IDOT Improve to US 20 DodgeMEMORANDUM
December 10, 2002
TO:
The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Agreement for Improvements to US 20
Public Works Director Mike Koch recommends City Council approval of a pre-
construction agreement between the City of Dubuque and the Iowa Department of
Transportation (IDOT) to construct improvements to US 20 within the City of Dubuque.
The agreement provides that IDOT will design, let, and construct traffic flow
improvements to US 20 (Dodge Street). It will involve intersection improvements from
Devon Drive westerly to the new "Menards" entrance on US 20, which is located just
beyond the old US 20 intersection.
The proposed improvements will be accomplished in two phases:
· Phase I will involve a traffic signal interconnect from Devon Drive extending
westerly to the west limits of the project at the new "Menards" entrance.
· Phase II will involVe the installation of right- and left-turn lanes from Devon Drive
extending westerly to Century Drive.
The Iowa Department of Transportation (IDOT) will bear the entire cost of the $3i5
million project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MiChael C. Van Milligen
MCVM/jh
Attachment
CC:
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 10, 2002
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Iowa Department of Transportation Agreement for Improvements to US 20
INTRODUCTION
Enclosed is a pre-construction agreement between the City of Dubuque and the Iowa
Department of Transportation (IDOT) to construct improvements to US 20 within the City of
Dubuque.
DISCUSSION
The agreement provides that IDOT will design, let, and construct traffic flow improvements to
US 20 (Dodge Street). It will involve intersection improvements from Devon Drive westerly to
the new "Menards" entrance on US 20, which is located just beyond the old US 20 intersection.
The proposed improvements will be accomplished in two phases:
· Phase I will involve a traffic signal interconnect from Devon Drive extending westerly to the
west limits of the project at the new "Menards' entrance.
· Phase II will involve the installation of right- and left-turn lanes from Devon Drive extending
westerly to Century Drive.
As noted on Exhibit "B" of the pre-construction agreement, the Iowa Department of
Transportation (IDOT) will bear the entire cost of the $3.5 million project.
RECOMMENDATION
I would recommend that the City Council approve the proposed pre-construction agreement
between the City of Dubuque and IDOT for the intersection improvements to US 20.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution authorizing the Mayor to execute
two copies of the pre-construction agreement.
MAK/vjd
cc: Pauline Joyce, Administrative Services Manager
David Ness, Civil Engineer
RESOLUTION NO. 636-02
RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF
DUBUQUE AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR
IMPROVEMENTS TO US 20
Whereas, the City agrees that the Iowa Department of Transportation shall
construct traffic improvements on US 20 extending from Devon Drive westerly to
the new "Menards" entrance which is located just beyond the old US 20
intersection; and
Whereas, the Iowa Department of Transportation has prepared a pre-
construction agreement between the City of Dubuque and the Iowa Department
of Transportation for the installation of traffic signal interconnect from Devon
Drive extending westerly to the west limits of the project at the new "Menards",
and the installation of right- and left-turn lanes from Devon Drive extending
westerly to Century Drive; and
Whereas, the City Council of the City of Dubuque approves of said
agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF DUBUQUE, IOWA:
Section 1. That the pre-construction agreement between the City of
Dubuque and the Iowa Department of Transportation for the construction of
traffic signal and turn-lane improvements between the City of Dubuque and the
Iowa Department of Transportation be and is hereby approved.
Section 2. That the Mayor be authorized and directed to execute two
copies of the pre-construction agreement between the City of Dubuque and the
Iowa Department of Transportation.
Passed, adopted and approved this 16th day of December,
2002.
Terrance M. Duggan, Mayor
Attest'
Karen M. Chesterman, Deputy City Clerk
Iowa Department of Transportation
District 6 3t 9-364-0235
430 Sixteenth Avenue SW FAX: 319-364-9614
P.O. Box 3150, Cedar Rapids, IA 52406-3150 roger.walton~dot.state.ia.us
November 15, 2002
Ref:
STP-A-2100(620)--86-31
Dubuque County
City of Dubuque
Agreement 2003 - 16-019
1Vftke Koch, P.E.
City Engineer
50 West I3~ Street
Dubuque, IA 52001-4845
suBjEcT: STP Project
Dear Mike:
I have attached two (2) copies of an agreement between the city of Dubuque and the Iowa
Department of Transportation for the above referenced project. The project involves intersection
improvements.
Please secure the necessary approvals and signatures of your city council and return both signed
copies of the agreement to this office for further processing. After I receive the signed copies of the
agreements, I will have the agreements signed by the iowa DOT personnel and have a fully executed
agreement returned to your office.
If you have any questions concerning this agreement, please contact me at the above listed phone
number.
RRW:keh
Attachment
Very truly yours,
R. Walton, P.E.
Local Systems Engineer
STAFF ACTION NO:
PRECONSTRUCTION AGREEM]~NT
County Dubuque
CITY Dubuque
Project No. STP-A-2100(620)- -86-31
Iowa DOT
Agreement No. 2003-16-019
This Agreement, is entered into by and between the Iowa Department of Transportation,
hereinafter designated the "DOT", and the City of Dubuque Iowa, hereafter designated the
"CITY" in accordance with 761 Iowa Administrative Code Chapter 150, Iowa Code sections 28E.12,
306A, 307.44, 312.2(16) and Sec.104(b)(2) and Sec. 149 of Title 23, United States Code;
WITNESSETH; that
WHEREAS, the DOT and CITY propose to improve an extension of Primary Road No. U.S.
20 within the CITY; and
WHEREAS, the DOT and the CITY are willing to jointly participate in said improvement,
in the manner hereinafter provided; and
WHEREAS, this Agreement reflects the current concepts for intersection improvements
along U.S. 20 (Dodge Street) within the CITY which are subject to modification by the DOT; and
NOW, THEREFORE, IT IS AGREED as follows:
The DOT will be responsible for design, letting and construction inspection of the
following described project in accordance wi~ the project plans and DOT standard
specifications:
The U.S. 20 (Dodge Street) project will involve intersection improvements extending
from Devon Drive westerly and southwesterly to the west limits of the project at the
new "Menards' entrance which is located along the south side of U.S. 20
approximately M mile southwest of the Iowa 32 intersection (see Exhibit "A" attached).
The proposed improvements will be accomplished in two phases as further described
below:
Phase I will involve a traffic signal interconnect frOm Devon Drive extending
westerly and southwesterly to the west limits of the project at the new "Menards"
entrance.
Phase II will involve installation of right and left-turn lanes, as determined by the
current traffic engineering study, from Devon Drive extending westerly to
Century Drive.
C. The DOT will be responsible for project administration.
The DOT will inspect this project, however, the DOT's design consultant will
also be responsible for supplemental construction services involving the traffic
signal work.
SPecial Provisions
The funding breakdown for project construction is shown on Exhibit "B" attached.
Traffic Safety Funding secured by the DOT will be used for development and completion
of the following described Traffic Safety Improvement which will be accomplished as part
of this overall project:
Existing signals on U.S. 20 from Devon Drive extending westerly and southwesterly to
the new "Menards" entrance shall be interconnected as part of this project.
Interconnection and coordinated traffic signal timing plans shall be developed by the
DOT to provide for progressive traffic flow. No changes shall be made to said signal
timing/coordination without the written approval of the OffiCe of Traffic and Safety of
the DOT.
General Provisions
U.S. 20 through-traffic will be maintained during the construction period.
The DOT will bear all costs except those allocated to the CITY under other terms of this
Agreement.
Upon completion of the project, no changes in the physical features thereof will be
undertaken or permitted without the prior written approval of the DOT.
Also as part of the project, it may be necessary to temporarily close various local CITY
streets and/or alleys during portions of said project. If temporary closures are necessary,
the DOT will furnish and install the required road closure barricades and signing at
project cost and shall remove same upon completion of the project also at no expense or
10.
11.
12.
13.
3
obligation to the CITY. The DOT will work in close cooperation w/th the CITY and the
contractor to accommodate fire protection and local access across the project during
construction.
Future maintenance of the primary highway within the project area w/Il be carried out in
accordance with the terms and conditions contained in 761 Iowa Administrative Code
Chapter 150.
Any costs incurred by the CITY in performing its obligations hereunder will be borne
exclusively by the CITY without reimbursement by the DOT.
Parking shall be prohibited by the CITY with an appropriate ordinance which shall go
into effect at such time as the project is completed and opened to through traffic. Parking
shall be prohibited along both sides of U.S. 20 withh~ the limits of the proposed project.
Subject to the provisions hereof, the CITY in accordance with 761 Iowa Administrative
Code Sections 150.3(1)c and 150.4(2) will remove or cause to be removed all
encroachments or obstructions in the existing primary highway right of way. The CITY
will also prevent the erection and/or placement of any structure or obstruction on said
right of way including but not limited to private signs, buildings, pumps, and parking
areas.
Subject to the approval of and without expense to the DOT, the CITY agree to perform or
cause to be performed all relocations, alterations, adjustments or removals of existing
utility facilities within the CITY, including but not limited to power, telephone and
telegraph lines, fiber optics lines, natural gas pipelines, water mains and hydrants, curb
boxes, storm water intakes, sanitary sewers, and related poles, installations and
appurtenances, whether privately or publicly owned, and kll other facilities or
obstructions which are located within the limits of an established street or alley and
which will interfere with construction of the project and the clear zone, as provided in
Chapter 761 Iowa Administrative Code Section 150.4(5) and in accordance with the
Utility Accommodation Policy of the DOT referenced therein.
The CITY will comply with all provisions of the equal employment oppommity
requirements prohibiting discrimination and requiring affirmative action to assure equal
employment oppornmity as required by Iowa Code Chapter 216. No person will, on the
grounds of age, race, creed, sex, color, national origin, religion or disability, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity for which State funds are used.
Miscellaneous Provisions
14.
It is the intent o£both parties that no third party beneficiaries be created by this
Agreement.
15.
16.
17.
If any section, provision, or part of this Agreement shall be found to be invalid or
unconstitutional, such judgment shall not affect the validity of the Agreement as a whole
or any section, provision, or part thereof not found to be invalid or unconstitutional,
except to the extent that the original intent of the Agreement cannot be fulfilled.
This Agreement may be executed in two counterparts, each of which so executed w/Il be
deemed to be an original.
This document, including the attached Exhibits "A" & "B" represents the entire
Agreement between the CITY and DOT regarding this improvement. Any subsequent
change or modification to the terms of this Agreement will be in the form of a duly
executed amendment to this document.
IN WITNESS WHEREOF, each of the parties hereto has executed Preconstmction Agreement No.
2003~16-019 as of the date shown opposite its signature below.
Deputy
CITY OF DUBUQUE:
By: /s/ Terrance M. Duggan, Mayor
T~tl
I,_ Karen M. Chesterman
Date December 16 ,2002
Deputy
, certify that I am the Clerk of the CITY, and that
Terrance H. Dugga~
, who signed said Agreement for and on behalf of the CITY
was duly authorized to execute the same on the 16thday of
December ,2002
Signed: Karen M. Chesterman, Deputy
City Clerk of Dubuque, Iowa.
IOWA DEPARTMENT OF TRANSPORTATION:
/s/
Richard Kautz
District Engineer
District 6.
EXHIBIT A
Project Cost Breakdown
DOT Primary Road Funding
ICAAP Funding
20% ICAAP Funding Match by the DOT
TSF Funding
TSF Matching Funding by the DOT
Total Estimated Project Cost
$2,690,520
$ 547,000
$ 136,750
$ 65,000
$ 90,000
$3,529,270
Exhibit "B"