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Ice Harbor W Rd & Trail correctMEMORANDUM November 20, 2002 TO:The Honorable Mayor and City Council Members FROM:Michael C. Van Milligen, City Manager SUBJECT:Ice Harbor West Road & Trail Construction Project On September 16, 2002, the City Council awarded the construction contract for the Ice Harbor West Road & Trail Construction Project to Tschiggfrie Excavating Company in the amount of $2,171,905.67. Resolution No. 491-02 contained an incorrect contract amount. Resolution No. 491-02, which was provided to Council for the award of the contract, included an incorrect contract amount of $2,447,166.67. The $2,447,166.67 value was the total estimated project cost, which included Construction Contract, Contingency, Engineering Design, Construction Engineering and Inspection. The correct contract amount is $2,171,905.67. Public Works Director Mike Koch recommends amending Resolution No. 491-02 to correct the amount of the construction amount of the construction contract to Tschiggfrie Excavating to be $2,171,905.67. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director TO:Michael C. Van Milligen, City Manager FROM:Michael A. Koch, Public Works Director SUBJECT:Ice Harbor West Road & Trail Construction Project CITY OF DUBUQUE, IOWA MEMORANDUM November 20, 2002 INTRODUCTION On September 16, 2002, the City Council awarded the construction contract for the Ice Harbor West Road & Trail Construction Project to Tschiggfrie Excavating Company in the amount of $2,171,905.67. DISCUSSION Resolution No. 491-02, which was provided to Council for the award of the contract, included an incorrect contract amount of $2,447,166.67. The $2,447,166.67 value was the total estimated project cost which included Construction Contract, Contingency, Engineering Design, Construction Engineering and Inspection. The correct contract amount is $2,171,905.67. ACTION TO BE TAKEN The City Council is requested to amend Resolution No. 491-02 correcting the amount of the construction amount of the construction contract to Tschiggfrie Excavating Company to be $2,171,905.67. Prepared by Robert D. Schiesl, Civil Engineer cc: Pauline Joyce, Administrative Services Manager Mike Jansen, IIW Engineers & Surveyors, PC Julie Neebel, IIW Engineers & Surveyors, PC Jim Kolf, Durrant RESOLUTION NO. 626-02 AMENDING RESOLUTION NO. 491-02 AWARDING CONTRACT FOR THE ICE HARBOR WEST ROAD AND TRAIL CONTRUCTION PROJECT Whereas, on September 16, 2002, the City Council passes Resolution No. 491-02 awarding the construction contract for the Ice Harbor West Road and Trail Construction Project in the contract amount of $2,447,166.67; and Whereas, the correct amount of the contract should have been $2,171,905.67. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Resolution No. 491-02 awarding the contract to Tschiggfde Excavating Company in the amount of $2,447,166.67 be amended to correct the contract amount to be $2,171,905.67. Passed, approved and adopted this 2nd day of December ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk MEMORANDUM September 12, 2002 TO:The Honorable Mayor and City Council Members FROM:Michael C. Van Milligen, City Manager SUBJECT:Ice Harbor West Road and Trail Sealed bids were received for the Ice Harbor West Road and Trail Project. Public Works Director Mike Koch recommends award of the contract to the Iow bidder, Tschiggfrie Excavating Company, in the amount of $2,171,905.67, which is 38.1% over the engineer's estimate. City staff, Durrant, and IIW, the designers for the project, will be meeting with representatives from Tschiggfrie Excavating Co. to look for ways to save money on the project through possible redesigns or value engineering. The outcome of those meetings is, however, totally unknown at this time as to whether any significant savings can be identified. If the City and the contractor cannot find any savings in the design as proposed, the $599,297 shortfall will be covered utilizing part of the $904,631 savings from the Mississippi River National Education and Conference Center bids. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser. Assistant City Manager Michael A. Koch, Public Works Director CITY OF DUBUQUE, IOWA MEMORANDUM September 11,2002 TO:Michael C. Van Milligen, City Manager FROM:Michael A. Koch, Public Works Director SUBJECT:Ice Harbor West Road and Trail INTRODUCTION The enclosed resolution provides for the award of the construction contract for the Ice Harbor West Road & Trail Project. DISCUSSION The roadway will be partially located on City property and partially on property owned by the City and leased to the Chicago Central & Pacific Railroad Company. As part of the roadway construction, a 42-inch high decorative barder railing will be installed adjacent to the sidewalk on top of the sheet pile wall at the edge of the Ice Harbor, which will complement the decorative railing installed on the Riverwalk. The barrier railing will also function as a vehicular protective guardrail since the harbor side walkway will be 15 feet higher than the water elevation at normal pool elevation. The barrier railing will be strengthened by the installation of decorative cast stone pedestals spaced at approximately 44 feet. Intermediate steel posts will be placed at appropriate 5-foot intervals between the cast stone pedestals as additional reinforcing for the vehicular guardrail. The cast stone pedestals will have decorative ornamental lights placed on top that will match the lighting theme of the Riverwalk. On the railroad side of the roadway, a 42-inch high safety railing will be installed at approximately 10 feet from the centedine of the railroad tracks that will match the decorative railing installed on the Riverwalk. This safety fence is intended to prevent pedestrians from gaining access to the rail lines. The railroad safety barrier will compliment the harbor side railing, but will not have the level of architectural features such as cast stone bollards or lighting. While the roadway will be 24 feet wide to accommodate two-way traffic, it is planned that this traffic be limited to vehicles of less than five (5) tons, and thus no semi or heavy truck traffic. The pavement surface will be traditional concrete paving, and the sidewalk is proposed to be identical to the Riverwalk sidewalk in texture and color. At the southerly end of the sidewalk, there will be a widened area where benches, planters, and trash receptacles will be located. The roadway will tie into the existing pavement on First Street and the existing cul-de-sac will be removed. The project completion date has been specified for May 23, 2003. BID RESULTS Sealed bids were received on the project on September 10, 2002. Tschiggfrie Excavating Company of Dubuque, Iowa submitted the Iow bid in the amount of $2,171,905.67. This amount is 38.1% over the engineer's estimate. A summary of the bids received is as follows: Tschiggfde J.F. Brennan Co. Taylor Excavating Co. Construction Roadway & Storm Sewer $ 767,324.64 $ 820, B60.03 $ 1,275,848.60 Watermain Extension $ 110,490.15 $ 88,608.80 $ 110,529.00 Electrical $ 130,173.88 $ 122,188.89 $ 130,226.40 Aesthetics & Landscaping $ 179,152.10 $ 174,308.55 $ 202,311.75 Miscellaneous $ 5,509.25 $ 5,319.00 $ 7,928.00 Total Base Bid: $ 1,192,650.02 $ 1,210,985.27 $ 1,726,843.75 Alternate No.1 - PS27.5 Sheet Pile $ 908,178.75 $ 1,061,673.75 $ 972,135.00 Alternate No.2 - Limestone Planter $ 9,000.00 $ 9,648.00 $ 5,000.00 Alternate No.3 - Storm Sewer, Wetland $ 62,076.90 $ 42,204.40 $ 62,152.00 Total Bid with Altemates: $ 2,171,905.67 $ 2,324,511.42 $ 2,766,130.75 RECOMMENDATION I recommend that the contract be awarded to Tschiggfrie Excavating Company in the amount of $2,171,905.67. BUDGET IMPACT The summary of the project costs is as follows: Bid Award Construction Contract $1,572,609.35 $2,171,905.67 Contingency 157,261.00 157,261.00 Engineering Design 48,000.00 48,000.00 Engineering Estimate 55,000.00 55,000.00 Railroad Flagger 15,000.00 15,000.00 Total Project Cost $1,847,870.35 $2,447,166.67 The project will be funded as follows: Project Capital Appropriation $1,139,137.00 $1,139,137.00 Water Construction Funds 89,880.00 89,880.00 Additional Road Use Tax Funds Received Over State Estimate 66,000.00 66,000.00 Elimination of Sound System for Port of Dubuque 195,185.00 195,185.00 Road Use Tax Savings FY02 Snow Removal Budget 308,670.00 308,670.00 Contingency Needed 48,998.00 48,998.00 Total Funding Available $1,847,870.00 $1,847,870.00 City staff, Durrant, and IIW, the designers for the project, will be meeting with representatives from Tschiggfrie Excavating Co. to look for ways to save money on the project through possible redesigns or value engineering. The outcome of those meetings is, however, totally unknown at this time as to whether any significant savings can be identified. Other components of the America's River project that have come in under budget include the Mississippi River National Education and Conference Center ($904,631) and the Mississippi Riverwalk ($206,712 remaining balance). If the City and the contractor cannot find any savings in the Ice Harbor West Road and Trail design as proposed, the $599,297 shortfall will be covered utilizing part of the $904,631 savings from the Mississippi River National Education and Conference Center bid. RESOLUTION NO. AWARDING CONTRACT Whereas, sealed proposals have been submitted by contractors for the Ice Harbor West Road and Trail Project pursuant to Resolution No. __ and notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the 16th day of August, 2002. Whereas, said sealed proposals were opened and read on the 10th day of September, 2002, and it has been determined that the bid of Tschiggfde Excavating Co. of Dubuque, Iowa, in the amount of $2,447,166.67 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to Tschiggfrie Excavating Co. and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this day of ,2002. Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, CMC, City Clerk Ice Harbor West Road and Trial City of Dubuque, Iowa Bid Tabulation Ice Harbor West Road and Trial City of Dubuque, Iowa Bid Tabulation Ice Harbor West Road and Trial City of Dubuque, Iowa Bid Tabulation Ice Harbor West Road and Trial City of Dubuque, Iowa Bid Tabulation