11 18 02 Agenda with iconsCITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
MONDAY, NOVEMBER 18, 2002
5:15 P.M. - DINNER- LIBRARY ROTUNDA
5:45 P.M. - SPECIAL MEETING - WAYFINDING SlGNAGE
6:30 P.M. - REGULAR MEETING
LIBRARY AUDITORIUM
Signage I MVM Mem( Signage - Staff Signage Material
Memo
INVOCATION
Reverend Greg Bjornstad, Chaplain, Luther Manor
PROCLAMATION
Welcome to the Trois-Rivieres, Quebec, Canada Delegation
Trois-Rivieres
CONSENTITEMS
The consent agenda items are considered to be murine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
Minutes Submitted
City Council of 11/4 and 11/7; Civil Service Commission of 9/5; Historic Preservation
Commission of 10/24; Park and Recreation Commission of 10/8; Transit Board of 4/18;
Zoning Board of Adjustment of 10/24
Proofs of publication of City Council Proceedings of 10/21 and List of Claims and
Summary of Revenues for the month ending September 30, 2002.
Pdnted Council proceedings for month of September, 2002.
Finance Director submitting the City of Dubuque Financial Reports for the month ending
October 31, 2002.
Suggested Disposition: Receive and File; Approve as Printed
Airport- 10/14 Airport - 10/29 Council - 11/4 Council - 1117 Civil Service
Park and Rec Transit ZBA Coundl Proceedings
B
Notice of Claims/Suits
Mary Asbeil for property damage; Tammi Herbst for vehicle damage; Steve Kafer for
vehicle damage; Dean Mattoon for vehicle damage; and Todd Robertson for vehicle
damage.
Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report
Corporation Counsel advising that the following claims have been referred to Public
Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool:
Dubuque Internal Medicine for property damage.
Corporation Counsel recommending denial of the claim of Martin Meisenburg for
property damage.
Corporation Counsel recommending settlement of the claims of Tammi Herbst, Kim
Paradiso and Todd Robertson for vehicle damage and that the Finance Director issue
proper payment.
Suggested Disposition: Receive and File; Concur; Finance Director to Issue
Payment
Claim - [CAP Claim - Denied Claims - Se[tied
=
Iowa Chapter of the American Planning Association
Communication from the Iowa Chapter of the American Planning Association advising
that the City's Planning Services Department was selected as the 2002 recipient of the
Implementing Smart Growth Award for the Port of Dubuque Master Plan.
Suggested Disposition: Receive and File
Iowa ~e~OA Ltr
2
Kerper Boulevard Re-Platting
Zoning Advisory Commission recommending approval of the re-platting request of
McGrew-Hill and Key City Plating for property located at 2460 to 2500 Kerper
Boulevard.
RESOLUTION Approving the final plat of McGraw-Hill, Key City Plating re-plat
Suggested Disposition: Receive and File; Adopt Resolution
Re-Ptat - ZAC Ltr Re-Plat - Staff' Hemo Re-Plat ~ Re~olution Re-Plat - Applicatiom
Re-Plat - Map Re-Plat - Plat
¸5.
Iowa Finance Authority
Communication from the Historic Preservation Commission to the Iowa Finance
Authority in support of the Low Income Housing Tax Credit application of John Gronen
for property located at 1042, 1066, 1086 and 1091 Main Street and 248 West 11th
Street.
Suggested Disposition: Receive and File
HPC LiT
Port of Dubuque Utility Relocation - Phase II
City Manager recommending acceptance of the Port of Dubuque Utility Relocation -
Phase II Project in the final contract amount of $672,881.25.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $672,881.25
Suggested Disposition: Receive and File; Adopt Resolutions
Port - MlVMl Hemo Port - Staff Memo Port - Resolution #t Port - Resolution #2 Port - Cost Sheets
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2001 AC Paving Project
City Manager recommending acceptance of the 2001 AC Paving Project in the final
contract amount of $1,751,883.09.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $1,751,883,09.
Suggested Disposition: Receive and File; AdOpt Resolutions
Paving - MVM Memo Paving - Staff Memo Paving - Resolution
#1
Paving - Resolution
Paving - Cost Sheets
National Scenic Byways Grant
City Manager recommending approval of an agreement with Scharff-Weisberg to supply
some of the technical audio-visual systems at the National Mississippi River Museum
and Aquarium for the Dubuque County Historical Society as provided in the National
Scenic Byways Grant.
Suggested Disposition: Receive and File; Approve
Grant - MVM Memo Contract - Enzler Ltr Agreement Contract - Exhibit A
Contract- ExhibitB
Contract - Exhibit F Cost Sheet
Sa
General Obligation Bonds, Series 2002C - $3,105,000
City Manager recommending approval of procedures to complete action on the
issuance of $3,105,000 General Obligation Bonds, Series 2002C to support a new
water tower and water main aiong the Northwest Arterial and to refund the General
Obligations Bonds Series 1994, dated May 1, 1994.
RESOLUTION Appointing Wells Fargo Bank Iowa, National Association of Des Moines,
Iowa, to serve as Paying Agent, Bond Registrar, and Transfer Agent, approving the
Paying Agent and Bond Registrar and Transfer Agent Agreement and authorizing the
execution of the Agreement
RESOLUTION Authorizing and providing for the issuance of $3,105,000 General
Obligation Bonds, Series 2002C, and levying a tax to pay said bonds
Suggested Disposition: Receive and File; Adopt Resolutions
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10.
12.
Bonds - MVM Memo
Bonds - Resolution
#1
Bonds - Resolution
#2
Taxiway Alpha Lighting
City Manager recommending approval of a change order in the amount of $8,958 to
complete the lighting work on Taxiway Alpha NW at the Airport.
Suggested Disposition: Receive and File; Approve
Taxiway - MVM
Memo
Taxiway- Staff
Memo
Grandview Avenue United Methodist Church
Communication from Jack Botchers, Chair of the Board of Trustees of Grandview
Avenue United Methodist Chumh, requesting the vacating of a portion of an old
roadway easement parallel to John F. Kennedy Road and lying within Grandview
Avenue United Methodist Church property.
Suggested Disposition: Receive and File; Refer to City Manager
Vacate Request
13.
Pennsylvania Avenue and Keyway Drive Intersection
In response to a citizen request, City Manager recommending that no changes be made
to the intersection of Pennsylvania Avenue and Keyway Drive.
Suggested Disposition: Receive and File; Concur
Pennsylvania - MVM Pennsylvania - Staff Citizen Lb'
Memo Memo
14.
Liquor License Refund
Request of Terry Mcinroy, Arby's Q-Mart, for a refund in the amount of $37.50 for his
beer and liquor license.
Suggested DispositiOn: Receive and File; Approve
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15.
Business Licenses
RESOLUTION Granting the issuance of a license to sell Cigarettes and Cigarette
Papers within the City to The Lion of Judah
RESOLUTION Granting the issuance of Class "C" Beer Permits to IOCO Speede
Shoppe, Kwik Stop Food Mart (4039 Pennsylvania), Kwik Stop Food Mart (2297
University Avenue), and Kwik Stop Food Mart (1685 JFK Road)
RESOLUTION Granting the issuance of a Class "C" Beer/Liquor License to Aragon Tap
and Jorja's Restaurant and a Special Class "C" Liquor (BW) License to Mandarin
Garden
Suggested Disposition: Adopt Resolutions
Resolution #1 Resolution #2 Resolution #3
ITEMS TO BE SET FOR PUBLIC HEARING
Embassy West Drive Sidewalk
City Manager recommending that a public hearing be set for December 16, 2002 to
consider the Embassy West Drive sidewalk installation.
RESOLUTION Fixing date of hearing on plans and specifications for amended 2000
Sidewalk Installation Program and deletion of certain property therefrom
RESOLUTION of Necessity - Amended 2000 Sidewalk Installation Program and
deletion of certain property therefrom
RESOLUTION Fixing date of hearing on Resolution of Necessity- Amended 2000
Sidewalk Installation Program and deletion of certain property therefrom
RESOLUTION Rescinding Resolution 519-02 and approving in lieu thereof a new
preliminary schedule of assessments for the amended 2000 Sidewalk Installation
Program
Suggested Disposition: Receive and File; Adopt Resolution
Sidewalk - N Vi',4 Sidewalk - Staff Sidewalk - Sidewalk - Hap
Memo Hemo Resolutions
6
Material from November 4, 2002 Meeting
Herdg Ltr Herdg - NVN Memo Herrig - Staff Nemo
BOARDS/COMMISSIONS
Applicants are invited to address the Council regarding their desire to serve on the follOWing
Commission:
Env!ronmental Stewardship Advisory Commission (Two unexpired 3-year terms to
expire 10/1/03 and 10/1/05)
Applicants: Daniel Calvert and Mark Henning
Appointments to the following Board:
Plumbing Board (One unexpired 3-year term to expire 11/2/04 and two 3-year terms to
expire 11/2/05 - Terms of Gonner and Willenborg)
Applicants: Stanley Gonner and Hadan Willenborg
Bd and Comm Ust Overview Sheet ESAC Application Plumbing Bd Apps
PUBLIC HEARINGS
SUSPEND THE RULES
Emerald Acres - Planned Unit Development District
Proof of publication on notice of hearing to consider an amendment to the PUD Planned
Unit Development District with a PR Planned Residential designation to match the legal
description of Emerald Acres No. 2 Final Plat as requested by Ed Tschiggfrie/T-Corp
and Zoning Advisory Commission recommending approval.
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by providing for the amendment of Ordinance No. 10-99 which
adopted regulations for the Emerald Acres No. 2 PUD Planned Unit Development
District and approving an amended Ordinance for the Emerald Acres No. 2 Planned
Unit Development District
Suggested Disposition: Receive and File; Motion B; Motion A
Emerald - ZAC Ltr Emerald - Staff Emerald - Ordinance Emerald - Applicatior Emerald ~ Map
Memo
Amended PUD Suggested Motion
w
Asbury Plaza Shopping Center - Planned Unit Development District
Proof of publication on notice of hearing to consider an amendment to the Asbury Plaza
Shopping Center PUD Planned Unit Development District sign regulations to allow four
tenant identification signs thirty feet in height and to allow an unlimited number of wall-
mounted tenant signs as requested by Mark Vondrak/Rubloff Development Group, Inc.
and Zoning Advisory Commission recommending approval.
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances for hereinafter described property located north of Asbury Road
and west of the Northwest Artedal to amend Ordinance 44-99 that established the PUD
Planned Unit Development Distdct for Asbury Plaza and adopting amended sign
regulations
Suggested Disposition: Receive and File; Motion B; Motion A
Plaza - ZAC Ltr Asbury - Staff Memo Plaza - Ordinance A~bury - Application
Rubloff Lb' Asbury - Map Suggested Motion
m
Tax Increment Financing: Town Clock Building CompanylCottingham and Butler
Proof of publication on notice of hearing to consider the Town Clock Building
Company/Cottingham and Butler's application for property tax rebates for historic
properties.
RESOLUTION Approving an application for property tax rebates for the renovation of
certain historic structures approving a Tax Rebate Agreement with Town Clock Building
Company/Cottingham and Butler
Suggested Disposition: Receive and File; Adopt Resolution
T[F - MVM Memo T[F - St:afl Memo T~F - Resolution T[F Agreement
Material from November 4, 2002 Meeting
'TIF - MVM Memo 'TIF - Staff Memo T'B: - Re~olufion Tax Rebate TIF - HPC Lb. '1'iF Application
Agreement
8
City Hall Annex Roof Replacement Project
Proof of publication on notice of hearing on plans and specifications and awarding of the
contract for the City Hall Annex Roof Replacement Project and City Manager
recommending that the bids be rejected and the project m-advertised for bid.
RESOLUTION Rejecting all bids for the City Hall Annex Roof and Gutter Replacement
Project, authorizing the City Clerk to re-advertise for bids, and setting a public hearing
for December 16, 2002, on the final approval of plans and specifications and the award
of a contract
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
t2116102
Annex - MVH Memo Annex - Staff Memo Annex - Resolution Ulstad lb'
Proposed Land Use Map Amendment
Proof of publication on notice of hearing to consider an amendment to the City's land
use map for a proposed thirty-acre commercial development at 16m and Sycamore
Streets and Long Range Planning Advisory Commission recommending approval.
RESOLUTION Amending proposed land use map
Suggested Disposition: Receive and File; Adopt Resolution
Land Use - LRPAC Lb Land Use - St~=f Land Use - Land Use Hap
Memo Resolution
REINSTATE THE RULES
ACTION ITEMS
ARC Urban Revitalization Plan (Second Reading)
ORDINANCE Establishing the ARC Urban Revitalization Area as an Urban
Revitalization Area pursuant to Chapter 404 of the Code of Iowa
Suggested Disposition: Receive and File; Motion B; Motion A (First Reading on
November 4, 2002)
Material from November 4, 2002 Meeting
ARC Urban Revit - ARC - Staff Memo ARC Ordinance ARC - Agreement Suggested Motion
MVM Memo
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Material from October 21, 2002 Meeting
ARC - ~ ~lemo ARC - Staff Memo ARC - LRPC Lb' ARC - Resolution ARC Plan ARC Exhibit
m
Education and Conference Center - Naming
Education and Conference Center Naming Committee recommending that the
education and conference center in the Port of Dubuque be named the Grand River
Center.
Suggested Disposition: Receive and File; Approve
Committee Lb' Invite Ltr Contact Lis~ Ust of Names
Arts Policy and Funding
City Manager recommending the formation of an Arts Policy and Funding Task Force to
study the City Council's Priority regarding this area.
Suggested Disposition: Receive and File; Approve
Policy - MVM Memo Policy - Staff Memo
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Fiscal Year 2004 Policy Guidelines
City Manager recommending adoption of the Fiscal Year 2004 Policy Guidelines for the
City of Dubuque.
SuggestedDisposition: Receive and File; Adopt
Guidelines - MVH Guidelines - Staff Guidelines
Hemo Memo
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
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CLOSED SESSION
Property Acquisition - Chapter 21.5(1)(j) 2001 Code of Iowa
Jeanne F. Schneider
November 14, 2002
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