RFP_Roosevelt Park RedevelopmentTHE CTTY OF Dubuque
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DUB E
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Professional Services for Formation of a Basic Master Plan for Re-
Development of Roosevelt Park
DATE: March 26, 2009
Leisure Services Manager Gil Spence recommends City Council approval to initiate the
Request for Proposals process for the professional design services for Formation of a
Basic Master Plan for Re-Development of Roosevelt Park. Roosevelt Park was closed
in the 1980's as a result of budget cutbacks. This is a 207-acre site that is home to the
Storybook Hill Children's Zoo and a model airplane landing stip. These uses will remain
as part of the re-development plan. Other possible uses could include a dog park,
playground and picnic areas, an historic site at one of the lead mines, mountain bike
trail, natural areas, and ball fields.
concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Professional Services for Formation of a Basic
Master Plan for Re-Development of Roosevelt Park
DATE: March 20, 2009
INTRODUCTION
The purpose of this memorandum is to request City Council approval to initiate the
Request for Proposals process for the professional design services for Formation of a
Basic Master Plan for Re-Development of Roosevelt Park.
DISCUSSION
Roosevelt Park was closed in the 1980's as a result of budget cutbacks. This is a 207-
acre site that is home to the Storybook Hill Children's Zoo and a model airplane landing
strip. These uses will remain as part of the re-development plan. Other possible uses
could include a dog park, playground and picnic areas, a historic site at one of the lead
mines, mountain bike trail, natural areas, and ball fields.
The FY 2009 C.I.P. budget contains $10,000 for this study.
Review committee members include:
Gil Spence ....................... Leisure Services Manager
Bob Fritsch ...................... Park Division Manager
Ken TeKippe .................... Finance Director
Don Vogt ......................... Public Works Director
Bob Schiesl ..................... Assistant City Engineer
The following schedule is proposed:
Mail to consultants April 7, 2009
Proposals due April 30, 2009
Committee review and selection May 15, 2009
ACTION STEP
The action requested is that the City Council approve the initiation of the RFP process
for Professional Services for Formation of a Basic Master Plan for Re-Development of
Roosevelt Park.
GDS:et
attachment
CITY OF DUBUQUE, IOWA
REQUEST FOR PROPOSALS
DESIGN SERVICES
Roosevelt Park Master Plan
March 20, 2009
INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals from qualified consulting firms to provide
design services for the Development of a Master Plan for Roosevelt Park.
COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. The City is approximately 30 square miles in area, with a population
of approximately 60,000 people. The City's annual operating and capital budget is nearly
$116 million and funds a full range of services. The City's web site is
www.cityofdubugue.org.
The community has a stable and diversified manufacturing base and a growing service
sector. Dubuque is the major retail, medical, educational and employment center for the
tri-state area. Tourism continues to be a major economic force in the community. City
government continues to work in collaboration with the private sectorto promote economic
development. The job creation and unemployment numbers show that Dubuque is growing
steadily in the current economic climate. Dubuque's construction numbers reveal an even
more encouraging picture. The City has formed strong relationships with the local
business community to promote continued economic growth and success.
PROJECT SUMMARY
The project will include formulation of a basic master plan for re-development of Roosevelt
Park.
Roosevelt Park is a 207 acre site that closed as a park in the 1980's as a budget cut.
Currently, ten acres are leased to the Storybook Hill Children's Zoo, five acres are leased
to the Model Airplane Club, and fifty-five acres are leased for farming. The Zoo and
landing strip will continue to operate.
This site is a hilly, beautiful piece of property with a creek running through it, limestone
outcroppings, seven lead mine shafts, and mature trees.
In addition to the Zoo and landing strip, other possible uses could include a dog park,
playground and picnic areas, a historical site atone of the lead mines, mountain bike trail,
natural areas, and maybe ball fields.
SCOPE OF SERVICES
The scope of services for the project include:
• Layout of planned uses and facilities
• General cost estimate for all elements of the project
• Site topo will be provided by the City.
• Assume four design meetings with Steering Committee.
INFORMATION TO BE INCLUDED IN PROPOSAL
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the manner
specified below.
LETTER OF TRANSMITTAL
Provide a letter of transmittal briefly outlining the consultant's understanding of the work
and the name, address, telephone number and fax number of the consultant's primary
contact person.
PROFILE OF FIRM
Provide general information about the consultant firm and firm's area of expertise as
regards to this RFP, including the qualifications of the project manager and other key
personnel who would be assigned to this project as follows:
(a) Name of the anticipated project manager, his or her qualifications and experience
and the names, qualifications and experience of other key personnel who would be
associated with the project.
(b) Name and location of other consulting firms that would be used by your firm in the
project; the type and approximate percentage of the work that would be performed by
each of these firms; and the names, qualifications and experience of their personnel
who would be associated with this project.
(c) Experience of the anticipated project manager and other key personnel in performing
similar architectural and engineering services.
(d) At least three references of past clients for whom your firm performed similar
architectural and engineering services. These projects must have been completed
within the past five years with the same project manager, sub-consultants and other
key personnel proposed for this project.
(e) Discuss the firm's ability to integrate this contract into the present workload.
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SCOPE OF SERVICES
Describe the firm's approach to completing the Design. The scope of services will include,
but may not be limited to, the consultant's approach to accomplishing the tasks listed
above.
PROPOSED PROJECT SCHEDULE
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of services.
FEES AND COMPENSATION
Provide a proposed cost plus expenses budget for completion of the proposed scope of
services with cost breakdowns. Quotation of fees and compensation shall remain firm for a
period of at least 90 days from the proposed submission deadline.
Please separate the proposed budget from the other portion of the RFP submittal.
SUBMISSION REQUIREMENTS
An original plus six copies of the proposal labeled Roosevelt Park Master Plan must be
received in the Leisure Services Department, 2200 Bunker Hill Road, Dubuque, Iowa
52001 by 5:00 p.m. CDT on April 30, 2009.
Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. The City of Dubuque is not responsible for
any loss or delay with respect to delivery of the proposals. The City of Dubuque reserves
the right to reject any and all proposals and negotiate changes with any consultant. The
City of Dubuque is not liable for the cost incurred by any consultant prior to the execution of
an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by
the consultant that are not specified in any contract. The City of Dubuque is an Equal
Opportunity Employer.
All questions and correspondence regarding this RFP should be directed to Gil Spence,
Leisure Services Manager, Leisure Services Department, 2200 Bunker Hill Road,
Dubuque, Iowa 52001, by telephone at 563-589-4263, by fax at 563-589-4391, or by email
at gspenceCa~cityofdubugue.ora.
EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. Initial screening will be done by the selection committee without benefit of
knowing the consultant's proposed fee for services. A review of qualifying proposals will be
evaluated by a selection committee. Consultants may be invited to an interview with the
selection committee. Evaluation criteria will include the following:
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• Experience and achievements of the firm.
• Qualifications and experience of principal consulting staff or project team on performing
similar projects.
• Qualifications and experience of any sub-consultants on similar projects.
• Grasp of project requirements, understanding of project scope and level of interest by
firm/consultant.
• Design approach/methodology in completing the scope of services.
• Approach to communication throughout the project.
• Ability to deliver the products in a timely manner and within budget.
• Proposed schedule to complete the project.
• Proposed cost to complete the project.
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