ihe growing season and have no persistent woody stem above ground. Herbaceous plants may be annual, biennial, or perennial. They are planted in a manner which enhances and improves aesthetic appearance and promotes capturing and usage of stormwater runoff while complying with restrictions set forth in this Policy. 14. Landscapinq - Improving the planting lawn or other public right-of-way by planting trees, shrubs, and other vegetation for functional and aesthetic purposes. 15. Undesirable landscapinq - Landscaping not suitable for use in the public right-of-way, including but not limited to the following: fruit and vegetab�es, noxious weeds, nuisance plants, piants having thoms, spines, and prickles, or others as deemed undesirable by the City Forester. 16. Immediate danqer or threat - A tree, shrub, or other planting condition that risks public safety and requires the immediate attention of the City Forester. 17. Riqht-of-wav trees and brush - Trees and brush found growing on pubiic right-of-way, but not in a plan[ing lawn as defined above.This includes but is not limited to trees and brush that have established naturally or trees and o[her vegetation that were at one time planted by an adjoining private property owner. 18. Sidewalk plantinq pit - An area within a paved surface where a tree is planted. 19. Revocable license - A license issued for landscaping and planting placements that are approved and meet all the requirements of this Policy. 20. Permit s - Allowing the planting, trimming, removal, or heatment of any tree(s) growing on City property is required. When and where it is indicated that "with written permission" or "prior approval by the Ciry Forester is needed" an application will need to be made. 21. SUDAS - Statewide Urban Design & Specifications, Chapter 10 of the Design Manual and Division 9, Section 9030 of the Specification Manual will have Supplemental Specifications for City requirements and refer to this 2 Policy by reference. 22. Riqht-of-wav - The land area of which the right to possession is secured or reserved by the City for roadway purposes. 23. Appeals - Citizens wishing to appeal any of the requirements of this Policy, process, or fees must submit the appeal in writing to the City Manager. II. GENERAL PROVISIONS. 1. Ownershia Trees growing on the property line are thejoint property of both parties by law. 2. Maintenance and Removal. Maintenance and removal of publically owned trees will be completed on a prioriry basis. Street trees and trees planted on other developed publically owned properties will be the highest priority. Trees on undeveloped public right- of-ways and properties will be a lower priority; private property owners may be given permission to remove trees on undeveloped public right-of-ways.Trees planted by private property owners or trees that have naturally established themselves on the right-of-way where no sidewalk exists are the responsibility of the adjoining property owner. 3. Tree Trimminq/Pruninq. Removal Grindinq. Any plantings obstructing street tree removal, himming/pruning, or stump grinding will not be replaced if damaged during those operation s. The City Forester will not attempt to contact the abutting owner prior to any tree maintenance operation. 4. RelocationofTrees. Shrubs Landscapinq.WhenevertheCitypavesorrepavesany street or changes the grade line of any street or public place or constructs or reconstructs any conduit, water main service, or water connection, sewer, or other municipal public works or utility, the abuiting owner must, when so ordered by the City, remove any such, privately-planted Irees, shrubs, non-woody vegetation, orother landscaping from the public right-of-way to accommodate such work. If the abutting ownerfails to remove such shrubs, non-woody vegetation, or other landscaping removal wili be done by the City as part of the construction project and the costs of removal will be assessed to the abutting owner and given to the County Treasurer for collection in the same manner as property taxes. 5. Violations. Any person who fails to comply with the terms and conditions of this ' Policy or approved license after written notice from the City will lose his or her license and not be granted another such license without approval of the City Manager. III. APPROVAL, LICENSE REQUIREMENTS. Prior approval from the City Forester is required before planting any tree on public right of- way. A one-time courtesy or revocable license will be required from the City Manager, City Engineer, and/or Leisure Services depending upon the scope of project. 3 IV. STREET TREES. 1. General Requirements. A. Only the Leisure Services Department or those contracted or approved by the Leisure Services Department may plant, spray, fertilize, preserve, prune, remove, cut above ground, or otherwise disturb any tree located within the planting lawn. All tree care practices must conform to the standards approved by the National Arborist Association, the International Sociery of Arboriculture, and the American National Standard ANSI 2133.1 Safety Requirements. B. If a property owner or tenant has plan[ed an undesirable tree, or af[er September 15, 1985, plants a tree that does not meet the specifications set forth in this Policy, the Leisure Services Department will notify the property owner or tenant of this Policy and ask that the tree be removed. If the tree is not removed by the date established, the tree will be removed and costs of removal will be assessed to the abutting owner and given to the County Treasurer for collection in the same manner as property taxes. C. In any planting lawn less than four feet (4') in width, the City Forester will determine if a tree can be planted based on site suitability. In planting lawns that measure between fourfeet(4')and five feet(5') in width, both small and medium size trees may be planted. In planting lawns greater than five feet (5') in width, large trees may be planted. Sidewalk planting pits must have a minimum of thirty-six(36)square feet of exposed ground and be a minimum of three feet (3') deep. D. Small trees must be used where overhead lines or building setback present special problems, regardless of the size of the planting lawn. Small and medium size trees must be used in planting pits. E. Trees must be pianted at least fifty feet (50') feet from the edge of street intersections, traffic control lights and stop signs, and at least ten feei (10') from driveways and fifteen feet (15') from alleys. The exact location will be determined according to the type of tree to be planted. F. No tree may be planted closer than twenty-five feet (25') from a street light and ten feet (�0') from a utility pole, water shut-off, hydrant, or gas line lateral. G. Spacing of trees will be determined by the Ciry Forester according to local conditions, the species, cultivars, or varieties used, and mature height, spread, and forms. Generally, all large trees must be planted forty feet(40') to sixty feet (60') apart. All medium trees must be planted a minimum of thirty-five feet (35') apart. All small trees must be planted a minimum of 4 twenry-five feet (25') feet apart. H. When a hee is removed from a planting lawn,[he City will replace it if budget considerations and this Policy allow replacement. If a property owner wants a tree planted where one does not exist, the City will provide fifty percent (50%) of the cost to plant the tree, if budget considerations and this Policy allow. If the Ciry is unable to fund replacement or share the cost of adding a tree, the property owner may purchase a tree, and the Leisure Services Department will plant iL The property owner may plant this tree provided the City Forester has approved the tree rype and its location. I. When the tree removed is from a planting lawn less than four feet (4') in width, the City may provide and plant a tree beyond the sidewalk on private property (in the front yard) at the request of the property owner, based on site suitability as determined by the City Forester, and if budget considerations allow. Such treethen becomes the propertyand responsibility I of the property owner. If it is determined that there is no room to plant a tree on the neighboring private property, an exception may be made to replace the tree in the planting lawn at the City Forester's discretion. Small and medium trees would be considered for replacement based on the size of the planting lawn and if budget considerations allow. J. Whenspecialconditionsorcircumstancesthatarenotdirectlycoveredinthis Policy arise, the Leisure Services Department will decide the proper course of action. K. The City Forester will select the type of street iree to be pianted with input from the property owner. L Violations. Any person who fails to comply with the terms and conditions of this Policy or approved license after written notice from the City, will lose his or her license and not be granted another such license without approval of the City Manager. 2. Proiect Related Trees. A. ProjectsubmittalstoEngineeringforfuturestreettreesmustincludeastreet tree planting layout, the quantity, specieslcultivar, and location for the City Forester's review. B. One (1) year establishment and warranty periods begin after[he installation is accepted by the Engineer. Care and maintenance of all plan[s will be the 5 responsibility of the contracror during that time. The Engineer may add additional years. 3. Tvpes of Trees Allowed. A. A list is prepared by the City Forester of small, medium, and large trees acceptable for planting as sheet trees. Undesirable trees will not be used for general planting; their use, if any, will be limited to locations where, because of certain characteristics of adaptability or for landscape effect, they are advantageous. The tree list will be updated as needed and posted on the City's website. B. Only desirable, long-lived trees of good appearance, beauty, adaptability, that are generally free from injurious insects or disease will be planted as street trees. The City Foresterwill review the species, cultivars, and varieties included on the list as needed to determine if any trees should be removed. C. The recommended street tree listing is a compilation of tree varieties chosen to meet City street tree planting needs and species diversity. Selections are based upon tree size and stature, crown development, hardiness, disease resistance,fruit/seed production, and urban tolerance.The Ciry Foresterwill use this list when making placement decisions. It wi�l not be used by anyone else because one tree, size, or selection does not fit all potential locations. 4. Plantin . A. Size. Unless otherwise specifed by the City Forester, all small deciduous tree species, and their cultivars or varieties, must be at least fve feet (5')to six feet (6') feet in height, have six (6) or more branches, and must be at least one inch (T') in diameter and planted six inches (6") above ground level. All medium and large deciduous tree species, their cultivars and varieties must be at least one and one-fourth inches(1 Y<")to one and one-half inches (1 Yz') in diameter six inches (6") above ground Ievel, and at least eight feet (8') to ten feet (10') in height when planted. The crown must be in good balance with the trunk. 8. Grade. Unless othenvise allowed for specific reasons, all trees must have comparativety straight trunks, well-developed leaders and tops, and roots characteristic of the species, cultivar, or variety showing evidence of proper nursery pruning.Ail trees must be free of insects, disease, mechanical injury, and other objectionable features at the time of planting, and conform to standards set forth in American Standards for NurserV Srock. C. Depth. All trees planted on City right-of-way must be planted so the tree's buttress root fiare is at-grade. 6 D. Transport Materials. Root balis are fragile and should be handled carefully. All tree root balls must have the iransport materials removed or cut back conforming to industry standards, priorto backflling.Those materials include but are not limited to hard plastic and fiber peat pot containers, fabric grow bags, wire baskets, and all natural and treated burlap and twine used on balled-in-burlap trees. 5. Pruninq, Treatment, and Removal. A. Pruning. Topping or dehorning of trees is not permitted, except with written permission of the City Forester. Established trees must be pruned over the tree's lifetime to allow free passage of pedestrian and vehicular traffic, to a[tain a desired 6ranch height of ten feet(10')over sidewalks and recreational trails, and fourteen feet(14') over streets and alleys. A tree's age, size, location, condition, and natural form are factors that determine the extent of pruning. B. Treatment. Any treatment of street trees will be completed by City Forestry staff unless treatment option by abuiting owner is approved by City Forester and paid for by that owner. C. Stump Removal. The stumps of trees removed must be cut to at least six inches (6") below the ground, soil must be replaced and the area must be leveled. If the area where the tree is removed wilt be paved, the tree must be cut or the stump must be removed at least eight inches (8") below the ground. D. TreeTrimming/Pruning, Removal,orGrinding.Anyplantingsobstructingtree removal, trimminglpruning, or stump grinding will not be replaced if damaged during those operations. The City Forester will not attempt to contact the abutting owner prior to any tree maintenance operation. 6. Tree Roots Affectinq Sidewalk. A. Cirystreettreesthatcauseorraiseproblemswithsidewalkswillberemoved by the City, only when it meets the City Forester's predetermined removal criteria. This criteria prevents the indiscriminant removal of a valuable resource. City street trees will be removed only when one (1)or more of the following is met: 1) The tree is in a state of decline due to disease or insect pest forwhich 7 a cure is unlikery. 2) The tree poses a safety risk that cannot be corrected, or an unreasonable safety risk would be created by the construction process or root pruning. 3) Required work improvements around the tree will likely kill or render the tree a hazard. 4) Tree preservation is not wst effective compared to [he tree's monetary value. 5) The tree is a public nuisance because of its species, size, location, fruit and seed drop, limb breakage, or other objectionable condition. 6) The aesthetic value of the tree is extremely low, or[he tree interferes with the growth and development of a more desirable tree. When a City street tree's root(s)causes or raises problems with the sidewalk and the tree's removal is not an option, the sidewalk will be repaired using ihe approved replacement modifications which best corrects the sidewalk anomaly while minimizing harm to the tree. B. City street trees that crack or raise problems for City curbs or streets, cause intersection site problems, or cause non-sidewalk related public safety problems (such as dead or dying trees) will be removed by the City when they cannot be saved or branches or roots cannot be pruned properly. The adjacent property owner will be given five (5)working days' notice by regular U.S. mail that the tree witl be removed and the reasons for removaL The notice wil I state that the adjacent property owner may appeal such removal to the City Manager. Such appeal must be in writing to Ihe City Manager within the flve (5) working day period. This notice and appeal does not apply to a tree posing an immediate danger or threat to public safety, requiring immediate removal. V. LANDSCAPING ON PUBLIC RIGHT-OF-WAY. Section IV, Street Trees, set forth above does not address, permit, or regulate planting groups of shrubs, non-woody vegetation,or other landscaping on public rights-of-way.This Section govems the planting, maintaining, and removal of groups of shrubs, non-woody vegetation, or other landscaping on public rights-of-way for landscaping purposes. 1. General Notes. A. Landscaping and/or screening required by the City's Zoning Ordinance may not be placed on City right-of-way. B. The property owner must plant and maintain the shrubs, non-woody 8 vegetation, or other landscaping according to this policy. The applicant is responsible for any and all liabiliry arising from the planting of shrubs, non- woody vegetation, or other landscaping on City property. 2. Plantinqs Permitted. A properly owner in the City may plant, care for, and maintain shrubs, non-woody vegetation,or other landscaping ("planiings") in the public right- of-way. It is the responsibility of the property owner to trim and maintain all plantings so there is no overhang onto, over, or into the sidewalk or street. Placement of moisture retention materials, weed conhol, and containment measures may be used. The plantings are subject to the restrictions below: A. Any person planting in the public right-of-way must contact lowa One Call System for utility locations. These locations will give approximate alignment 6ut not depth. The use of inechanical equipment for tilling is now allowed. Hand digging is recommended. B. Plantings may not exceed eighteen inches(18") in height; may not overhang onlo the pubiic sidewalk, curb, or roadway; may not be within twenry feet (20') from intersections. C. Plantings are permitted along areas of parking and bus stops. However, if complaiMs are received, removal, reduction, trimming, or other orderwill be determined by the City Manager. D. Any placement of planters with plantings will require a revocable license approval process. E. Where no public sidewalk exists, a four foot (4') unobstructed path will be identified by Engineering. This area must be kept free from any plantings and also be maintained by the abutting owner. 3. Enforcement Complaints will be logged and investigated.Violators will be notifed in writing of the violations and given a compliance deadline. If the City receives subsequent complaints of the failure to comply, the City or City's designated contractor will trim or remove non-compliant plantings. The City will assess any costs associated with that work at the Counry Treasurer's Office to be collected in the same manner as property taxes. 4. Plantinqs Obstructinq Tree Trimminq/Pruninq Removal Grindinq. The City is not liable for damage to piantings that obstruct street tree removal,trimming/pruning,or stump grinding which are damaged or destroyed during those operations The City Forester will not attempt to contact the abutting owner prior to any street tree maintenance operation. 5. Violations. Any person who fails to comply with the terms and conditions of this Policy may be issued a municipal infraction. 9 VI. STREET CONSTRUCTION. 1. Purpose. The purpose of this Section is to prevent or minimize damage to street trees as a resWt of street construction activities. This Section provides an administrative procedure to follow when street trees are encountered in sheet, sewer, water, or utility construction projects. 2. Policv. A. Administrative Procedures. Street and utility construction activities cause varying degrees of damage to street trees. For this reason,the City Forester advises other City Departments and private contractors when street construction activities take place within ten feet (10') of a street tree. The outlined procedures are followed by all City Departments and contractors working within the public right-of-way: 1) The City Forester is a technical resource in the design and construction specification writing phase of City construction projects to identify issues and potential problems relating to street trees, which could arise from the construction activities. 2) Prior to the construction of a City street or utility construction contract, a project representative will walk the project area with the City Forester to determine what specific procedures should be followed to protect adjacent street trees. These procedures will be incorporated into the project specifications. 3) The City Forester, or appropriate representative, will be invited to the project pre-construction meeting with the contractorto emphasize the importance of protecting the trees while the work is progressing. 4) The City Forester will attend public meetings and hearings (as needed)on projects where potential damage to streettrees has been identified by prior inspection and review. Trees intended for trimming will be identified in the specifications and the public involvement process. 5) The City Forester will be available to the Engineering Division to monitor the progress of the contractor and to advise the City departments or private contractor if the work is not proceeding according to the adopted specifications relating to tree protection, or if the specifications should be altered during the progress of the work. 6) The City Forester will be available to discuss in greater detail the 10 anticipated effect on the tree, and to answer property owner's questions. 7) For privately contrected work, the contracting authority and the contractor are responsible for the protection of street trees pursuant to this policy. 8) TreeTrimming/Pruning, Removal,Grinding.Anyplantingsobstructing tree removal, trimming/pruning, or stump grinding will not be replaced if damaged during those operations. The Ciry Poresterwill not attempt to contact the abutting owner prior to any hee maintenance operation. B. Tree Removal. Ciry street trees growing over existing curbs or located too I dose to the curb or utility being placed, upgraded, or replaced such that reconstruction is not feasible without causing death of the tree, will be removed by the City or the City's designated contractor. In such cases, the adjacent property owner will be notified as outlined above. Trees removed for construciion projects will be replaced as part of the Ciry construction contract at no cost to the property owners if the planting lawn is a minimum of four feet (4') wide and meets other establlshed guidelines in this Policy. Replacement of removed trees will be done during normal planting seasons after the conshuction work is complete. C. Construction Practices. The construction specifications will outline specific procedures to be followed by the contractor, along with tree damage liabilities, including penalties and costs of damage remediation. Prior[o the commencement of conshuctioq the City Forestry crewwill prune street trees extending over the roadway, which could be damaged. Contractors must notify the City if damage is done beyond the level anticipated, and repairs to trees damaged during construction will be made by the contractor. W hen trees are damaged or destroyed due to negligence or non-com pliance, the contractor must pay for the necessary cost of repairs, removals, replacements, and reimburse the City for loss of value. Loss of value will be determined by the City Forester, using the most recent edition of The Council of Tree & Landscaoe Appraisers Guide for P�ant Appraisal. The following specific requirements protect and preserve our street trees. 1) All heavy equipment (other than hand tools) must be kept off of the planting lawn particularly under the drip line of any tree. 2) The planting lawn will not be cut in[o or disturbed in any way particularly within the trees' drip line. This includes creating setbacks for new curb and gutter, accommodating slip form pavers, reducing the height of the planting lawn or where an alternative exists, trenching or digging for utilities. If the contractor or an individual suspects the pianting lawn must be disturbed, he or she must notify Leisu re Services a nd consult with the City Forester who will determine whether such disturbance will be permitted. Curb and gutter removal will be done in such a way as to minimize any damage to the tree's root system or above ground parts. 3) The tracks or tires of the excavatodbackhoe or pavement grinder,etc. are not allowed to ride on the curb or planting lawn within a tree's drip line where it would damage the roots, buttress root flair, trunk or crown of the tree, without protective measures in place to protect the tree and avoid soil compaction. 4) Construction equipmen[ or materials, including gravel, sand, or soil, may not be stored on the surface of any unpaved area within a protected tree's drip line. 5) Chemicals, rinsates, or peholeum products may not be deposited within the drip line of City street trees. 6) Exposed tree roots must be protected from direct sunlight and airwith wet burlap following curb and gutter removal if backfilling is not completed by the end of the same workday. Prior to backfilling, all lime stone base materiai must be removed from behind the newly poured curb and gutter. Backfilling must be completed with hand tools to avoid compaction. 7) Where possible and specified by the City Forester, orange plastic barrier fencing or snow fence must be erected to protect trees and their root zones. The fencing must be installed prior to conshuction and cannot be removed until after final clean-up of the construction site. 8) To preserve viable root systems and maintain structural stability of a tree, all underground utility placement or replacement must be done by boring or tunneling beneath the root systems of the tree with open cut excavating done only outside of the tree's drip line. If a wntractor or an individual determines boring or tunneting is not possible, he or she must notify Leisure Services and consWt with the Ciry Forester I? who will determine whether boring or tunneling is possible. 9) Trenchinq/Tunnelinq NearTrees by Dr.James R. Fazio shall be used as a guide by qualifed utillty workers. 10) If a root must be cut and removed or a damaged root pruned, a clean cut must be made with a sharp cutting tool. The following sequence must be used: a) Expose the root by hand using hand toots such as shovel, trowel; b) Make a clean cut with a sharp tool such as a hand pruner or hand saw and in the event of larger roots, a chain saw; (root grinding is not an option); c) Remove root; d) Protect exposed root or backfill. 11) Curb and gutter replacement adjacent to street trees may be made with a slip form paver only if the paver can be accommodated without any additional alterations to the existing planting lawn. Where insufficient room does not exist, the area wili be poured using hand set steel forms. Expansion joint or masonite may be necessary for forming around the base of trees where conventional forms will notft. Non-linear paving (bump outs), skip overs, and narrower streets are all options to consider for avoiding root injury. 12) Where sidewalk replacement is necessary, care must be taken to avoid injury to the tree's root system. Sidewalk repairs must be made using the approved replacement modifications that best wrrect the sidewalk anomaly while minimlzing harm to the tree. Surface roots Iess than two inches (2") in diameter may be cut when necessary, making clean pruning cuts to a maximum depth just be�ow the finished grade of the new walk. The root system may not be cut further than five inches (5") away from the edge of the proposed new walk to accommodate its forms. 13) At no time may the planting lawn grade be changed by removing soil or through the addition of soil within the tree's drip line. 14) When a situation arises that may potentially harm to the tree and is ciearly not addressed by this Policy, the Engineering Department and City Forester will determine the best course of action. 13 D. Soil Qualitv. Backfill soil used in the righ[-of-way must be friable topsoi�. It may not contain admixtures of subsoil and must be free of lumps larger than two inches (2") in diameter, stones, plants, or their roots or construction matter or debris. VII. GOVERNING CODES. Goveming codes for enforcement of this Policy include lowa Code §364.12; City Code of Ordinances Title 6, Chapter 8 and Title 1 Q Chapter 1. I� CITY OF DUBUQUE, IOWA FORESTRY ACTIVITY EXPENSES - CALENDAR YEAR 2016 (10030220) Account Account Title 61071 61415 61417 62190 61010 61030 61050 61310 61320 61410 61416 61640 61650 61660 62010 62011 62033 62090 62208 62360 62411 62412 62421 62431 62511 62521 62528 62611 62614 62637 62667 62720 62747 71120 71415 71614 HOLIDAY PAY -OVERTIME WORKMENS' COMPENSATION UNEMPLOYMENT INSURANCE DUES & MEMBERSHIPS FULL-TIME EMPLOYEES SEASONAL EMPLOYEES OVERTIME PAY IPERS SOCIAL SECURITY HEALTH INSURANCE LIFE INSURANCE SAFETY EQUIPMENT MEAL ALLOWANCE EMPLOYEE PHYSICALS OFFICE SUPPLIES UNIFORM PURCHASES HAND TOOLS/EQUIPMENT PRINTING & BINDING GENERAL LIABILITY INSURAN EDUCATION & TRAINING UTILITY EXP -ELECTRICITY UTILITY EXP -GAS TELEPHONE PROPERTY MAINTENANCE FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. MOTOR VEH. MAINT. OUTSOUR MACH/EQUIP MAINTENANCE EQUIP MAINT CONTRACT LAN DSCAPE/FERT/PLANTS INTERNET SERVICES TREE MAINTENANCE MACH/EQUIPMENT RENTAL PERIPHERALS, COMPUTER SAWS TREE MAINT EQUIPMENT FY16 Less FY16 Plus FY17 Calendar year YTD Expenses Thru Per 6 Thru Per6 2016 Total 106.00 (106.00) 30,688.00 (30,688.00) 1,118.75 (1,118.75) 190.00 (190.00) 165,809.45 (82,211.66) 84,221.70 167,819.49 26,740.63 (16,055.38) 20,125.44 30,810.69 6,121.79 (4,120.32) 6,006.93 8,008.40 17,321.39 (9,152.66) 9,188.51 17,357.24 14,790.61 (7,636.57) 8,215.56 15,369.60 48,410.92 (18,720.00) 23,842.64 53,533.56 121.32 (60.66) 57.29 117.95 663.04 (186.76) 219.81 696.09 96.00 (66.00) 78.00 108.00 125.50 - - 125.50 548.90 (153.45) 192.20 587.65 459.56 (149.95) 79.97 389.58 4,502.87 (1,789.11) 927.27 3,641.03 303.31 - 303.31 2,195.00 3,145.00 5,340.00 229.40 (35.00) 227.85 422.25 2,224.96 (1,016.00) 816.88 2,025.84 1,152.52 (297.37) 327.38 1,182.53 475.34 (237.94) 297.37 534.77 985.32 (76.98) 174.67 1,083.01 7,117.06 (4,023.77) 3,624.86 6,718.15 18,368.02 (4,374.53) 4,406.80 18,400.29 2,751.66 (875.40) 992.89 2,869.15 1,942.50 (1,329.86) 1,570.25 2,182.89 2,573.84 (2,055.92) 2,124.28 2,642.20 145.00 (120.00) 25.00 999.40 (519.58) 512.54 992.36 12,415.29 (8,265.29) 8,423.21 12,573.21 1,892.50 (1,140.00) 752.50 844.24 - 844.24 691.80 (249.95) 441.85 46,250.00 (46,250.00) 4,919.95 4,919.95 421,371.89 (243,272.86) 184,719.25 362,818.28