Q Casino Request for Funding Projects from Depreciation & Improvement Fund Copyrighted
December 18, 2017
City of Dubuque Consent Items # 26.
ITEM TITLE: Q Casino Requestfor Funding Projects from Depreciation
and Improvement Fund
SUMMARY: City Manager recommending approval of a request from
Dubuque Racing Association President Jesus M. Aviles for
funding three repair projects from the Depreciation and
Improvement Fund.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Q Casino Request for Funding Projects-NNM Memo City Manager Memo
Q Casino Request for Funding for Parking Lot Repair Supporting Documentation
Q Casino Request for Funding for ADA Accessibility Supporting Documentation
Q Casino Request for Funding for Roof Repair Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Q Casino Request for Funding Projects from Depreciation and
Improvement Fund
DATE: December 13, 2017
Dubuque Racing Association President Jesus M. Aviles requests City Council approval
to fund the following repairs from the Depreciation and Improvement Fund:
1 . $5,922 for repair of four sections of Q Casino parking lot;
2. $85,000 to provide ADA accessibility to Administration offices, IRGC offices and
DCI offices; and
3. $85,000 to replace the flat roof on the Hilton Main Entrance and Houlihan's
Restaurant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen� � �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jesus M. Aviles, President & CEO, Dubuque Racing Association
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C A S I I�! O
December 1, 2017
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To: The Honorable Mayor and City Council Members
CC: Michael C. Van Milligan, City Manager
From: Jesus M. Aviles, President and CEO/ Dubuque Racing Association
Issue: Parking lot repair necessary due to settling �
As required in the Amended and Restated lease Agreement between the City of Dubuque and
the Dubuque Racing LTD., I am formally requesting City approval to repair four sections of the Q
Casino parking lot. Because the area for this improvement is on the old landfill, the ground will
be removed to a depth of 18 inches below current grade, the old piers and light bases will be
removed and the black top will be replaced. My recommendation for this expenditure is
$5,922.00.
The source of the funding for the project is the Depreciation and Improvement Fund (D&I Fund)
which has a balance of$861,899.25 and an available amount of$611,899.25. The required
minimum for the D&I Fund is $250,000 per the City/DRA Lease Agreement.
If you require additional information or further clarification, pleas� contact me. Thank y�u for
your consideration on this matter.
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fsus Aviles
resident & CEO
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1855 greyhound park road � dubuQue, ia 52001 � 800-373-3647 � QCasinoAndHotel.com
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December 1, 2017 � A S I � �
To: The Honorable Mayor and City Council Members
CC: Michael C. Van Milligen, City Manager
From: Jesus M. Aviles, President and CEO/ Dubuque Racing Association
Issue: ADA accessibility to Administration offices, IRGC offices and DCI offices
As required in the Amended and Restated lease Agreement between the City of Dubuque and
the Dubuque Racing LTD., I am formally requesting City approval to tear out the current
exterior stairwell leading to the Administration offices, the IRGC offices and the DCI offices
located at Q Casino. I am also seeking approval to tear out and replace the existing sidewalks
located around the Hilton pool area. Because the area for this improvement is on the old
landfill, the addition of the ADA handicapped accessible ramp along with the reduced size
adjoining stairwell will need to be placed on pylons to keep the ramp from settling separate
from the building. This will include removing and replacing the existing stairwell and adding an
ADA compliant ramp to the main entrance. My recommendation for this expenditure is
$85,000.00.
IIW Engineering in Dubuque developed drawings and estimated project costs. A copy of the
drawings and proposed build costs are included on the latter pages.
The source of the funding for the project is the Depreciation and Improvement Fund (D&I Fund)
which has a balance of$861,899.25 and an available amount of$511,593.25. The requireu'
minimum for the D&I Fund is $250,000 per the City/DRA Lease Agreement.
If you require additional information or further clarification, please contact me. Thank you for
your consideration on this matter.
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Je 's Avi�---� �
� �sident & CEO � ���
1855 greyhound park road � dubuQue, ia 52001 � 800-373-3647 � QCasinoAndHotel.com
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�ecember 1, 2017 C A S I N O
To: The Honorable Mayor and City Council Members
CC: Michael C. Van Milligen, City Manager
From: Jesus M. Aviles, President and CEO/ Dubuque Racing Association
Issue: Failing flat roof on Hilton Main Entrance and Houlihan's Restaurant
As required in the Amended and Restated lease Agreement between the City of Dubuque and
the Dubuque Racing LTD., I am formally requesting City approval to tear off the current flat
rubber roof on the Hilton Main Entrance and lobby as well as Houlihan's Restaurant. The
existing roof was installed incorrectly and in turn dramatically shortened the life of the roof.
Several areas of the roof pitch incorrectly, causing the roof to retain water. Not all areas around
the exhaust hoods are lined with a PVC protector. The new roof inembrane will be added with
an additional insulation overlay allowing water to flow correctly and increase the efficiency of
the buildings. All areas requiring access to work on units and all areas surrounding the exhaust
hoods will be protected with a PVC membrane. My recommendation for this expenditure is
$85,000.00.
IIW Engineering in Dubuque developed drawings and estimated project costs. A copy of the
drawings and proposed build costs are included on the ladder pages.
The source of the funding for the project is the Depreciation and Improvement Fund (D&I Fund)
which has a balance of$861,899.25 and an available amount of$611,899.25. The requi�ed
minimum for the D&I Fund is $250,000 per the City/DRA Lease Agreement.
If you require additional information or further clarification, please contact me. Thank you for
your consideration on this matter.
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�sus Aviles--�
� President & CEO �
1855 greyhound park road � dubuQue, ia 52001 ( 800-373-3647 � QCasinoAndHotel.com
Kevin Firnstahl
From:Kevin Firnstahl
Sent:Wednesday, December 20, 2017 2:44 PM
To:Jesus Aviles (jesus.aviles@qcasinodbq.com)
Cc:Juanita Hilkin
Subject:Q Casino Request to Draw from D&I Fund
Attachments:Q Casino Request for Funding Projects from Depreciation.pdf
Mr. Aviles,
This is to confirm that at the December 18, 2017 meeting, the City Council approved the request by Q Casino to draw
from the Depreciation and Improvement Fund for the projects noted below and outlined in the attachment.
1.$5,922 for repair of four sections of Q Casino parking lot;
2.$85,000 to provide ADA accessibility to Administration offices, IRGC offices and DCI offices; and
3.$85,000 to replace the flat roof on the Hilton Main Entrance and Houlihan’s Restaurant.
Please contact me if you have any questions of difficulty with the attachment.
Thank you.
Kevin S. Firnstahl, City Clerk
City of Dubuque
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50 W. 13 Street
Dubuque, IA 52001
563-589-4100
kfirnsta@cityofdubuque.org
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