12 18 17 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on December 18, 2017
in the Historic Federal Building, 350 W. 6th Street.
Present: Mayor 6uol; Council Members Cori` ors, Del
/Rios; City Manager Van Milligen, City Attorney Brumwell
A qnt:
oro, Jones, Lynch, Resnick,
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Human Slavery and Human Trafficking Prevention Month (January 2018) and
Human Trafficking Awareness Day (January 11, 2018) was accepted by Sr. Mary
Lechtenburg OSF and Sr. Joy Peterson PVB.`61.
1
Yays
rte' e Connors
Buol
, Jones
)% Del Toro
L7 Rios
Resnick
4'`i Lynch
Nays
CONSENT ITEMS
1. Minutes and Reports Submitted
Cable TV Commission of 12/6; City Council Proceedings of 12/4; Dubuque County
Emergency Management Commission of 8/1/17; Five Flags Civic Center Commission of
11/27; Human Rights Commission of 11/13; Long Range Planning Advisory
Commission of 11/28; Park and Recreation Commission of 11/14; Zoning Advisory
Commission of 12/6; Zoning Board of Adjustment 11/16; Proof of publication for City
Council Proceedings of 11/13, 11/20, 11/27.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Douglas Spyrison for property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Douglas
Spyrison for property damage.
Suggested Disposition: Receive and File; Concur
4. Awards and Recognitions for the City of Dubuque
City Manager transmitting the public information brochure listing awards and
recognitions for the City of Dubuque.
Suggested Disposition: Receive and File
5. City Focus
City Manager transmitting the Fall 2017 City Focus public information brochure.
Suggested Disposition: Receive and File
6. Eagle Point Park - National Register of Historic Places
City Manager transmitting correspondence from the Iowa Department of Cultural Affairs
that Eagle Point Park has been listed as a Historic District in the National Register of
Historic Places effective November 27, 2017.
Suggested Disposition: Receive and File
2
Yays
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
Nays
7. Dubuque Ranked #12 on "30 Best Small Cities in the U.S." List
City Manager transmitting information from the online travel source Alot Travel, ranking
Dubuque #12 on its list of the "30 Best Small Cities in the U.S."
Suggested Disposition: Receive and File
8. Human Rights Department Annual Report
City Manager transmitting the Fiscal Year 2017 Annual Report of the Human Rights
Department.
Suggested Disposition: Receive and File
9. Fiscal Year 2019 Annual Tax Increment Financing (TIF) Report
City Manager transmitting the Annual Tax Increment Financing Report that has been
filed with Dubuque County Auditor Denise Dolan.
Suggested Disposition: Receive and File
10. Baker Tilly Study - Historic Tax Credit Program is an Economic Driver for Iowa
City Manager transmitting information from the Historic Tax Credit Economic Impact
Study as performed by the accounting firm of Baker Tilly.
Suggested Disposition: Receive and File
11. Veterans' Memorial Plaza Fund Donation
City Manager recommending acceptance of the Veterans' Memorial Plaza Fund for use
at veterans' memorials.
RESOLUTION 384-17 Accepting a gift of funds from Veteran's Memorial Plaza For the
maintenance, care, and expansion of the Chaplain Schmitt Island Veteran's Memorial
Plaza and authorizing the sale of additional pavers to be used for the Chaplain Schmitt
Island Veteran's Memorial Plaza or any Veteran's Memorial within the City of Dubuque.
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Tree City USA Application
City Manager recommending approval for the Mayor to execute the Tree City USA
application for the City to become a Tree City USA.
Suggested Disposition: Receive and File; Approve
3
Yays Nays
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
13. Schedule of Assessments for Garbage/Junk Collection and Weed Cutting for
2017 (Health Services)
City Manager recommending approval of the levy of special assessments for
Weed/Junk/Garbage Enforcement Programs with the Health Services Department for
properties enforced on from June 15, 2017 to October 12, 2017.
RESOLUTION 385-17 Adopting the Schedule of Assessments for 2017 and Directing
the City Clerk to Certify the Schedule of Assessments to the County Treasurer and to
publish notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Actuarial Valuation of Post -Employment Benefit Plans
City Manager recommending approval of the selection of Menard Consulting, Inc. to
conduct the GASB -75 actuarial valuation for 2018
Suggested Disposition: Receive and File; Approve
15. Adopting Code Supplement No. 27
City Clerk recommending adoption of Supplement No. 27 to the City of Dubuque Code
of Ordinances.
RESOLUTION 386-17 Adopting Supplement No. 27 to the Code of Ordinances of the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Civil Service Commission - Certified Lists
Civil Service Commission submitting the Certified Lists for the positions of Utility Worker
and Mechanic.
Suggested Disposition: Receive and File; Make Matter of Record
17. Kunkel & Associates, Inc. Contract Amendment #1 with the Iowa Economic
Development Department (IEDA)
City Manager recommending approval of a resolution authorizing a first amendment to a
contract with the Iowa Economic Development Authority (IEDA) for High Quality Jobs
Program Financial Assistance benefits on behalf of Kunkel & Associates, Inc., that
extends the periods for job creation and maintenance.
RESOLUTION 387-17 Approving a First Amendment to the Economic Development
Financial Assistance Contract by and among Kunkel & Associates, Inc., the City of
Dubuque and the Iowa Department of Economic Development
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
Nays
18. Iowa Department of Transportation -Local Detour Agreement for Southwest
Arterial Interchange Bridge Over US Highway 20
City Manager recommending authorization for the Mayor to execute an agreement with
the Iowa Department of Transportation for the use of local roads as an authorized
detour route for the Southwest Arterial Overpass Interchange Bridge Over US Highway
20 Project.
RESOLUTION 388-17 Approving the Iowa Department of Transportation Agreement for
use of local agency roads as detours for the Southwest Arterial Overpass Bridge over
US Highway 20
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Giese Manufacturing Company, Inc. - 1st Amendment to Development
Agreement
City Manager recommending approval of the 1st Amendment to the Giese
Manufacturing Company, Inc. Development Agreement that corrects the termination
date to July 1, 2019.
RESOLUTION 389-17 Approving the First Amendment to the Development Agreement
between the City of Dubuque, Iowa and Giese Manufacturing Company, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Grandview Avenue and Loras Boulevard Traffic Signal Reconstruction Project
Acceptance
City Manager recommending acceptance of the public improvement for the Grandview
Avenue & Loras Boulevard Intersection Improvement Project as completed by Porten
Construction, Co.
RESOLUTION 390-17 Accepting the Grandview Avenue & Loras Boulevard Intersection
Improvement Project and authorizing the payment of the contract amount to the
contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
21. Airport Parking Lot Project 2016 Acceptance
City Manager recommending acceptance of the public improvement for the Dubuque
Airport Parking Lot Repair Project 2016 as completed by Tom Kueter Construction Co.
RESOLUTION 391-17 Accepting the Dubuque Airport Parking Lot Repair Project 2016
and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
5
Yays Nays
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
22. Asphalt Overlay Access Ramp Project Three Acceptance
City Manager recommending acceptance of the construction contract for the 2017
Asphalt Overlay Access Ramp Project Three as completed by Midwest Concrete, Inc.
RESOLUTION 392-17 Accepting the 2017 Asphalt Overlay Access Ramps Project
Three and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
23. Asphalt Overlay Access Ramp Project Four Acceptance
City Manager recommending acceptance of the construction contract for the 2017
Asphalt Overlay Access Ramp Project Four as completed by Midwest Concrete, Inc.
RESOLUTION 394-17 Accepting the 2017 Asphalt Overlay Access Ramps Project Four
and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
24. Lower Bee Branch Creek Floating Island Project Acceptance
City Manager recommending acceptance of the construction contract for the Lower Bee
Branch Creek Floating Island Project as completed by ENCAP, Inc.
RESOLUTION 395-17 Accepting the Lower Bee Branch Creek Floating Island Project
and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
25. Purchase of Property on Valley Street for Villa Street Drainage Improvements
City Manager recommending approval to purchase real estate on Valley Street from
Larry and Debra Lyons that will be used as part of the Villa Street Drainage
Improvements Project.
RESOLUTION 396-17 Approving the acquisition of real estate owned by Lawrence G.
and Debra J. Lyon in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
26. Q Casino Request for Funding Projects from Depreciation and Improvement
Fund
City Manager recommending approval of a request from Dubuque Racing Association
President Jesus M. Aviles for funding three repair projects from the Depreciation and
Improvement Fund.
Suggested Disposition: Receive and File; Approve
6
i
Yays Nays
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
27. Public, Educational, and Government (PEG) Capital Grant Expenditure
Request
City Manager recommending approval of the Cable TV Commission's request for
funding from the Public, Educational, and Government (PEG) Capital Grant for Access
Equipment and Facilities for Loras College to purchase newsroom integration software.
Suggested Disposition: Receive and File; Approve
28. Signed Contracts
U.S. Department of Commerce - Economic Development Administration Amendment to
Financial Assistance Award for the Upper Bee Branch Creek Restoration Project -
Channel, Streets & Utilities Project.
Suggested Disposition: Receive and File
29. Improvement Contracts / Performance, Payment and Maintenance Bonds
Connolly Construction, Inc. for the Derby Grange Road Sanitary Sewer Extension
Project.
Suggested Disposition: Receive and File; Approve
30. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco license
applications as submitted.
RESOLUTION 397-17 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION 398-17 Approving applications for retail cigarette/tobacco
sales/nicotine/vapor permits, as required by Iowa Code Chapter 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
7
1
ITEMS SET FOR PUBLIC HEARING
1. Master Lease Agreement with Southwestco Wireless Inc. d/b/a Verizon
Wireless January 16, 2018
City Manager recommending that a public hearing be set for January 16, 2018, on a
proposed Water Tower and Ground Space Lease for Verizon to expand their capacity at
the 3rd Street Water Tower at 3rd and College Streets.
RESOLUTION 399-17 Intent to dispose of an interest in real property owned by the City
of Dubuque by lease between the City of Dubuque, Iowa and Southwestco Wireless,
Inc. d/b/a Verizon Wireless
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
January 16, 2018
Yays
i e.,2... Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
Nays
8
BOARDS/COMMISSIONS
Appointments were made to the following commissions.
1. Community Development Advisory Commission
One, 3 -year term through February 15, 2020 (Vacant Low- to Moderate -Income term of
Bbk).
Applicant:
1. Gerald Hammel Jr., 12251/2 Rhomberg Ave. (Qualifies for Low- to Moderate -
Income)
Yays
// Connors
c� Buol
t Jones
v< Del Toro
V. Rios
Resnick
"-/ Lynch
Nays
2. Historic Preservation Commission
One, 3 -year term through July 1, 2018 (Vacant At -Large term of Terry).
Applicant:
1. Kayla Morrison, 2175 Clarke Dr. (Qualifies as At -Large).
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners
total; currently 6 males/2 females
Yays
i/ / Connors
Buol
V. Jones
Del Toro
I Rios
V, Resnick
vj- Lynch
Nays
9
3. Housing Board of Appeals
Two, 3 -year terms through January 11, 2021 (Expiring terms of Gotz and Lammer-
Heindel).
Applicants:
1. Mary Gotz, 1844 Bennett St.;
2. Christoffer Lammer-Heindel, 1145 Mt. Pleasant St. (Additional applicant)
Yays
/ Connors
V Buol
Jones
LZ Del Toro
L./, Rios
V Resnick
/7",--)...1 Lynch
Nays
10
4. Human Rights Commission
Three, 3 -year terms through January 1, 2021 (Expiring terms of Allen, Davis, Borovic).
Applicants:
1. Anthony Allen, Address verified within corporate city limits;
2. Nicole Borovic, 3163 Hillcrest Rd.;
3. Frederick Davis Jr., 176 Alpine St. #5;
4. Ashley Melchert, 1265 Thomas Pl.
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
Ilen. ,>Oorovic"Davis
Allen Borovic Davis Melchert
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners
total; currently 3 males/3 females
5. Mediacom Charitable Foundation
One, 1 -year term through December 31, 2018 (Expiring term of Chavenelle).
Applicant:
1. Gail Chavenelle, 1155 Kelly Ln.
Yays
Connors
Buol
v' Jones
V Del Toro
1/7 Rios
V Resnick
/ Lynch
Nays
11
f,/
PUBLIC HEARINGS
1. Vacation of Plat of Survey of Hurst Addition (Lots 1 & 2)
Proof of publication on notice of public hearing to consider approval to vacate the Plat of 'PE'r
Lot 1 and Lot 2 of Hurst Addition, comprised of Lot 31 through Lot 36 of O'Neill's
Addition in the City of Dubuque, Iowa and the City Manager recommending approval.
RESOLUTION 400-17 Approving the vacation of the Plat of Survey of Lot 1 and Lot 2 of
Hurst Addition, in the City of Dubuque, Iowa, and Approving the use of the former Legal
description, namely: Lot 31, Lot 32, Lot 33, Lot 34, Lot 35 and Lot 36 of O'Neill's
Addition in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
/ ( Connors
Buol
yam' Jones
i/ Del Toro
Rios
L'' Resnick
v ,Lynch
Nays
12
PUEOC
13
t.
ACTION ITEMS
1. Greater Dubuque Development Corporation - Quarterly Report
President and CEO Rick Dickinson to present the quarterly update on the activities of
the Greater Dubuque Development Corporation
Suggested Disposition: Receive and File
Yays _
fes- ,- Connors
r." Buol
Jones
Del Toro
t,.'" Rios
, Resnick
/I Lynch
Nays
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2. Contracted Services Agreement Amendment with Travel Dubuque / Convention
and Visitors Bureau for Sister City Activities
City Manager recommending approval of an amendment to the Contracted Services
Agreement with Travel Dubuque / Convention and Visitors Bureau related to
transitioning Sister City activities to Travel Dubuque.
RESOLUTION 401-17 Approving an Amended Agreement between the City of
Dubuque, Iowa and Dubuque Area Convention and Visitors Bureau
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Connors
v` Buol
Jones
Del Toro
/ Rios
Resnick
p/ Lynch
Nays
15
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3. Code of Ordinances Amendment - Title 2 Repealing Sister City Relationships
Advisory Commission
City Manager recommending adoption of an amendment to the City of Dubuque Code
of Ordinances officially repealing the Sister City Relationships Advisory Commission
contingent upon City Council approval of an amendment to the Travel Dubuque
Contracted Services Agreement.
ORDINANCE 46-17 Repealing Ordinance No 59-10 which established the Sister City
Relationships Advisory Commission
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays,
Yays
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
Conn
Buol
Jones
Del Tdro
Rios
Res ick
Lynch
Nays
s
Final Reading and Adopt
Yays Nays
Connors
Buol
/ Jones
V-- Del Toro
Rios
Resnick
Lynch
04,7
16
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4. Request for Work Session - Travel Dubuque / Convention and Visitors Bureau
Travel Dubuque President & CEO Keith Rahe requests City Council approval to
schedule the annual Travel Dubuque City budget work session for Monday, February 5,
2018 at 5:30 p.m.
Suggested Disposition: Receive and File; Council
Yays
Vf' Connors
Buol
Jones
Del Toro
fr',/ Rios
dam'` Resnick
V. Lynch
Nays
17
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5. Code of Ordinances Amendment - Title 8 Human Rights - Unfair and
Discriminatory Practices
City Manager recommending approval of an ordinance which amends City of Dubuque
Code of Ordinances, Section 8-3-4: Credit, to mirror Iowa Code and include familial
status as a protected class for credit discrimination purposes.
ORDINANCE 47-17 Amending City of Dubuque Code of Ordinances Title 8 Human
Rights, Chapter 3, Unfair and Discriminatory Practices, Section 8-3-4
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays Nays
L. ,/_, Connors
Buol
j/' Jones
Del Toro
Rios
. f . * 1 Lynch
Yays
Connors/
Buo\
Jone
Del Toro
Rio's
R$snick
Llynch
Nays
Final Reading and Adopt
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
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18
Nays
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6. Request for Proposal - East-West Corridor Preliminary,Desigrp/Professional
Consultant Services
City Manager recommending approval to initiate the Request for Proposals process to
seek professional consultant services to complete the Preliminary Engineering Design
and NEPA/Environmental Study Phase to advance the development of the East-West
Corridor Capacity Improvements along University Avenue at the intersections at Loras
Boulevard, Asbury Road, and at Pennsylvania Avenue.
Suggested Disposition: Receive and File; Approve
Yays
Z,/ , ,. Connors
Buol
Jones
Del Toro
1'' Rios
Resnick
L/ Lynch
Nays
a07/7
19
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7. AECOM Technical Services, Inc.- SW Arterial Consultant Supplemental
Agreement No. 19
City Manager recommending authorization to execute a supplemental agreement with
AECOM Technical Services, Inc., which approves revisions to the original scope of
services to the Consultant Professional Services Contract to perform final engineering
design to complete the 4 -lane construction of the Southwest Arterial Project, subject to
the concurrence of the Iowa Department of Transportation.
RESOLUTION 402-17 Approving the Consultant Professional Services - Supplemental
Agreement No. 19 between the City of Dubuque and AECOM Technical Services, Inc.
to perform final engineering design to complete the 4 -lane construction of the Southwest
Arterial Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
L,77 Connors
t/' Buol
Jones
Del Toro
Rios
✓' Resnick
,Lynch
Nays
01,0
20
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8. Fiscal Year 2019 Budget and Fiscal Policy Guidelines
City Manager recommending adoption of the Fiscal Year 2019 Budget Policy
Guidelines.
Suggested Disposition: Receive and File; Approve
Yays, Nays
/ Connors
Buol
1/4-. Jones
". Del Toro
Rios
Resnick
)7 Lynch
21
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COUNCIL MEMBER REPORTS
/ .014,44
CLOSED SESSION @ p.m.
Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
Yays
Yays
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
Connors
Buol
Jones
Del Toro
Rios
Resnick
Lynch
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, December 18, 2017 at 6:00 PM in the Historic Federal Building
for the purpose of conducting such business that may properly come before the
City Council.
7koy D. Buol, Mayor
Consent Items: Pages 1-5
1