Signed Contracts_IIW Fire Station Door Design•
THE C[TY OE_ _ Dubuque
~U B E AN-AmerlCaCity
~~~~~~~
Master~rece on the Mrssrssr~~pr
zoos
TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
DATE: March 27, 2009
SUBJECT: Fire Station #4 Door Modifications
Attached is a proposal from IIW Engineers & Surveyors, PC (IIW) to provide
professional design and construction services to modify the existing overhead door on
the south wall of Fire Station #4 at 1697 University Avenue. This modification involves
the installation of two (2) 12'6" by 12'0" wide overhead doors to accommodate the
simultaneous access of the ladder truck and ambulance when called to service.
IIW will provide the conceptual/final design and construction services of these doors at
an estimated fee of $14,900. This expense will be funded through the Station 4
Improvements Capital Improvement Project (CIP 1011460), with a current balance of
$90,500.
Finance Director Ken TeKippe has reviewed and approved the Certificate of Liability
Insurance to ensure compliance with insurance guidelines.
ACTION TO BE TAKEN
Would you please execute the noted documentation and return to the Engineering
office.
Attachs.
January 14, 2009
Dan Brown
City of Dubuque Fire Department
11 West 9`" Street
Dubuque,IA 52001
Re: Fire Station #4 Door Modifications
IIW Project No: 08208-O1
Dear Dan:
IIW Engineers & Surveyors, P.C. has completed our evaluation of the existing overhead
door opening on the south side of Fire Station #4 in accordance with our meeting with you
on June 13, 2007. Our evaluation is limited to the lintel above the door, and does not
include an evaluation of the existing brick walls, the thermal and moisture protection
envelope, the floor and roof framing supported by the lintel, or an evaluation of the lateral
load-resisting system.
PROJECT DESCRIPTION
Based on our meeting on June 13, the original purpose of our evaluation was to develop an
estimated construction budget for modifying the existing overhead door rough opening on
the south wall of the building to accommodate the installation of a 13'-0" high x 28'-0"
wide overhead door. Subsequently, it is our understanding that this requirement was
revised to provide for two (2) 12'-6" high by 12'-0" wide overhead doors. Refer to the
attached south wall elevation.
Per original construction drawings by Durrant and Bergquist dated May 31, 1957, it is our
understanding that the existing structure is framed as follows. The exterior wall is a 12"
wide, three-wythe solid brick wall. The existing 12'-0" high x 22'-0" wide overhead door
lintel consists of a 12" deep x 31.8 lb/ft. steel beam with a 5/16" x 11" steel base plate
bearing on the masonry wall. The floor framing consists of 12" deep concrete joists
supporting a 3" slab (15" total depth) spaced at approximately 25" on center, spanning east
to west. The roof framing consists of 2x12 joists at 16" on center spanning east to west
supporting 3/a" plywood sheathing.
Following are the loading criteria and material specifications used for our evaluation
Design Criteria
Building Code: 2006 International Building Code
Dead Load: Roof: 16 psf
Floor: 37.5 psf
Walls: 120 psf
_ Floor Live Load: 40 psf
Roof Live/Snow Load: 30 sf + ponding
RECOMMENDATIONS
Based on our evaluation, we recommend providing a W 12 x 26 steel beam supported by
HSS 2 x 12 x '/4 steel columns at each end and an HSS 6 x 6 x '/4 steel column at the
midpoint of the span.
IIW Engineers & Surveyors P C .
Dubuque, IA Hazel Green, WI
INTEGRITY. EXPERTISE. SOLUTIONS.
Dennis F. Waugh, PE/SE
Charles A. Cate, PE
Gary D. Sejkora, PE
Michael A. Jansen, PE/SE
Ronald A. Balmer, PE/SE
John M. Tranmer, PLS
Timothy J. Tranel, PE
John F. Wandsnider, PE
Julie P. Neebel, PE
James P. Kaune, PE
Thomas J. Oster, PLS
Wray A. Childers, PLS
Geoffry T. Blandin, PE
Mark C. Jobgen, PE
Lauren N. Ray, PE/SE
Bradley J. Mootz, PElSE
Cody T. Austin, PE
Civil Engineering
Structural Engineering
Environmental Engineering
Municipal Engineering
Transportation Engineering
Architectural Engineering
Land Surveying
Quality Control Testing
Geotechnical Engineering
4155 Pennsylvania Avenue
Dubuque, Iowa 52002-2628
563-556-2464
563-556-7811 fax
www.iiwengr.com
'Fire Station #4 Door Modifications
January 14, 2009
Page 2 of 5
The new columns will be supported by the existing foundation walls; however, the existing footings will likely
need to be expanded to accommodate the additional load, requiring localized excavation to the footings both
inside and outside of the building. The 12'-6" high x 28'-8" rough opening and door configuration shown will
allow for the greatest amount of flexibility in the future if larger door sizes are required, as well as providing for
easier installation. The attached wall elevation illustrates the door configuration as specified, as well as the
maximum door sizes which can be accommodated. Based on the specified configuration, the estimated
construction cost is $36,000, which includes a 10 percent construction contingency. The above estimate includes
a quote of $4,323 from Overhead Door Company of Dubuque for the overhead doors, which is attached.
If the projects proceed, we offer the following proposal to complete final design and allow for construction
documents to be created. If you wish to proceed with this project design could be completed within 3 weeks of
the Notice to Proceed.
SCOPE OF SERVICES
The following list of services will be provided by or under the direct personal supervision of a Professional
Engineer licensed to practice in the State of Iowa.
Conceptual Design Phase (already completed)
1. Conduct a site visit to develop a clear understanding of the project.
2. Prepare structural design calculations for the new lintel based on design criteria and building framing
obtained from original construction drawings by Durrant and Bergquist dated May 31, 1957.
3. Prepare a construction sequencing plan, including temporary shoring and beam pre-loading
requirements.
4. Prepare an estimated construction cost estimate.
Final Design Phase
1. Prepare detailed final plans and specifications for construction of the project. These items would
include title sheet, general notes, typical sections, details, and technical provisions necessary to
illustrate and define the scope of work to be performed by the Contractor on the project, and as follows.
Existing building geometry will be based on the original construction drawings by Durrant and
Bergquist dated May 31, 19.57.
a. First floor plan to provide for the removal and replacement of the south side of the interior slab to
facilitate the installation of new trench drains; and to detail the reconstruction of the overhead
door rough opening and revised door configuration. First floor plan will include specification for
the finished grades and tolerances to provide for positive drainage to the floor drains.
b. Alternate first floor plan to provide for selective removal of the south side of the interior slab to
facilitate the installation of new trench drains, rather than complete removal.
c. Partial second floor plan in the area around the fire pole.
d. Partial third floor ceiling plan in the area around the existing brass fire pole.
Serdices During Construction
1. Preparation of bidding documents, solicitation of bids from contractors, preparation and administration
of contracts, and preparation of partial or final pay requests.
2. Participate in aPre-Construction Conference prior to commencement of Work at the Site.
3. Review and approve or take other appropriate action in respect to Shop Drawings and Samples and
other data which Contractor is required to submit
4. Discussions with the contractor to verify material substitutions that result in a savings to the overall
construction costs.
5. Make visits to the Site at intervals appropriate to the various stages of construction, as Engineer deems
necessary, to observe as an experienced and qualified design professional the progress and quality of
Contractor's executed Work. A total of three site visits are anticipated during construction.
Fire Station #4 Door Modifications
January 14, 2009
Page 3 of 5
6. Material testing, including verification of the soil bearing capacity and concrete testing.
7. Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the
orderly completion of Contractor's work.
8. Conduct a final inspection to determine if the completed Work of Contractor is acceptable so that
Engineer may recommend, in writing, final payment to Contractor.
EXCLUSIONS FROM PROFESSIONAL SERVICES
The following is a list of services we are capable of providing, but have not included in this Proposal. We would
be more than willing to perform any or all of the services under a separate Proposal.
1. Payment of permit and application fees.
2. Geotechnical engineering associated with performing a subsurface investigation consisting of soil
borings, laboratory analysis, and determination of soil properties for design.
3. Redesign of the phases of the project due to unforeseen conditions, changes in the building codes and
public policies, or budget overruns. Any redesign will be completed at the standard hourly rates.
COMPENSATION
Our fee for the above scope of services would be billed according to the following schedule (as referenced to the
above scope of services):
1. Conceptual Design and Evaluation: Already completed for a lump sum fee of $2,800.00 (two thousand
eight hundred dollars and zero cents).
2. Final Design: Lump sum fee of $3,200.00 (three thousand two hundred dollars and zero cents).
3. Services During Construction -Estimated fee of $8,900.00 (eight thousand nine hundred dollars and
zero cents) billed at an hourly rate with rate schedule in affect at time of construction.
GENERAL TERMS AND CONDITIONS
General Terms and Conditions are a part of this Proposal. This Proposal is valid for 90 days from the date of this
letter. If the services and fees defined in this Proposal are acceptable, please return one signed copy to our office.
Thank you for allowing IIW Engineers & Surveyors, P.C. to submit this Proposal for engineering services.
Sincerely,
IIW E EERS & SURVEYORS, P.C.
r----.~
Dennis Waugh, P.E., S.E.
Principal Civil/Structural Engineer
~~ ~ '~
Bradley~P.E., S.E.
Project Manager
I hereby accept this Proposal and General Terms and Conditions.
._..._
Authoriz Signature Date
Attachment
Copy: Steve Brown, City of Dubuque
\\Denver\drivep\08\208\208-O1\Admin\BJM Revised Evaluation Report & Proposal (08208-O1) 1-09.doc
IIW ENGINEERS & SURVEYORS, P.C.
THE FOLLOWING GENERAL TERMS AND CONDITIONS SHALL APPLY TO THE ATTACHED
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN IIW ENGINEERS & SURVEYORS, P.C.,
HEREIN REFERRED TO AS THE CONSULTANT, AND THE CLIENT IDENTIFIED IN THE ATTACHED
AGREEMENT.
GENERAL TERMS AND CONDITIONS
FOR CITY OF DUBUQUE AGREEMENTS
The Client shall provide all criteria and full information with regard to his or her requirements for the Project, and shall
designate a person to act with authority on his or her behalf with respect to all aspects of the Project. This shall
include, but not be limited to, review and approval of design issues in the schematic design phase, design development
phase, and contract documents phase. These approvals shall include an authorization to proceed to the next phase.
Services beyond those outlined in the proposal may be required or be required as a result of unforeseen circumstances.
The Consultant under terms mutually agreed upon by the Client and the Consultant may provide these services.
For the scope of services agreed upon, the Client agrees to pay the Consultant the compensation as stated. Invoices for
the Consultant's services shall be submitted, at the Consultant's option, either upon completion of any phase of service
or on a monthly basis. Invoices shall be payable when rendered and shall be considered past due if not paid within 30
days after the invoice date. A service charge will be charged at the rate of I.5% (18% true annual rate) per month or
the maximum allowed by law on the then outstanding balance of Past Due accounts. In the event any portion of an
account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney's
fees.
The Consultant shall secure and maintain professional liability insurance, commercial general liability insurance, and
automobile liability insurance to protect the Consultant from claims for negligence, bodily injury, death, or property
damage which may arise out of the performance of the Consultant's services under this Agreement, and from claims
under the Worker's Compensation Acts. The Consultant shall, if requested in writing, issue a certificate confirming
such insurance to the Client. Consultant shall at all times during the performance of this Agreement provide insurance
as required by the City of Dubuque Insurance Schedule C with a Certificate of Insurance on file with the City.
The Client and the Consultant each agree to indemnify and hold the other harmless, and their respective officers,
employees, agents, and representatives, from and against any and all claims, damages, losses and expenses (including
reasonable attorney's fees) to the extent such claims, losses, damages, or expenses are caused by the indemnifying
party's negligent acts, errors, or omissions. In the event claims, losses, damages or expenses are caused by the joint or
concurrent negligence of Client and Consultant, they shall be borne by each party in proportion to its negligence.
Neither party shall be deemed in default of this Agreement to the extent that any delay or failure in the performance of
its obligations results from any cause beyond its reasonable control and without its negligence.
The Client and Consultant agree that they shall first submit any and all unsettled claims, counterclaims, disputes, and
other matters in question between them arising out of or relating to this Agreement to mediation in accordance with the
Construction Industry Mediation Rules of the American Arbitration Association effective as of the date of this
agreement.
The City acknowledges the Consultant's plans and specifications, including all documents on electronic media, as
instruments of professional service. Nevertheless, any plans, specifications or studies prepared under this Agreement
shall become the property of the City upon completion of the services and payment in full of all moneys due to the
Consultant.
Copies of documents that may be relied upon by the Client are limited to the printed copies (also known as hard copies)
that are signed or sealed by the Consultant. Files in electronic media format or text, data, graphic, or of other types that
are furnished by the Consultant to the Client are only for convenience of the Client. Any conclusion or information
obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic
media format, the Consultant makes no representations as to long-term compatibility, usability, or readability of
documents resulting from the use of software application packages, operating systems, or computer hardware differing
from those used by the Consultant at the beginning of this project.
The delivery of electronic information to Contractors is for the benefit of the Owner for whom the design services have
been performed. Nothing in the transfer should be construed to provide any right of the Contractor to rely on the
information provided or that the use of the electronic information implies the review and approval by the Design
Professional of the information. Electronic information is drawings, data, modeled data, or computational models. It is
Page 4 of 5
IIW ENGINEERS & SURVEYORS, P.C.
our professional opinion that this electronic information provides design information current as of the date
of its release. Any use of this information is at the sole risk and liability of the user who is also responsible
for updating the information to reflect any changes in the design following the preparation date of this f
information. The transfer of electronic information is subject to the approval of the Design Professional. '
Depending upon the type of information requested, and the format, a fee may be required for acquisition ~
of the data, payable to the Design Professional. Contractors are required to submit a request in writing to the Design
Professional indicating the type and format of the information requested. The Design Professional will make a
reasonable effort to determine whether or not the information can be provided as requested, and the fee for providing
the information.
If this Agreement provides for any construction phase services by the Consultant, it is understood that the Contractor,
not the Consultant, its agents, employees, or sub-consultants, is responsible for the construction of the project, and that
the Consultant is not responsible for the acts or omissions of any contractor, subcontractor, or material supplier; for
safety precautions, programs, or enforcement; or for construction means, methods, techniques, sequences, and
procedures employed by the Contractor.
When included in the Consultant's scope of services, opinions of probable construction cost are prepared on the basis
of the Consultant's experience and qualifications and represent the Consultant's judgment as a professional generally
familiar with the industry. However, since the Consultant has no control over the cost of labor, materials, equipment,
or services furnished by others; over contractor's methods of determining prices, or over competitive bidding or mazket
conditions, the Consultant cannot and does not guazantee that proposals, bids, or actual construction cost will not vary
from the Consultant's opinions of probable construction cost.
The Client and the Consultant each binds himself or herself, partners, successors, executors, administrators, assigns,
and legal representative to the other party of this Agreement and to the partners, successors, executors, administrators,
assigns, and legal representative of such other party in respect to all covenants, agreements, and obligations of this
Agreement.
Neither the Client nor the Consultant shall assign, sublet or transfer any rights under or interest in (including but
without limitations, monies that may be due or monies that aze due) this Agreement, without the written consent of the
other, except as stated in the paragraph above, and except to the extent that the effect of this limitation may be
restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will
release or discharge the assigner from any duty or responsibility under this Agreement. Nothing contained in this
paragraph shall prevent the Consultant from employing such independent consultants, associates, and sub-contractors,
as he or she may deem appropriate to assist in the performance of services hereunder.
It is acknowledged by both parties that the Consultant's scope of services does not include any services related to the
presence at the site of asbestos, PCB's, petroleum, hazardous waste, or radioactive materials. The Client acknowledges
that the Consultant is performing professional services for the Client and the Consultant is not and shall not be required
to become an "arranger", "operator", "generator", or "transporter" of hazazdous substances, as defined in the
Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA).
The Client may terminate this Agreement with seven days (7) prior written notice to the Consultant for convenience or
cause. The Consultant may terminate this Agreement for cause with seven (7) days prior written notice to the Client.
The Client is obligated to pay for all services rendered up to the date the Consultant receives the written notice of intent
to terminate. Failure of the Client to make payments when due shall be cause for suspension of services or ultimately
termination, unless and until the Consultant has been paid in all full amounts due for services, expenses, and other
related changes.
This Agreement supersedes all terms and conditions contained on a purchase order typically procuring products. It is
understood by both parties upon execution of this agreement that if a purchase order is issued, it is for accounting
purposes only. Purchase order terms and conditions are void and are not a part of our agreement.
Page 5 of 5