Hillcrest Family Services ID Institution DistrictPlanning Services Department
City Hall
50 West 13t" Street
Dubuque, IA 52001-4864
(563) 589-4210 phone
(563) 589-4221 fax
(563) 690-6678 TDD
planning(cilcityofdubugue.org
April 6, 2009
The Honorable Mayor and City Council Members
City of Dubuque
City Hall - 50 W. 13t" Street
Dubuque IA 52001
Amend I® Institutional ®istrict
Applicant: Gary Gansemer, Hillcrest Family Services
Location: 2005 Asbury Road
Description: To amend the Hillcrest Family Services ID Institutional District to permit
the continued use of a portable classroom building.
Dear Mayor and City Council Members:
The City of Dubuque Zoning Advisory Commission has reviewed the above-cited
request. The application, staff report and related materials are attached for your review.
®iscusaion
The applicant spoke in favor of the request, reviewing need for portable classroom
space and difficulty in raising funds to construct permanent classrooms.
Staff reviewed the history of changes to campus and previous exclusions granted to
allow portable classrooms.
There were no public comments.
The Zoning Advisory Commission discussed the request, noting that the portable
classrooms should be replaced with permanent accommodations, but were willing to
grant another three-year extension.
Recommendation
By a vote of 7 to 0, the Zoning Advisory Commission recommends that the City Council
approve the request to extend the use of portable classrooms to June 30, 2012.
A simple majority vote is needed for the City Council to approve the request.
Respectfully submitted,
Jeff Stiles, Chairperson
Zoning Advisory Commission
Service People Integrity Responsibility Innovation Teamwork
Prepared by: Laura Carstens, City Planner Address: Citv Hall, 50 W. 13th St Telephone: 589-4210
Return to: Jeanne Schneider, City Clerk Address: City Hall- 50 W. 13 St Telephone: 589-4121
ORDINANCE NO. 20 -09
AN ORDINANCE AMENDING APPENDIX A (THE ZONING ORDINANCE) OF THE
CITY OF DUBUQUE CODE OF ORDINANCES. BY REPEALING SECTION 2(D)(2) OF
ORDINANCE NO. 18-03, AND ENACTING A NEW SECTION 2(D)(2) IN LIEU
THEREOF PERTAINING TO THE TIME LIMIT FOR USE OF PORTABLE
CLASSROOMS AT HILLCREST FAMILY SERVICES.
Whereas, Ordinance No. 18-03 was adopted on March 17, 2003, by the City
Council amending the ID Institutional District for Hillcrest Family Services; and
Whereas, Hillcrest Family Services has requested an amendment to the ID
Institutional District regulating the time limit for use of the portable classrooms in the ID
Institutional District.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That Appendix A (the Zoning Ordinance) of the City of Dubuque Code
of Ordinances is hereby amended by repealing Section 2(D)(2) of Ordinance No. 18-03
and enacting a new Section 2(D)(2) in lieu thereof, as follows:
2(D)(2): All portable classrooms located in this ID district shall be removed by
Hillcrest Family Services no later than June 30, 2012.
Section 2. The foregoing amendment. has heretofore been reviewed by the
Zoning Advisory Commission of the City of Dubuque, Iowa.
Section 3. This Ordinance,shall take effect immediately upon publication as
provided by law.
Passed, approved and adopted this 20th day of April 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
T[ iC~ CITY C?P Dubuque
...~
- City of Dubuque
-..• Atl Ei4YC'IV
Y®®W r Planning Services Department
Ibir~ste~i~iecc opt t)n~ t~ississi~~i A,o~;, Dubuque, IA 52001-4864
Phone: 563-589-4210
Fax: 563-589-4221
L I LTI N M
^Conditional Use Permit
^Appeal
^Special Exception
^Limited Setback Waiver
^Rezoning
^Planned District
^Preliminary Plat
^Minor Final Plat
^Text Amendment
^Simple Site Plan
^Minor Site Plan
^Major Site Plan ^Certificate of Economic Non-Viability
^Major Final Plat ^Certificate of Appropriateness
^Simple Subdivision ^Historic Designation
^Annexation ^Neighborhood Association
^Temporary Use Permit ^Other: h ~ °7
Please type or print legibly in ink
owner(s): Hi 11 crest Farni 1 y Services
Pro
erl Phone: (563) 583 -7357
p
y
~ Road City: Dubuque
Address: 2005 Asb~:ra State: IOSVa z,p: .3GV01
,
Fax Number: (563) 583-7026 Cellular Number: ~ 563) E-mail Address:
plicant/Agent: Gary L . Ga11Semer Phone: (563
A ) 583 -7357
p
Address: 2005 Asbury Road City: Dubu ate: iIOWa zip: 52001
E-mail Address:
583-7026 Cellular Number:
Fax Number: 5fi ~an
O ~emPr@bi 11 rrPCt--f~ _~_
_
_ .
Site location/address: 2005 Asbury Road
Existing zoning: ID Proposed zoning: istoric District: Landmark: d°~~
Legal Description (Bidwell parcel ID# or lot number/block number/subdivision):
Total property (lot) area (square feet or acres):
Describe proposal and reason necessary (attach a letter of explanation, if needed): See atta hed 1 .ter _
Ct IFI~CATI N: I/we, the undersigned, do hereby certify that:
1. It is the properly owner's responsibility to locate property lines and to check your abstract for easements and restrictive
covenants.
2. The information submitted herein is true and correct to the best of my/our knowledge and upon submittal becomes public
reccrd;
3. Fees are not refundable and payment does not guarantee approval; and
4. All additional required written and graphic materials are attached.
Property Owner(s):
Applicant/Agent: _
Date:
Date: ~° ~ ~ '~ ~
FOR OFFICE USE ONLY -APPLICATION SUBMITTAL CHECKLIST
Fee ~~ ~~Received by: ~ Dat ~ '° ~" Docket:
^ Site/sketch plan^ Conceptual Development Plan ^Photo ^ Plat
^ Improvement plans ^ Design review project description ^ Floor plan ^ Other:
S ('
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A ministry of the Iowa Conference of the United Methodist Church and the Synod of Lakes and Prairies, Presbyterian Church (USA)
Accredited by the Joint Commission on Accreditation of Healthcare Organizations
February 26, 2009
Mr. Kyle Kritz, Associate Planr_er
Planning Services Department
City Hall
50 West 13th Street
Dubuque, Iowa 52001
Dear Mr. Kritz:
2005 Asbury Road
Dubuque, IA 52001
563/583-7357
Toll Free: 877/437-6333
Fax: 563/583-7026
www.hillcrest-fs.org
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I am requesting re-approval for the use of a portable classroom on the Hillcrest Family
Services campus. I failed to renew my request in 2006 for athree-year extension for
Hillcrest Family Services to allow a portable classroom to remain on our property at 2005
Asbury Road within the ID institutional district. I became aware of this oversight on
January 28, 2009, when discussing the rezoning of 1985 and 1989 Asbury Road with Guy
Hemenway.
Our original request was granted in June 2000 and reapproved in 2003. Hillcrest added a
portable classroom in 2000 due to the need for additional classroom space for our special
education program. This classroom was needed for our secondary students. Since that
time, our program has continued to expand due to increased demand from the Dubuque
Community School District to where we have had as many as 130 students within our
program on our campus. If additional space was available, the program could grow even
more tomorrow. Hillcrest is providing a valuable alternative for the Dubuque Community
School District that allows them to use their existing spaces most efficiently and
appropriately.
Hillcrest did construct in 2003 two additional classrooms, restrooms and support space in
the lower level of our building located at 2005 Asbury Road.
A concern in the past has been the bus traffic and parking situation. Presently, one full
size Dubuque School District bus makes two trips each school day to our Hillcrest
school. The bus pulls into our parking lot behind the school on Wilbricht Lane at 7:15
A.M. to pick up staff. At 8:15 A.M. the bus returns and drops off students and staff on
2
Wilbricht Lane next to the new sidewalk that Hillcrest installed in 2002. The bus returns
at 2:45 P.M. to pick up students and staff at the same location. It returns once again at
3:45 P.M. and drops off staff in the Flora Park parking lot across the street. Four vans
delivering students from four other school districts arrive in the morning and in the
afternoon. At all times, these vans pull into our parking lot behind the school.
In 2003, Hillcrest expanded our on-campus parking to 102 spaces. All school staff uses
either the 102 off-street paved parking spaces on our campus or the thirty spaces in the
Flora Park parking lot. Up unti12008, we were allowed to use the Flora Parlc lot under
agreement with the Park Department without charge as long as we handled the snow
removal. We negotiated a fee agreement with the Park Department for rental of these
spaces in 2008. We continue to handle all the snow removal. We prohibit all Hillcrest
staff from parking on the south side of Wilbricht Lane, which has made the traffic flow
much easier.
If you need additional information regarding our request to renew the permit for the
portable school in our ID district, please let me know.
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family services
A ministry of the Iowa Conference of the United Methodist Church and the Synod of Lakes and Prairies, Presb}~terian Church (LISA)
Accredited by the Joint Commission on Accreditation of Healthcare Organizations
April 9, 2009
Mr. Kyle Kritz, Associate Planner
Planning Services Department
City Hall
50 West 13th Street
Dubuque, Iowa 52001
Dear Mr. Kritz:
ADMINISTRATION
2005 Asbtuy Road
Dubuque, IA 52001
563/583-7357
Toll Free: 877/437-6333
Fax: 563/583-7026
www.lullcrest-fs.org
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As I stated at the Zoning Advisory Commission meeting on April 1, my February 26th
letter to you mistakenly included the same information regarding bus traffic to our school
that I included in my 2003 correspondence.
The correct information regarding our vehicle traffic is as follows:
Presently, two full size Dubuque School District buses make two trips each school day to
our Hillcrest school. The buses pull into the Flora parking lot behind the school on
Wilbricht Lane at 7:45 to pick up staff. At 8:35 A.M., the buses return and drop off
students and staff on Wilbricht Lane next to the new sidewalk that Hillcrest installed in
2002. The bus returns at 3:10 P.M. to pick yap students and staff at the same location. It
returns once again at 4:00 P.M. and drops off staff in the Flora Park parking lot across the
street. Four vans delivering students from three other school districts arrive in the
morning and in the afternoon. At all times, these vans pull into our parking lot behind the
school.
I apologize for the mistaken information.
Sincere.
;A ~
Gary L. Gansemer
President/CEO
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Applicant: Gary Gansemer, F-lillcrest
Famly Services
Location: 2005 Asbury Road
®escreption: To amend the illcrest
Family Services I® Institutional ®istrict
to permit the continued use of a
portable classroom building.
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broach of watronty whatsoever.
Planning Services/Vicinity Maps/ZAC/2005 Asbury (Amend ID Hillcrest Family Services) 03_12_09
2007
March 25, 2009
T®: Zoning Advisory Commission
FM: Guy Hemenway, Assistant Planner
Sl1 JECT: Hillcrest Family Services Portable Classroom Timeline Extension
INTR®lJC°fl®N
Hillcrest Family Services received approval for an amendment to their Institutional
District in June of 2000: The amendment asked for permission for Hillcrest Family
Services to add classrooms as a permitted use and to allow the installation of a portable
classroom beyond the one year maximum duration allotted for a temporary use. The
Zoning Advisory Commission recommended approval of the request, subject to limiting
the use of the portable classroom to June 2003. In March of 2003, Hillcrest Family
Services submitted a request to the Zoning Advisory Commission asking to extend the
deadline for use of the portable classroom to June 30, 2006. The Zoning Advisory
Commission recommended approval of the request. Included with this memo is a copy
of the June 2000 and March 2003 Commission minutes with the discussion regarding
the time limitation on the portable classroom highlighted.
Hillcrest Family Services Executive Director/CEO Gary L. Gansemer has provided a
letter that outlines the continued need for the use of the portable classrooms beyond the
June 30, 2006 deadline. Mr. Gansemer's letter also outlines the scheduling for bus
pick-up and drop-off for students at the Hillcrest facility, and details the number of
parking spaces available and their location on the campus and in the Flora Park remote
lot.
REMMEN®°fl®N
Planning staff recommends that the Zoning Advisory Commission review the criteria for
the institutional district contained in Section 3-5.5(F) and make a recommendation to the
City Council.
GH/mkr
Attachments
inu# ~ Zoni Comrni ion
Wednesday, June 7, 20Q0
' ~ gage ~
Toi°Y! Prochaska, represarvting 1Ciauer Manufacturing, stated he wants $® obtain the
appropriate ~®ning tc~ ~ bl Mauer anaofurir~g t® p1~ a parking 1®t at #hi 1 ti~r~.
M r id th tlta ®ning i nary to enable a ~®niorra! permit
to g nt f®r fhe parking fot. He tat that the Zoning ®ard ®f ~dju~tmertf h
appr®v a osor~d6tional use pernnit, o®r~ditior~ed on rezoning the pro rty to ®2~.
Moti®n by bird, cond by Chris#, to appr®~e the rep®ning req~ae~# as submitted. lUloti®r~
r ' by the following vote; Aye - smith, Hardie, Christ, ird, ~ti1 , IVesler and Schiltx;
lay -None,
~ 6 I 1 L T ~ ALL T~ 1L.Y
Vl Appli lion of Hillcr t ~arr~ily (tabl frog ay 3, 2000 rn tin}
T®a nd the l l l ®itrict t® add cl sroo as a rrnitt and alI ti°ie
instaflati®n of a pa ble cla r at 2005 Asbury load.
staff tuber l~ ' d that there is an ~fi spa r airs nt for Hillcrast and they meat
this requirement.
Corrimissioner Hardie asked how the buses unload students and Mr. tJnsan said they
unload along the str t.
The ® i ion disco ad the width of Wi[bricht Lane and possibl®school bus drop~ott
scartarios.
nary ~ansemer said h did not mind the sunset clause on the tamp®rary portable
cla morns. Ha ask that the Commission allow them to keep the temporary cl sroor~
through the next school year. Ha also stated that cems$ru~tion on the current project
should b completed by.~uust ~, 2000.
Commi ionars disco the parking lot configuration and school bus drop®off p®tential.
- , staff Member ICrit,~ ask if the Conmission had any questions regarding the project.
~~ ' Commissioner ~rn'rth eta d that ha is there is adequate parking on site, and that the
w trips by the school bus do not appear to b a problem. Chairperson ~chil~ agreed.
~inu#~ ~ ®ning ~®mmi~~i~n
V~! n day, June 7, 2~Ofl
~ gage 5
~®rnmi~si®ner ~ti1e~ ~~ated he w®uld be in #av®r ®# requiring a scan~e# ~cl~u~ ®~ tie
pr®ject.
Minutes ~ ,honing Advis®ry. Commission
larch ~5, 2003
Page 6
Commissioners .discussed the p®tential number.of units that could be bunt on the bite.
`~ Coenr~isioners discussed the transi~ion:betw~en adjacent R-1 zohing and.the
proposed. multi-family districts, The Cornrriissiocers felt there is .a Head .to improve
Roosevelt Road. Commissioner Flardie stated that he feels that the improvernerts to'
Roosevelt r~®uld follow d~velopmeht in this area,
fUlotion by Schilt~, seconded by Sird, t~ table the proposed.request until the next
regular meeting.
lotion was approv by the fpllowing vote:
Schilt~ and:~ird; Nay ~ done.
Aye --Smith; Hardie, Christ, Stiles, Roush,
i fHILL.C T':. application of.Hillcrest Family Services/Gary Gart~emer,
2005 Asbury Road, to arriend tF~e _l®lhsttutional ®istrict to allow extension of the time
frame for use of the existing pert~ble classrooms.
Gary Gansemee, representing Hillcrest Family Services, asked Commissi®ners for an
extension of the tune frame for the portable classrooms ®n their campus to three years.
He.said that the classrooins.wouid help accommodate spacial education students,
which he said would be available f®r the 2003 school year. .
il~inut~s m ®ning Avis®ry ®rr~~nissi®~
Marsh , 2003
gage ~
{- ®ti®~ by Christ, se.~~nded by ~chil~~, t~ ~ppr~ue the rep®nir~ ~ s~b~itted.. M~ti®~
vvas ppr~~~d by the f®II®win vote; ~ dye ~ nnifi~, ~8ardi, Christ, titer, :~~sh; phi[
and bird; y ~ Ndne:
200 fi~~t N~tifi~ation ~ea~rerrrent. C~rnmissi®ners stated they fie[ the 200-~®~t
~~titi~at®n requirerr~e~t is apps®riate.
Respe~tficaliy .submif~ed,
@. ;.
~. Krit~, ®biate Manner Ad~pte