CLG Gr Agre Ph IV Historic SurvMEMORANDUM
November 25, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:CLG Grant Application for Phase IV of Architectural/Historic Survey
Planning Services Manager Laura Carstens is recommending City Council approval of
an application to the State Historic Preservation Office (SHPO) for a Certified Local
Government (CLG) grant to conduct Phase IV of an architectural/historic survey of the
community. The proposed area for the Phase IV architectural/historic survey/evaluation
is the four residential Historic Districts originally surveyed in 1977, which are Jackson
Park, Cathedral, West 11th Street and Langworthy Historic Districts.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
November 25, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Laura Carstens, Planning Services Manager
SUBJECT:CLG Grant Application for Phase IV of Architectural/Historic Survey
INTRODUCTION
This memorandum presents for City Council review and approval an application to the
State Historic Preservation Office (SHPO) for a Certified Local Government (CLG) grant to
conduct Phase IV of an architectural/historic survey of the community.
BACKGROUND
The City of Dubuque, as a recipient of funding from the U.S. Department of Housing and
Urban Development (HUD), is required to perform a Section 106 review for every
rehabilitation or construction project receiving federal funds. Specifically, projects that
involve Community Development Block Grant (CDBG) or HOME funds are required to have
a Section 106 review completed before beginning the project. The purpose of a Section
106 review is to assess the historic and architectural significance of the property being
impacted and to recommend any mitigation of the exterior historic features of the property.
The City of Dubuque has a Memorandum of Agreement (MOA) with the State Historic
Preservation Office (SHPO) to conduct Section 106 reviews locally. Currently, these
reviews are handled by a staff person in the Economic Development Department in tess
than one week. If the City had to send all reviews to SHPO for review and approval, the
process could take 30 - 90 days or more depending on the demand for reviews from
across the State of Iowa.
Our MOA also commits the City to conducting historic and architectural surveys on a
regular basis.
The MOA also recognizes the City of Dubuque as a Certified Local Government (CLG). As
a CLG, the City is able to apply for state grants to assist with the costs of these required
surveys.
CLG Grant Application
Page 2
DISCUSSION
A comprehensive survey was undertaken in 1999 to research historic contexts and
supporting architectural themes throughout the entire community. The historic themes
included research on the impact of industrial and commercial development upon
residential structures from 1830 -1955. This information was recorded in a community
assessment in 2000.
The multiple property document describing the 1999 comprehensive survey and the 2000
community assessment of historical contexts and supporting architectural themes is being
used as a foundation to help shape required neighborhood surveys phased in over time.
These phased neighborhood surveys apply the historic contexts and architectural themes
defined in the multiple property document. The attached map depicts the comprehensive
survey area, and the anticipated phasing of the architectural/historic survey for Dubuque's
older residential and commercial neighborhoods.
Phase I of the architectural/historic survey was completed in June, 2000 for the
Washington/Jackson/Elm neighborhood bounded by 24th Street and 18th Street between
Central Avenue and the bluff. Phase 11 of the architectural/historic survey was completed
in 2001 for the Lincoln/Rhomberg/Garfield neighborhood. Phase III of the survey
encompasses the downtown service area of Dubuque Main Street Ltd., residential
neighborhoods north and east of downtown, and the industrial area east of downtown
between the courthouse and the freeway. The Phase III survey also includes an update of
the 1979 architectural survey for the Old Main Historic District, which is listed on the
National Register of Historic Places.
The SHPO provided grants that funded a portion of the costs for all of these surveys. The
state grants were matched with CDBG funds and in-kind staff support from the Planning
Services Department.
The proposed area for the Phase IV of the architectural/historic survey/evaluation is the
four residential Historic Districts originally surveyed in 1977. These are the Jackson Park,
Cathedral, West 11th Street, and Langworthy Historic Districts. Two of these districts,
Jackson Park and Cathedral, are listed on the National Register of Historic Places. The
other two, West 11th Street and Langworthy, only are designated locally. Phase IV would
include these components:
Update the 1977 architectural survey data for the Jackson Park, West 11th
Street, Langworthy and Cathedral Historic Districts to incorporate the multiple
property document. (Old Main Historic District is being updated as part of Phase
CLG Grant Application
Page 3
Update the 1979 National Register nominations for the Jackson Park and
Cathedral Historic Districts to incorporate the multiple property document.
Prepare National Register nominations for the Langworthy and West 11th Street
Historic Districts to incorporate the multiple property document. (The other three
districts already are listed.) Listing on the National Register gives district
property owners the opportunity to apply for federal and state grants as welI as
federal and state rehabilitation tax credits that they do not currently enjoy as
locally designated historic districts.
The total cost for the Phase IV survey is estimated at $30,000. The sources of funding for
this project include $12,000 in local CDBG funds and $18,000 in CLG grant funds. The
Planning Services Department has approximately $15,000 in CDBG funds allocated for
consultant services and a seasonal Planning Intern as the match for this grant.
RECOMMENDATION
The Historic Preservation Commission has reviewed the proposed Phase IV survey,
and has recommended that Planning Services staff prepare a CLG grant application for
this area.
I recommend that the City of Dubuque submit an application for a CLG grant for Phase IV
of the architectural/historic survey. The attached resolution initiates the grant submission.
It approves the local match, and stipulates that the City will meet all applicable program
requirements.
Attachments
Icarsten/hpc\clggrantmem.doc
Architectural Historical Survey
Prepared by: Laura Caratens, City Planner Address: City Hall, 50 W. 13th Street Telephone: 589-4210
RESOLUTION NO.
- O2
RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR CERTIFIED
LOGAL GOVERNMENT (CLG) PROGRAM FUNDING TO CONDUCT AN
ARCHITECTURAL/HISTORIC SURVEY.
Whereas, the State Historical Societyof Iowa has announced the availability of Certified
Local Government Program (CLG) grant finds; and
Whereas, the evaluation and survey of properties are eligible activities for CLG funding;
and
Whereas, the State Historical Society has advised that an architectural/historic survey is
necessary for the renewal of a Memorandum of Agreement between the State and City for the
purposes of conducting local Section 106 reviews; and
Whereas, the City of Dubuque Historic Preservation Commission has reviewed and
endorsed the proposed architectural/historic surxey.
NOW THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the submission of an application for CLG funds to conduct an
architectural/historic survey is hereby authorized.
Section 2. That the Planning Services Manager is hereby authorized to sign the contract
with and submit requests for reimbursements to the State Historical Societyof Iowa for CLG
funds to conduct an architectural/historic surrey.
Section 3. That the Planning Services Manager is authorized to utilize budgeted
Community Development Block Grant Funds to provide the required local match if the CLG
application is approved by the State Historical Societyof Iowa.
Section 4. That the City of Dubuque agrees to abide by all local, state and federal
requirements applicable to the proposed project.
Passed, approved and adopted this
dayof ,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Icarsten/hpc/clgg rantapplicationres.doc
CLG Grant Application Form Page 1 of 16
State Historical Society of Iowa
Certified Local Government Grant Application
FY 2003
Please read all CLG Grant information and a~pplieation instructions before completing this
form.
If you have any questions, contact Cynthia Nieb at (515) 281-6787 or
Cynthm.N teb~{qdca.s~a~e.m,ns.
This form should be completed online, then printed and mailed. It is best viewed in browser
versions 5 or higher.
The deadline for this grant application is 4:60 p.m., November 29, 2002. Applications should
be in the office by that time as thts ~s not a postmark deadhne,
Send the original application and 5 copies to: DCA Grant Programs Assistant, State Historical
Society of Iowa, 600 E. Locust Street, Des Moines, IA 50319-0290.
Certified Local Government Information
CLG Name:
Mayor/Chair of Board of Supervisors:
iTerrance M. Duggan, MaYOr
City/County Phone Number:
CLG Contact Name (whomever prepared this application):
CLG Street Address:
State: ]iA Zip: 152001-4805
CLG Contact Day Phone:
i563/5894210
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CLG Grant Application Form Page 2 of 16
CLG Contact Evening Phone:
563/557-8855
CLG Contact E-mail Address:
!ca ~te~@c!~q~ e.0[~
CLG towa State Legislators: (Please visit http://staffwebJegis.stateJa.ns/find-leg/
to find this information.)
Senator:
Senatorial District #: ]9~18~ .~
Congressperson:
IR?£?~,~!tT~e ~P~mJochum
Congressional District #: fo35 ;
CLG Federal Legislators: (Please visit
http://wwvw, firstgov.gov/Contact/Elected.shtml to find this ~nformation.)
Senator:
]Senator Charles Grassley and Senator Tom Harkin
Senatorial District #: Ilowa
Congressperson:
IRepresentative Jim~ "~'""~
Congressional District #: i9~ ""
Local Grant Director's Information: (The person who will direct the project once
grant is awarded.)
LGD Name:
[Wa!!y ~ern!mont
LGD Street Address:
State: iiowa Zip: 152000~-4805
LCD Contact Day Phone:
563/589-4210
LCD Contact Evening Phone:
563/583-4153
LCD Contact E-mail Address:
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CLG Grant Application Form Page 3 of 16
Signature of Mayor or Chair of the Board of Supervisors legally obligating the
applicant
Typed Name:
i~errance M: ~uggan
Title: j~ay., o[ Date:
Original Signature (Please sign in blue ink.)
Project Title:
lPhase IV of Gi~ of Dubuque's Histori~Architectural Sume~Evaluetion
Project Description: (This will be used in press releases. Please limit to 200 words
or less. Your printer will only print text in the space allowed.)
Phase IV of the City of Dubuque's Historic/Architectural
Survey/Evaluation builds on the City's the multiple property
which records the 1999 comprehensive survey and the 2000
zommunity assessment 6f historical contexts and supporting
~rchitectural themes. The Phase IV survey area encompasses the
2ity's four residential historic preservation districts. These are
the Jackson Park, Cathedral, West llth Street, and Langworthy
Historic Districts. Two of these districts, Jackson Park and
~athedral, are listed on the National Register of Historic Places.
Fhe other two, West llth Street and Langworthy, only are designated
ilocally.
~he Phase IV survey includes: (1)Update of the 1977 architectural
survey data for the Jackson Park, Cathedral, West llth Street, and
Langworthy Historic Districts to incorporate the multiple property
idocument; (2)Update of the National Register nominations for the
Iackson Park and Cathedral Historic Districts to incorporate the
property document; and(3)Preparation of National Register
5ominations for the West llth Street and Langworthy Historic
Districts to incorporate the multiple property document.
Type of Project: (Please select only one.)
c Planning for Preservation
~ Planning
c~ Evaluation
~ Pre-Development: Historic Structure
Report
~ Pm-Development: Feasibility Study
Survey/Evaluation:
Amhitectural/Historical
Survey/Evaluation: Archaeological
Survey/Evaluation: Interdisciplinary
National Register Nomination
Local Registration
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~ Pre-Development: Management or
C Public Education
Master Plan
~ Pre-Development: Architectural/Engineering Plans & Specifications
c~ Pre-Development: Other I
For Pre-Development Projects Only:
Property Name:
Property Address:
Date of National Register Listing:
Select one:
~ Individual Listing or ~ Contributing Structure in District
A. Attach a copy of your community's preservation plan to this application.
B. Attach Scope of Work
What is your goal? What are the detailed step-by-step plans you have designed to
accomplish your project? How will you accomplish what you have set out to do? Discuss
how the work meets applicable Secretary of the Interior's Standards
(http://'~vww.cr.nps.gov/Iocal-law/arch stnds 7.htm).
C, Work Products
What are the work products required of this project? Be sure to check the Secretary of the
Interior's Planning Standards and Guidelines (http://www.cr. nps.gov/locaF
law/arch stnds 9.htm) if you are unsure. Be aware that product requirements vary
depending on the activity. With the exception of Planning for Preservation, you may crate
a grant project that combines aspects of planning, survey/evaluation, National Register
nomination, local designation, public education, and pre-development projects.
Please check all that apply:
Planning for Preservation:
The following items must be produced as part of this grant project. Be sure to include them
on the application, estimate the cost of producing each and figure that into the project
budget.
F Two draft copies of the Request for Proposal to be submitted to consultants and a list
of consultants to whom it will be sent
~ A minimum of five copies of the final Project Request for a proposal for distribution to
consultants
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~ Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
C Three copies of the draft project report
F A minimum of eleven copies of the final project report, to include five bound copies and
one unbound, print-ready master copy
~ Two copies of a one-page report, summarizing the project results, required for all CLG
grant-funded projects
C A completed Historic-Architectural database (HADB) encoding form, summarizing the
project report
~ Any other tangible products created as a result of this project (List these)
Any other intangible products created as a result of this project (List these)
Planning
~ Two draft copies of the Request for Proposal to be submitted to consultants and a list
of consultants to whom it will be sent
~ A minimum of five copies of the final Project Request for a Proposal for distribution to
consultants
~ Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
U Three copies of the draft project report (this will be the draft ordinance, plan,
guidelines, etc.)
~ A minimum of eleven copies of the final project report (this will be final version of the
ordinance, plan, guidelines etc), to include five bound copies and one unbound, print-
ready master copy
~ Two copies of a one-page report, summarizing the project results, required for all CLG
grant-funded projects
U A completed Historic-Architectural database (HADB) encoding form, summarizing the
project report
~ Any tangible products not previously listed (List these)
Any intangible products not previously listed (List these)
Survey and Evaluation: For Archaeolo~cal Survey and EvaIuation Projects
~ Two copies of the draft Request for proposal to be sent to consultants and a list of
consultants to whom it will be sent
~ Five copies of the Request for Proposal to be sent to a minimum of three consultants
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U Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
U Research Design and schedule
~ Completed inventory forms for each new site located and updated inventory forms for
each previously reported archaeological site that is located: use the Office of State
Archaeologist (OSA) site inventory form, prepare one original and two copies for each site
~ Two contact sheets and one set of negatives for each roll of black and white film
~ Two colored slides (an original and a copy) of any properties for which slides were
taken
~ Two, typed, completed cop~es of "Photograph/Catalog Field Sheet" for each roll of film
~ Three copies of the draft project report
~ A minimum of eleven copies of the final project report, to include five bound copies and
one unbound, print-ready master copy
~ Two copies of a one-page report, summarizing the project results, as required for all
grant-funded activities
~ A completed, typed National Archaeological Bibliographic Data (NABD) encoding
sheet, summarizing site information, must be submitted to the State. The encoding sheet
is supplied by the State.
~ Any other tangible products not previously listed. (List these)
Any other intangible products not previously listed. (List these).
Survey and Evaluation: For Architectural and Historical Survey and Evaluation
Projects
~ Two copies of the draft Request For Proposals (RFP) to send to consultants and the
list of consultants to whom it will be sent
~ A minimum of five final copies of the RFP
~ Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
~ A research design outlining the project activities and schedule
~ Three draft copies of survey report; the report will follow the format of a Multiple
Property Cover Document
~ Two finished sets of typed Iowa Site Inventory forms, each set with at least one black
and white photographic print enclosed in a Print-File type plastic sleeve
~ One black and white photograph will be taken of each surveyed property; two contact
sheets and one set of negatives for each roll of black and white film used during the
survey
~ For any colored slides taken for the survey, prepare a copy
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~ Two typed copies of "Photograph/Catalog Field Sheet" for each roll of black and white
or colored slide film
~ A minimum of eleven copies of the final project report, to include five bound copies and
one unbound, print-ready master copy
~ Two (2) copies of one page report summarizing project results
~ A completed, typed Historic-Architectural Data Base (HADB) encoding form for
summarizing report information
~ Any tangible products not previously listed. (List these)
U Any intangible products not previously listed. (List these)
Survey and Evaluation: For Interdisciplinary Survey and Evaluation Projects
U Two copies of the draft Request For Proposals (RFP) to send to consultants and the
list of consultants to whom it will be sen1
~ A minimum of five final copies of the RFP
~ Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
U A research design outlining the project activities and schedule
~ Three draft copies of survey report; the report will follow the format of a Multiple
Property Cover Document and comply with the Guidelines for Archaeological
Investigations in Iowa, 1999
U For sites with standing structures, two finished sets of typed Iowa Site Inventory forms,
each set with at least one black and white photographic pdnt enclosed in a Print-File type
plastic sleeve
~ For archaeological sites, three finished sets of typed Office of State Archaeologist site
inventory forms. One form will be completed for each new site or updated for a previously
recorded site.
~ One black and white photograph will be taken of each surveyed property; two contact
sheets and one set of negatives for each roll of black and white film used during the
survey
~ For any colored slides taken for the survey, prepare a copy
~ Two typed copies of "Photograph/Catalog Field Sheet" for each roll of black and white
or colored slide film
U A minimum of eleven copies of the final project report, to include five bound copies and
one unbound, print-ready master copy
~ Two (2) copies of one page report summarizing project results
~ A completed, typed Historic-Architectural Data Base (HADB) encoding form for
summarizing report information
~ A completed, typed National Archaeological Bibliographic Data (NABD) bibliographic
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encoding sheet summarizing site information
~ Any tangible products not previously listed. (List these)
Any intangible products not previously listed. (List these)
Evaluation
Normally evaluation is done as part of a survey project. However, some communities in
Iowa conducted surveys prior to becoming CLGs. In cases where these surveys did not
evaluate the National Register merits of historic properties or where the evaluations
appear to be incorrect or need revision, an evaluation project is appropriate. Communities
are encouraged to combine survey and evaluation in a single grant application.
Evaluation: For Archaeologica$ Survey and Evaluation Projects
~ Two copies of the draft Request for proposal to be sent to consultants and a list of
consultants to whom it will be sent
~ Five copies of the Request for Proposal to be sent to a minimum of three consultants
~ Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
~ Research Design and schedule
~ Updated inventory forms for each previously reported archaeological site that is
located: use the Office of State Amhaeologist (OSA) site inventory form, prepare one
original and two copies for each site
~ Two contact sheets and one set of negatives for each roll of black and white film
~ Two colored slides (an original and a copy) of any properties for which slides were
taken.
U Two, typed, completed copies of "Photograph/Catalog Field Sheet" for each roll of film.
U Three copies of the draft project report
~ A minimum of eleven copies of the final project report, to include five bound copies and
one unbound, print-ready master copy
~ Two copies of a one-page report, summarizing the project results, as required for all
grant-funded activities
~ A completed, typed National Archaeological Bibliographic Data (NABD) encoding
sheet, summarizing site information, must be submitted to the State. The encoding sheet
is supplied by the State.
~ A special requirement for archaeological evaluation projects is that provision be made
for permanent curation of artifacts and associated records at a repository which meets the
federal regulation 36 CFR 79: Curation of Federally-Owned and Administered
Archaeological Collections. Copies of the Curation Standards can be obtained from Doug
Jones, staff archaeologist, (515) 281-4358, Deu~q~Jones@dca.state.ia.us or on the Web at
htt~>:#www.cr, nps.gov/~ocal-taw/arch stnds 7.htm
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Any tangible products not previously listed. (List)
Any intangible products not previously listed. (List)
Evaluation: For Architectural and Historical Survey and Evaluation Projects
~ Two copies of the draft Request For Proposals (RFP) to send to consultants and the
list of consultants to whom it will be sent
U A minimum of five final copies of the RFP
F- Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
~ A research design outlining the project activities and schedule
U Three draft copies of survey report; the report will follow the format of a Multiple
Property Cover Document
~ Two updated, finished sets of typed Iowa Site Inventory forms, each set with at least
one black and white photographic print enclosed in a Print-File type plastic sleeve.
~ One black and white photograph will be taken of each surveyed property; two contact
sheets and one set of negatives for each roll of black and white film used during the
survey.
~ For any colored slides taken for the survey, prepare a copy
~ Two typed copies of "Photograph/Catalog Field Sheet" for each roll of black and white
or colored slide film.
~ A minimum of eleven copies of the final project report, to include five bound copies and
one unbound, print-ready master copy.
~ Two copies of one page report summarizing project results.
C A completed, typed Historic-Architectural Data Base (HADB) encoding form for
summarizing report information.
~ A special requirement for archaeological evaluation projects is that provision be made
for permanent curation of artifacts and associated records at a repository which meets the
federal regulation 36 CFR 79: Curation of Federally-Owned and Administered
Archaeological Collections. Copies of the Curation Standards can be obtained from Doug
Jones, staff archaeologist, (515) 2814358, Doug.Jones@dca.stateJa.us or on the Web at
http://ww~,cr, nr}s.~ov/Iocat-law/arch stnds 7.htm.
F' Any tangible products not previously listed. (List)
~ Any intangible products not previously listed. (List)
Evaluation: For Interdiscip#naG' Survey and Evaluation Projects
~ Two copies of the draft Request For Proposals (RFP) to send to consultants and the
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list of consultants to whom it will be sent
~ A minimum of five final copies of the RFP
F Two copies of the draft subcontract agreement with the consultant
U Three copies of the fully executed subcontract agreement with the consultant
U A research design outlining the project activities and schedule
F Three draft copies of survey report; the report will follow the format of a Multiple
Property Cover Document and comply with the Guidelines for Archaeological
Investigations in Iowa, 1999
~ For sites with standing structures, two updated, finished sets of typed Iowa Site
Inventory forms, each set with at least one black and white photographic print enclosed in
a Print-File type plastic sleeve.
~ For archaeological sites, three updated, finished sets of typed Office of State
Archaeologist site inventory forms. One form will be completed for each new site or
updated for a previously recorded site.
~ One black and white photograph will be taken of each surveyed property; two contact
sheets and one set of negatives for each roll of black and white film used during the
survey.
~ For any colored slides taken for the survey, prepare a copy.
~ Two typed copies of "Photograph/Catalog Field Sheet" for each roll of black and white
or colored slide film.
~ A minimum of eleven copies of the final project report, to include five bound copies and
one unbound, print-ready master copy.
U Two (2) copies of one page report summarizing project results.
~ A completed, typed Historic-Architectural Data Base (HADB) encoding form for
summarizing report information.
~ A special requirement for archaeological evaluation projects is that provision be made
for permanent curation of artifacts and associated records at a repository which meets the
federal regulation 36 CFR 79: Curation of Federally-Owned and Administered
Archaeological Collections. Copies of the Curation Standards can be obtained from Doug
Jones, staff archaeologist, (515) 281-4358, Douq.Jones@dca~state.ia.us or on the Web at
http://wvcw,cr, nps,govllocat-taw/arch stnds 7,htm.
U Any tangible products not previously listed. (List)
Any intangible products not previously listed. (List)
Registration
~ One (1) draft copy of the Request for Proposals (RFP) that will be sent to consultants.
~ One (1) draft copy of the subcontract agreement with a qualified consultant for work on
project.
~ Two (2) copies of the fully executed subcontract agreement with the consultant.
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~ One (1) finished original and three photocopies of all draft National Register
nomination forms for the property to be nominated.
~ Two (2) archival copies of the final National Register nomination form on acid free,
25% cotton bond paper.
~ Two (2) finished copies of maps and continuation sheets which accompany the
nomination and one (1) original United States Geological Survey, 7.5 minute topographic
map
~ Three (3) finished sets of appropriately labeled black and white photographs. Photos
will be 5"x7" processed on black and white photographic paper and will meet National
Parks Service specifications found in "How to Complete the National Register Registration
Form."
~ Two (2) contact sheets and negatives for each roll of black and white film filed in a
"Print-File" preserver.
~ Color slides showing at least four sides of the building to accompany each National
Register nomination.
~ Two (2) copies of a typed and completed "Photograph/Catalog Field Sheet" for each
roll of film and each "Print-File" Sleeve of color slides.
~ Completed Historic Preservation Commission review form for the nomination indicating
that the Historic Preservation Commission and the Chief Elected Official have reviewed
and commented on the nomination. A state staff person can provide the professional
review.
~ Two (2) copies of one page report summarizing project results.
~ A completed, typed Historic-Architectural Data Base (HADB) encoding form for
summarizing report to accompany Multiple Property Documentation form if applicable to
your project.
~ Any tangible products not previously listed. (List)
Any intangible products not previously listed. (List)
Publie Education
If a consultant is used:
U Two draft copies of the Request for Proposal to be submitted to consultants and a list
of consultants to whom it will be sent
~ A minimum of five copies of the final Project Request for a Proposal for distribution to
consultants
U Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
If brochures, flyers or pamphlets are produced:
~ Two draft copies of any brochure, flyer, or pamphlet
~ A minimum of twenty-five (25) copies of each final version of any brochure, flyer, or
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pamphlet
If a conference, workshop, or lecture is presented:
~ A minimum if two draft copies of each of the following types of material: all promotional
material, programs, conference notebooks or handouts created by the CLG as part of the
project.
~ Two copies of a draft evaluation form to be distributed to participants
Four copies of the following:
~ A list of participants with names, addresses and CLG Affiliation
~ Completed Conference Evaluation Forms collected from the Participants
~ Promotional Flyers, press releases, etc.
~ Programs and handouts
~f an exhibit [s presented:
~ Two draft copies of promotional material, program, captions or other text
U Four final copies of promotional material and program
~ Three sets of labeled photographs or slides documenting any exhibit produced
~ Three copies of completed photo-log sheets identifying each of the photographs or
slides submitted.
If audiovisua~ materials or publications ars dove,sped:
~ Two draft copies of scripts, publications, curriculum materials, audiovisual materials.
~ A minimum of eleven copies will be made of each item produced as a result of the
grant activity.
For A~ Education Projects:
~ Two copies of a one-page report, summarizing the project results, required for all CLG
grant-funded projects.
~ Any tangible products not previously listed. (List)
Any intangible products not previously listed. (List)
Pre-Development
~ Two draft copies of the Request for Proposal to be submitted to consultants and a list
of consultants to whom it will be sent
~ A minimum of five copies of the final Project Request for a Proposal for distribution to
consultants
~ Two copies of the draft subcontract agreement with the consultant
~ Three copies of the fully executed subcontract agreement with the consultant
~ Three copies of the draft project report (this will be the feasibility study, structural
assessment, etc.)
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CLG Grant Application Form Page 13 of 16
F A minimum of eleven copies of the final project report (this will be final version of the
feasibility study, structural assessment etc), to include five bound copies and one
unbound, print-ready master copy.
~ Two copies of a one-page report, summarizing the project results, required for all CLG
grant-funded projects
~ A completed Historic-Architectural database (HADB) encoding form, summarizing the
project report if this project involves a standing structure; or a completed, typed National
Archaeological bibliographic Date (NABD) bibliographic encoding sheet, summarizing site
information if the project involves an archaeological site.
~ Submit at least one interior and one exterior photograph of each property to be
assisted.
~ Any tangible products not previously listed. (List)
Any intangible products not previously listed. (List)
iD. Schedule
Describe the proposed schedule for carrying out your scope of work. When will you
accomplish your benchmarks? When will you provide and require reimbursement? Provide
a monthly progress schedule. Work must be completed by June 30, 2004.
Sample schedule:
March 30, 2003:
April 2003 - January 2004:
March 2, 2004:
April 2, 2004:
Request bids from consultants, prepare and
have consultant subcontract approved,
select consultant, sign contract to hire
consultant and submit signed contract to the
State.
Project Director, Consultant, and volunteers
begin work on project. Compile information
and do photographic work. Submit three
copies of the first draft and technical
materials of the National Register
nomination form(s) no later than February 2,
2004 for preliminary staff review.
The State sends review comments on the
first draft to the Consultant
Consultant returns three copies of the
finalized draft to the State
E. Coordination
Specify the professional qualifications for any consultants to be used in the project--reflect
on the Standards. State what services the consultant will be expected to provide, and
identify the consultant's responsibilities in regard to the project, identify the commission
members, CLG staff and residents who will work on the project. CLGs applying for
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CLG Grant Application Form Page 14 of 16
Planning for Preservation projects are required to have a minimum match of 100
hours of time donated by the commission and community volunteers. (See "Related
Links" for lists of consultants)
F. Proposed Project Budget
The budget for the project is divided into those costs to be reimbursed by the Historic
Preservation Fund (HPF - federal funds) and those costs which are provided by the CLG
(applicant match). All costs must be adequately documented on the budget page.
All of the costs must be incurred during the contract period. You cannot charge for
costs incurred prior to the award of the grant, nor can you charge for costs that will be
incurred after the grant project is completed. All costs must represent expenditures that
are necessary to the accomplishment of the grant objectives and are outlined in the
budget.
Be sure to read the CLG Grant Information and instructions pages for more information on
eligible costs and definitions!
Projected Costs
~n~u!t~ntm!leage (2,000 miles $
Film/developing S
re!epho, ne/fQ~ $
Supplies $
$
~js~[!c P. res~gtip~ !~t~rn (~3~ $
city staff-project Management $
~$
$
$
i
CLG Project
Grant Total
, S
s
$
i s
$
$
s
i s
i s
Applicant ~atch
Cash In-kind
s [ s
580.00
2,500.00
200.00
750-00
2~0-0~
si s
s s
si s
s [ s
s[ s
s l } s
st s
S ¸ iS
200:0P
750.00
~67P.PO
500.00
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CLG Grant Application Form Page 15 of 16
[ $
$
Subtotals:
$
l $
I $
[ $
$
$
$
$
$
1 !,50P:O~ $
Subtotal of
above
Subtotal of
above
Totals: $
lJ~,000:00 $
*Total **Total Applicant Match
CLG
Grant
Total Project
Cost
* The CLG Grant total must not exceed 60% of total
project costs.
** The Applicant Match (cash + in-kind) must equal a
minimum of 40% of total project costs.
Certification
I certify that the matching share proposed for this project does not include funding from
other Federal sources, and that these funds are not being used as match against any
other Federal grant application.
Authorized Signature, Chief Elected Official or Designee:
Date:
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CLG Grant Application Form Page 16 of 16
G. Explain how the proposed project will help to fulfill the goals and objectives of
your local preservation plan and/or the state preser~'ation plan, if applicable.
If this is part of a multiphase project, describe the completed project segments and/or
future ones that are linked to this project application. Each year's project must be able to
stand alone. Funding of one year does not guarantee funding of future phases. (The Iowa
State Preservation Plan is available in the GkG Grant Information "Related Links:
Important CLG Links" section.)
Describe how undertaking this project will assist in meeting local historic preservation
goals and objectives.
Your certification application contained a preservation plan. Use that as your local plan or
an updated version if you have one.
Past Grant Contract Performance
Specifically address the success or challenges faced in carrying out the requirements of
your past CLG grant projects. Do not omit this section!
This section gives the applicant an opportunity to dispel any fears on the part of the
review panel or Board that past problems will hinder this new effort. Simply explain what
steps have been taken to insure project success. If a past project was canceled, please
address the specific circumstances of that cancellation. If all previous CLG grants have
been successfully completed, please state this and discuss the factors that have
contributed to your success. If you have never received a CLG, assess your commission's
performance since being certified, using specific instances to make your points. Describe
how undertaking this project will strengthen and enhance commission performance.
This is the end of the grant application form.
P~ease submit I original and 5 copies of the application to:
DCA Grant Programs Assistant
State Historical Society of towa
600 E. Locust Street
Des Moines, IA 50319-0290
http://www.iowahistory.org/grants/shsi~grants/clg_grant/application.htrn 11/25/2002
A. Attach a copy of your community's preserVation plan to this application.
See attached plan.
B. Scope of Work
The project goal is to complete an in-depth architectural/historic
survey/evaluation and to update/prepare National Register nominations for
Dubuque's four primarily residential histodc districts. This project represents
Phase IV in an architectural/historic survey/evaluation of the community, as
shown on the enclosed map.
Dubuque is a community well known for its historic beauty and, in particular, the
Victorian architecture that makes up much of the existing five histodc districts.
This architectural theme was documented in Bruce Kdviskey's 1977 architectural
survey of the community. However, there are a great many other influences in
Dubuque that ara recorded in Craftsman, Colonial Revival and Classical building
styles, among others.
Dubuque's many architectural themes and historic contexts are recorded in the
2000 community assessment described in a multiple property document entitled
"Dubuque - The Key City; The Architectural and Historical Resources of
Dubuque, Iowa, 1837- 1955".
The multiple property document describing the 1999 comprehensive survey and
the 2000 community assessment of historical contexts and supporting
architectural themes is being used as a foundation to help shape required
neighborhood surveys phased in over time. These phased neighborhood surveys
apply the histodc contexts and architectural themes defined in the multiple
property document. The attached map depicts the comprehensive survey area,
and the anticipated phasing of the architectural/historic survey for Dubuque's
older residential and commercial neighborhoods.
The City began a phased architectural/historic survey/evaluation of areas of the
community. Completed in 2000, Phase I encompassed the
Washington/Jackson/Elm neighborhood. Completed in 2001, Phase II involved
the Lincoln/Rhomberg/Garfield neighborhood. Begun in 2002, and currently
underway, Phase 111 involves Dubuque's oldest commercial, residential and
industrial neighborhoods in and around the central business district. The City's
commercial historic district, Old Main, is included in the Phase III survey.
Phase IV of the City of Dubuque's Historic/Architectural Survey/Evaluation builds
on the City's the 2000 community assessment and multiple property document.
The Phase IV survey area encompasses the City's four primarily residential
Historic Districts. These are the Jackson Park, Cathedral, West 11th Street, and
Langworthy Historic Districts. Two of these districts, Jackson Park and Cathedral,
are listed on the National Register of Historic Places. The other two, West 11th
Street and Langworthy, only ara designated locally.
The Phase IV survey includes retaining a qualified historic preservation
consultant, assisted by a histodc preservation intern, to undertake these broad
work tasks:
1. Update the 1977 architectural survey data for the Jackson Park, Cathedral,
West 11th Street, and Lan,qworthy Historic Districts to incorporate the multiple
property document. This work task will be accomplished by gathering the basic
information about the histodc properties, sites, buildings, and structures in the
histodc districts. The properties in these districts then will be evaluated for their
association with the historic contexts and architectural themes of the multiple
property document. All work will adhere to the Secretary of the Interior's
Standards and Guidelines for Identification and Evaluation.
2. Update the 1979 National Register nominations for the Jackson Park and
Cathedral Historic Districts to incorporate the multiple property document. This
work task will involve re-determination of National Register eligibility of properties
in these districts within the contexts and themes of the multiple property
document. Updating these district nominations means preparing virtually new
district nominations. The intent is to complete the additional research necessary
to submit the nomination for review and approval. All work will adhere to the
Secretary of the Interior's Standards and Guidelines for Evaluation, as well as the
National Register Bulletins that provide guidance for National Register
nominations.
3. Prepare National Register nominations for the West 11th Street and
Lan,qworthy Histodc Districts to incorporate the multiple property document. This
work task will involve determination of National Register eligibility of properties in
these districts within the contexts and themes of the multiple property document.
This task involves the preparation of National Register nominations for these two
locally-designated districts. The intent is to complete the additional research
necessary to submit the nomination for review and approval. All work will adhere
to the Secretary of the Interior's Standards and Guidelines for Evaluation, as well
as the National Register Bulletins that provide guidance for National Register
nominations.
C. Work Products
The anticipated work products for the Phase IV include all the products checked
on the application form for Architectural and Historic Survey and Evaluation
Projects.
Since the project goal includes the update/nomination of National Register forms
for four histodc districts, the additional work products required for Registration
also are checked on the application form.
D. Schedule
March 30, 2003:
Certified Local Govemment (CLG), the City of Dubuque, prepares request for
proposals, requests bids from consultants, prepares and has consultant
subcontract approved, selects consultant, signs contract to hire consultant, and
submits signed contract to the State Histodc Preservation Office (SHPO).
Apdl 2003 - January 2004:
CLG Project director, historic preservation intern, and consultant begin work on
the project. Compile information and do photographic work. Prepare first draft
and technical materials of the survey reports and National Register nominations.
February 2, 2004:
Submit three copies of the first draft and technical materials of the survey reports
and National Register nominations no later than February 2, 2004 for SHPO staff
review.
March 2, 2004:
SHPO staff sends review comments on the first draft to the consultant.
April 2, 2004:
Consultant returns three copies of the finalized draft to SHPO staff.
April 9, 2004:
SHPO staff sends a copy of the nominations, photographs, and CLG review
forms to the CLG.
April - May 2004:
CLG reviews the National Register nominations.
June 1, 2004:
CLG completes review of the National Register nominations and sends the
completed review forms to the SHPO no later than June 1, 2004.
June 11,2004:
CLG and consultant present National Register nominations to the State
Nomination Review Committee.
June 25, 2004:
SHPO sends review comments of State Nomination Review Committee to
consultant.
July 15, 2004:
CLG submits final products and request for reimbursement to the SHPO.
E. Coordination
This project will require a professional with expertise in the field of archival
survey and documentation. The consultant to be hired must meet the
professional qualification standards as established by the Secretary of the
Interior and the SHPO for history and architectural history. The consultant must
have either a master's degree in American History, American Studies or a closely
related field, or a bachelor's degree plus either two years full-time experience in
research and writing, or teaching or substantial contribution to the field.
In addition, the City's project director and historic preservation intern will be
involved in the Phase IV project by assisting the consultant with project
management, data collection, research, photography, data entry and map
making.
The City's project director has managed the Phase II and Phase III survey
projects, including supervision of a histodc preservation intern. He also has
managed CLG grants for creation of design review guidelines and development
of design review training. He provides day-to-day support for the City of
Dubuque's Historic Preservation Commission.
The selected consultant should have experience in preparing architectural and
historic surveys and evaluations, as well as updating and preparing National
Register nominations. The selected consultant will attend the State Nomination
Review Committee and present the nominations when the districts are
considered for National Register nomination.
G. Explain how the proposed project will help fulfill the goals and
objectives of your local preservation plan and/or the state preservation
plan, if applicable.
This project represents Phase IV in an architectural/histodc survey/evaluation of
the community. The Phase IV survey helps to fulfill the following goals of the City
of Dubuque's preservation plan:
· Encourage neighborhood identity, planning and pride of place.
· Safeguard the cultural and histedc resources of the community as critical to
the quality of life and the attractiveness of Dubuque.
· Promote the preservation of histodc buildings and architectural resources in
the community.
· Educate the community about the benefits of historic preservation to the
community's quality of life, economic development efforts, toudsm and tax
base enhancement.
· Increase appreciation, education, technical assistance and funding for the
community's historical and architectural heritage.
H. Past Grant Contract Performance
The City of Dubuque has successfully completed numerous histodc preservation
projects with funding from the SHPO in the last few years, and additional projects
are underway and on schedule. The City has established an administrative
policy for soliciting proposals from consultants that uses an interdisciplinary team
of City staff, and where appropriate, persons from key groups involved in the
project. The City also invites input from community resource agencies,
stakeholders groups, the Histodc Preservation Commission and the SHPO in
producing the best possible work products.
The City has utilized CLG funds to complete the 2000 community assessment of
Dubuque's architectural themes and historical contexts, "Dubuque -The Key
City; The Architectural and Historical Resources of Dubuque, Iowa, 1937-1955".
Following this assessment, the City began a phased architectural/historic
survey/evaluation of areas of the community using CLG funds. Completed in
2000, Phase I encompassed the Washington/Jackson/Elm neighborhood.
Begun in 2000, and completed in 2001, Phase II involves the Lincoln/
Rhomberg/Garfield neighborhood. This project was funded with a Historical
Resource Development Program (HRDP) grant.
Begun in 2002, and currently underway, Phase III involves Dubuque's oldest
commercial, residential and industrial neighborhoods in and around the central
business district. The City received a CLG grant for the Phase III project.
The City selected a consultant to assist the Histodc Preservation Commission
and various City departments with development of a design guidelines manual
and a comprehensive streetscape plan for the city's five histodc districts. This
project, funded with a CLG grant and a Preservation Services Fund grant, was
completed in 2002.
The City retained the same consultant to develop a design review training
program based on the design guidelines. This CLG-funded project also was
completed in 2002.
In addition, the City successfully completed on time and under budget, the
research, design and installation of five interpretive signs of historic resources in
May 2001, with a second HRDP grant. The City also completed the development
of five more interpretive signs with a third HRDP grant in 2002.
City of Dubuque
Historic Preservation Plan
Vision for Dubuque's Histodc Preservation Districts
Dubuque's five historic preservation districts encompass over 600 primary and
secondary structures of national, state, local and neighborhood significance. These
districts also include a range of architectural styles that reflects the historic contexts of
the development of Iowa's oldest city. As well, these districts reflect a densely
developed, mixed use, urban environment with commercial storefronts and upper stow
housing; one-, two- and multi-family residences; institutional uses; neighborhood parks;
and public open spaces.
Within this context and consistent with the City's historic preservation ordinance, we
envision the preservation, restoration and stewardship of the historical and architectural
resources of Dubuque's five historic preservation districts, including:
· Promotion of the educational, cultural, economic and general welfare of the
community through the protection, enhancement and perpetuation of these districts;
· Safeguarding of the city's historic, aesthetic, architectural, and cultural heritage by
preserving these districts;
· Stabilization and improvement of property values in these districts;
· Fostering of civic pride in the legacy of beauty and achievements of the past
exemplified by these districts;
· Protection and enhancement of the city's attractions to tourists and visitors and the
support and stimulus to business these districts provide;
· Strengthening of the economy of the city; and
· Promotion of the use of these districts as sites for the education, pleasure and
welfare of the people of the city.
Long Range Goals for Planning and Development of
Dubuque's Historic Preservation Districts
Long range goals for the planning and development of Dubuque's historic preservation
districts are set forth in the Dubuque 2000 Comprehensive Plan, and are listed below
for these districts separately and collectively:
Cathedral, Jackson Park, Lan.qworthy and West 11th Street Historic Districts
· Preserve historic and aesthetic character and function of established residential
neighborhoods.
Cathedral, Jackson Park, and Old Main Historic Districts
· Preserve historic and aesthetic character and function of established commercial
districts.
· Maintain and improve the aesthetic qualities of the City parking system's facilities.
All Historic Districts
· Encourage neighborhood identity, planning and pride of place.
· Encourage clean-up/beautification for the public, private and business sectors.
· Protect and preserve the city's historic buildings, urban pattern and natural
environment.
· Protect and preserve existing open space and parkland to meet the community's
needs.
· Utilize principles of good design and/or historic preservation in all public projects.
· Compliment the human scale and historic bulk and mass of existing structures when
designing new or redeveloped structures.
· Enhance the aesthetics of new and existing development -- design, landscaping,
parking, signage -- with special sensitivity to the historic character and building
materials found in the community.
· Adapt land use controls to fit the various historic development patterns and
neighborhoods that reflect urban, suburban and rural characteristics.
· Safeguard the cultural and historic resources of the community as critical to the
quality of life and the attractiveness of Dubuque.
· Promote the preservation of historic buildings and architectural resources in the
community.
· Educate the community about the benefits of historic preservation to the
community's quality of life, economic development efforts, tourism and tax base
enhancement.
· Increase appreciation, education, technical assistance and funding for the
community's historical and architectural heritage.