Fiscal Year 2009 COPS Secure Our Schools Grant ApplicationDubuque
THE CITY OF
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lJ
Masterpiece an the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael G. Van Milligen, City Manager
SUBJECT: FY2009 COPS Secure Our Schools Program Grant Submittal
DATE: April 14, 2009
Chief of Police Kim Wadding is recommending submittal of a FY2009 Community
Oriented Policing Secure our Schools Grant application for the purpose of obtaining
grant funding for school security measures.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Kim B. Wadding, Chief of Police
THE CTTY OF Dubuque
DUB E
~ -
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Kim B. Wadding, Police Chief '~~
SUBJECT: FY2009 COPS Secure Our Schools Program Grant Submittal
DATE: April 13, 2009
INTRODUCTION
The purpose of this memorandum is to seek City Council consideration to submit a
FY2009 Community Oriented Policing Secure Our Schools Grant for the purpose of
obtaining grant funding for school security measures by the grant due date of May 8,
2009.
BACKGROUND
The COPS Secure Our Schools (SOS) grant provides funding to local governments to
assist with the development of school safety resources. This funding allows recipients
the opportunity to establish and enhance school safety equipment and/or programs to
encourage the continuation and enhancement of school safety efforts. Funding under
this program may be used for the following:
• Placement and use of metal detectors, locks, lighting, and other deterrent measures
• Security assessments
• Security training of personnel and students
• Coordination with local law enforcement
• Any other measure that may provide significant improvement in security
The grant application deadline is May 8, 2009. The Secure Our Schools grant is two
years (24 months) in duration, and provides a maximum federal share of $500,000.
Agencies are required to contribute a local cash match of 50 percent towards the total
cost of the approved grant project. Requests to waive the local match are not permitted
under this program and funds previously budgeted for a law enforcement purpose may
not be reallocated to provide matching funds for the Secure Our Schools program.
Allowable costs under the program include:
• Civilian/non-sworn Personnel (salaries and benefits) for new personnel not
currently funded: Staff must be hired on or after the award start date and must work
directly for the SOS program. Examples include: project coordinator/ director,
analyst, or administrative assistant. Security guards are not funded under this
program.
• Equipment/1'echnology: Equipment and/or technology items must be clearly
linked to the enhancement or implementation of the SOS project. Examples include:
cameras, door-locking mechanisms, lighting, metal detectors, and surveillance
systems.
• Supplies: Supplies related to the SOS project including: training manuals, paper,
printer ink, pens, postage, etc.
• Travel/Training: Travel/Training costs related to training and on-site visits to other
similar programs directly related to the project goals.
• Contracts/Consultants: May include one-time training costs for equipment
operations/usage; contract/consulting services regarding security needs analysis
and assessment, staff-wide school safety training, and equipment installation and
testing.
• Other Costs: May include SOS software and prepaid warranties or maintenance
agreements (not to exceed 24 months) or other items having a direct correlation to
the overall success of the project goals and objectives.
DISCUSSION
On April 2, 2009 the grant application was shared with Dr. Kris Hall, Dubuque
Community Schools and Steve Cornelius, Holy Family Schools for their review and
participation. As proposed in the 2008 grant application, the Dubuque Community
Schools and Holy Family are focusing their attention to equipment and technology to
include school security enhancement involving the use of door locks and web-based
video cameras.
Although a final determination has not been made as to the exact funding request, a
second meeting with Dubuque Community Schools and Holy Family is scheduled for
April 22, 2009. The 50% cash match requirement would be fulfilled by the participating
school receiving the technology and/or equipment with the city the conduit for the grant
and the project coordinator.
RECOMMENDATION
With the due date of the Secure Our Schools (SOS) grant submission of May 8, 2009,
we recommend City Council consideration to submit the grant application by the due
date with the understanding the City Council reserves final approval whether to accept
the grant funding once the city has received word the grant has been awarded.
ACTION REQUESTED
Action requested is for City Council consideration to submit the Secure Our Schools
(SOS) grant application by May 8, 2009, the grant's due date, with the understanding
the City Council reserves final approval whether to accept the grant funding once the
city has received word the grant has been awarded.
Cc: Cindy Steinhauser, Assistant City Manager
Barry Lindahl, City Attorney
Jeanne Schneider, City Clerk