Southwest Arterial Consultant Selection ACQUISTION Appraisal ServicesTHE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
Consultant Selection -Acquisition Appraisal Services
Right-of-Way Property Appraisal Services
DATE: April 2, 2009
The preliminary design phase for the Southwest Arterial was completed in March, 2008
by AECOM (formerly Earth Tech, Inc.) and now the project is ready to proceed with the
final engineering design phase, right-of-way property acquisition, and archaeological
and cultural resource phase III mitigation work.
In an attempt to accelerate the right-of-way acquisition and the final design process, the
City has evaluated several options to potentially "fast track" the next phases of the
project so that the Southwest Arterial project is favorably positioned to potentially take
advantage of any future state or federal economic stimulus funding packages; or to be
included in Iowa's Five-Year Highway Transportation Improvement Program; or the new
Federal Transportation Bill.
On February 2, 2009, the City signed a joint partnership agreement between the City
and the Iowa Department of Transportation (Iowa DOT) to perform right-of-way property
acquisition services for the Southwest Arterial Project.
Based on the right-of-way property acquisition services agreement with the Iowa DOT,
the City will be responsible for contracting the following acquisition related work tasks:
^ Acquisition Appraisals
^ Review Appraisals
The Iowa DOT Office of Right-of-Way will be responsible for completing the following
acquisition phases:
^ Right-of-Way Negotiations and Acquisition
^ Relocation Assistance
^ Condemnation Services (if required)
^ Title and Closing Services
Iowa DOT property acquisition is anticipated to begin upon completion of the appraisal
process for the complete four-lane project and is expected to be complete in 12 months.
On March 2, 2009, the City approved the selection of AECOM to complete the final
engineering design phase. AECOM has agreed to commit and allocate the necessary
resources to "fast track" the final design phases of the project and complete the interim
2-lane highway design in 12 months.
The right-of-way Acquisition Appraisal Services phase of the project will complete real
estate property Appraisal Services for approximately 47 impacted properties to allow for
the acquisition of right-of-way within the project corridor for the construction of the
Southwest Arterial, which is a proposed 6.1-mile four-lane divided, hard-surface freeway
facility with priority 1-access control on a new alignment between U.S. Highway 61/151
and U.S. Highway 20.
Based on the thorough review of the proposals and qualifications, the Consultant
Selection Committee recommends Iowa Appraisal and Research Corporation as the
first-ranked Consultant and that the City negotiate a Professional Services Agreement
and execute a contract with Iowa Appraisal and Research Corporation to complete the
Acquisition Appraisal Services for the Southwest Arterial project.
Iowa Appraisal and Research Corporation has agreed to commit and allocate the
necessary staff resources to "fast track" the appraisal process for the approximate forty-
seven (47) impacted properties and complete the acquisition appraisal phase in 60 - 90
days.
City Engineer Gus Psihoyos recommends City Council approval of Iowa Appraisal and
Research Corporation as the selected Acquisition Appraisal Services Consultant for the
Southwest Arterial Project and that the City Manager be authorized to negotiate a
Professional Services Agreement and execute a contract with Iowa Appraisal and
Research Corporation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen ~..
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E a~
1 -
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
SUBJECT: Southwest Arterial Project
Consultant Selection -Acquisition Appraisal Services
Right-of-Way Property Appraisal Services
DATE: April 2, 2009
INTRODUCTION
The purpose of this memorandum is to seek City Council concurrence in the selection of
Iowa Appraisal and Research Corporation from Des Moines, Iowa, as the Professional
Appraisal Consultant to provide real estate property Acquisition Appraisal Services for the
acquisition of right-of-way for the development of the Southwest Arterial project.
BACKGROUND
The preliminary design phase was completed in March, 2008 by AECOM (formerly Earth
Tech, Inc.) and now the project is ready to proceed with the final engineering design
phase, right-of-way property acquisition, and archaeological and cultural resource phase III
mitigation work.
In an attempt to accelerate the right-of-way acquisition and the final design process, the
City has evaluated several options to potentially "fast track" the next phases of the project
so that the Southwest Arterial project is favorably positioned to potentially take advantage
of any future state or federal economic stimulus funding packages; or to be included in
Iowa's Five-Year Highway Transportation Improvement Program; or the new Federal
Transportation Bill.
On February 2, 2009, the City signed a joint partnership agreement between the City and
the Iowa Department of Transportation (Iowa DOT) to perform right-of-way property
acquisition services for the Southwest Arterial Project.
Based on the right-of-way property acquisition services agreement with the Iowa DOT, the
City will be responsible for contracting the following acquisition related work tasks:
^ Acquisition Appraisals
^ Review Appraisals
The Iowa DOT Office of Right-of-Way will be responsible for completing the following
acquisition phases:
^ Right-of-Way Negotiations and Acquisition
^ Relocation Assistance
^ Condemnation Services (if required)
^ Title and Closing Services
Iowa DOT property acquisition is anticipated to begin upon completion of the appraisal
process for the complete four-lane project and is expected to be complete in 12 months.
On March 2, 2009, the City approved the selection of AECOM to complete the final
engineering design phase. AECOM has agreed to commit and allocate the necessary
resources to "fast track" the final design phases of the project and complete the interim 2-
lane highway design in 12 months.
DISCUSSION
The right-of-way Acquisition Appraisal Services phase of the project will complete real
estate property Appraisal Services for approximately forty-seven (47) impacted properties
to allow for the acquisition of right-of-way within the project corridor for the construction of
the Southwest Arterial, which is a proposed 6.1-mile four-lane divided, hard-surface
freeway facility with priority 1-access control on a new alignment between U.S. Highway
61/151 and U.S. Highway 20.
The Appraiser shall prepare, sign and furnish to the City a separate, written acquisition
appraisal report for each impacted parcel identified and follow generally accepted
standards of professional appraisal principles and techniques in accordance and
compliance with the Iowa Department of Transportation's Appraisal Policy & Procedures
Manual, Appraisal Operational Manual and the Uniform Relocation Assistance and Real
Property Acquisition Policies Act.
Appraisal Consultants are required to be prequalified and certified by the Iowa Department
of Transportation to perform real estate property Acquisition Appraisal Services.
CONSULTANT SELECTION PROCESS
Because the professional consultant services contract to complete the real estate property
Acquisition Appraisal Services will use federal funding, the RFP and the consultant
selection process was done in accordance with the Iowa Department of Transportation
"Modified" Consultant Selection Process. The selection ranking was based upon the
overall strength of information provided in the Consultant's response proposal submitted,
the Consultant's demonstrated competence, experience and qualifications and ability to
respond and perform to an accelerated completion schedule. Consultant's presentation
and interviews were not conducted.
The Consultant Selection Committee for the Southwest Arterial project -Acquisition
Appraisal consultant selection included the following:
^ Chandra Ravada, ECIA
^ Gus Psihoyos, City Engineer
^ Robert Schiesl, Assistant City Engineer
^ Laura Carstens, Planning Services Manager
^ Ken TeKippe, Finance Director
On March 30, 2009, four (4) Consultant response proposals were received and are as
follows:
^ Cook Appraisals, Iowa City
^ Iowa Appraisal and Research, Des Moines
^ Roach Farms, Inc., Plainfield
^ Farmers National Company, West Des Moines
On April 1, 2009, the Consultant Selection Committee met to evaluate and rate each of the
Consultants. The Committee carefully deliberated each Consultants strengths and
weaknesses. Although each of the Consultants was uniquely qualified, the Consultant
Selection Committee selected Iowa Appraisal and Research Corporation from Des Moines,
Iowa as the first-ranked Consultant to provide real estate property Acquisition Appraisal
Services for the Southwest Arterial project right-of-way acquisition phase.
CONSULTANT QUALIFICATIONS
Iowa Appraisal and Research Corporation has been in business since 1958 and provides
Professional Appraisal Consultant Services for the entire state of Iowa, including
performing numerous appraisals in Dubuque County and several multi-parcel acquisitions
for the Iowa Department of Transportation in the Dubuque area.
Iowa Appraisal and Research Corporation staffing resources consist of five (5) commercial
appraisers, one (1) residential appraiser and two (2) support staff. The appraisal staff has
a combined 54 years of professional experience and has performed appraisals for a
variety of property types and uses including; agricultural, residential, multi-family,
commercial, industrial and development land.
Iowa Appraisal and Research Corporation has provided Professional Appraisal Consultant
Services to numerous Cities, Counties and government agencies for acquisition and
review appraisals, normal and complex property acquisition, eminent domain and expert
witness testimony in legal proceedings.
Iowa Appraisal and Research Corporation has agreed to commit and allocate the
necessary staff resources to "fast track" the appraisal process for the approximate forty-
seven (47) impacted properties and complete the acquisition appraisal phase in 60 - 90
days.
PROJECT SCHEDULE
The projected remaining schedule for the Acquisition Appraisal Services for the Southwest
Arterial project right-of-way acquisition phase is as follows:
^ RFP's released to Appraisal Firms:
^ Consultant Response Proposals Due:
^ Selection Committee Review:
^ City Council Approve Consultant:
^ Consultant -Notification:
^ Negotiate Scope of Services /Fees:
^ Consultant -Notice to Proceed:
^ 1st Deliverable Date -Critical Path Parcels
^ 2nd Deliverable Date -Critical Path Parcels
^ Deliverable Date(s) -Remainder
^ Acquisition Appraisal Completion Date:
March 17, 2009 -Complete
March 30, 2009 -Complete
April 1, 2009 -Complete
April 6, 2009 -Complete
April 7, 2009
April 8 - 10, 2009
April 13, 2009
Week of May 4, 2009
Week of May 18, 2009
Per Contract Schedule
60 - 90 Days
The proposed schedule outlined above is in compliance with the Iowa DOT federal aid
consultant selection requirements and includes /incorporates the DOT's approval and
concurrence through every step of the process.
RECOMMENDATION
Based on the thorough review of the proposals and qualifications, the Consultant Selection
Committee recommends Iowa Appraisal and Research Corporation as the first-ranked
Consultant and that the City negotiate a Professional Services Agreement and execute a
contract with Iowa Appraisal and Research Corporation to complete the Acquisition
Appraisal Services for the Southwest Arterial project.
BUDGET IMPACT
The estimate of probable cost for the right-of-way Acquisition Appraisal Services phase for
the Southwest Arterial project is as follows:
Description
Acquisition Appraisal Services
Total Project Cost
The anticipated project funding is summarized as follows:
Fund Description
Federal SAFETEA-LU Funding (80%)
City -Local Funding (10%)
County -Local Funding (10%)
Total Project Funding
Projected Cost
120 000
Fund Amount
$ 96, 000
12,000
12,000
12
The City is proposing to use DMATS STP funding on eligible City street construction and
traffic capacity /safety related improvement projects which will allow local funds to be
transferred to the Southwest Arterial Project and used as matching cost for the federal
funds. Staff has identified approximately $4.6 million in local project funds over the next
five (5) years that could be shifted using DMATS STP funds which would allow the
leveraging of approximately $18.4 million in federal dollars.
ACTION TO BE TAKEN
I respectfully request that you recommend to City Council the approval of Iowa Appraisal
and Research Corporation as the selected Acquisition Appraisal Services Consultant for
the Southwest Arterial project and that you request City Manager authority to negotiate a
Professional Services Agreement and execute a contract with Iowa Appraisal and
Research Corporation.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Teri Goodmann, Assistant City Manager
Dubuque County Board of Supervisors
Chandra Ravada, Co-Director of Transportation & Planning
Laura Carstens, Planning Services Manager
Ken TeKippe, Finance Director
Kent Ellis, Local Systems Engineer, Iowa DOT
Bernie Banker, Iowa DOT, Office of Right-of-Way
Doug Bates, Iowa DOT, Office of Right-of-Way
RESOLUTION NO. 119-09
RESOLUTION APPROVING THE SELECTION OF IOWA APPRAISAL AND
RESEARCH CORPORATION AS THE PROFESSIONAL APPRAISAL
SERVICES CONSULTANT TO PROVIDE REAL ESTATE PROPERTY
ACQUISITION APPRAISALS FOR THE ACQUISITION OF RIGHT-OF-WAY
FOR THE DEVELOPMENT OF THE SOUTHWEST ARTERIAL PROJECT
Whereas, the City of Dubuque (City) and the Iowa Department of
Transportation (Iowa DOT) have agreed to jointly perform right-of-way property
acquisition for the Project.
Whereas, based on the right-of-way property acquisition services
agreement with the Iowa DOT, the City will be responsible for contracting the
following acquisition related work tasks:
- Acquisition Appraisals
- Review Appraisals
Whereas, the City of Dubuque (City) developed a Request for Proposals
(RFP) and solicited qualified professional appraisal consultants to provide the
real estate property acquisition appraisals for the right-of-way acquisition for the
development of the Southwest Arterial Project (Project); and
Whereas, the consultant selection process was done in accordance with
the Iowa Department of Transportation "Modified" Consultant Selection Process;
and
Whereas, the Consultant Selection Committee selected Iowa Appraisal
and Research Corporation of Des Moines, Iowa as the first-ranked appraisal
consultant to provide real estate property acquisition appraisal services for
acquisition of right-of-way for the development of the Project; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the City Council hereby concurs with the Consultant
Selection Committee recommendation of Iowa Appraisal and Research
Corporation as the first-ranked appraisal consultant and hereby approves Iowa
Appraisal and Research Corporation to provide real estate property Acquisition
Appraisal Services for the right-of-way acquisition for the development of the
Southwest Arterial Project (Project).
Section 2. That the City Manager is hereby authorized to develop a
Professional Services Agreement with Iowa Appraisal and Research Corporation,
subject to approval of the Iowa Department of Transportation, to complete the
acquisition appraisal phase of the Project.
Section 3. Tha the City Manager is hereby authorized and directed to
execute three copies of said Consultant Professional Services Agreement
(Contract) with Iowa Appraisal and Research Corporation to provide real estate
property acquisition appraisal services for acquisition of right-of-way for the
development of the Southwest Arterial Project.
Passed, adopted and approved this 6th day of April, 2009.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, Assistant City Clerk