Contract Amend Scharff WeisbergMEMORANDUM
December 10, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Amendment to Contract with Scharff-Weisberg for National Scenic
Byways Grant
Planning Services Manager Laura Carstens recommends City Council approval of an
amendment of the contract with Scharff-Weisberg to supply some of the technical
audio-visual systems for the National Mississippi River Museum and Aquarium.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
MEMORANDUM
December 10, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Laura Carstens, Planning Services Manager
SUBJECT:Amendment to Contract with Schafff-Weisberg for National Scenic Byways
Grant
INTRODUCTION
The purpose of this memo is to recommend that the City Council approve an amendment of
the contract with Scharff-Weisberg to supply some of the technical audio-visual systems for
the National Mississippi River Museum and Aquarium. The Dubuque County Historical
Society is also signing the amended contract. A copy of the amended contract is attached.
DISCUSSION
The Federal Highway Administration has awarded the Historical Society a National Scenic
Byways grant in the amount of $737,376 to interpret the Great River Road at the National
Mississippi River Museum and Aquarium. The City is a sponsor for this project.
On October 21, 2002, the City Council approved a subgrantee agreement with the Historical
Society for the Scenic Byway grant, which stipulated that 80 percent of project expenditures
would be reimbursed by the Iowa Department of Transportation (IDOT) and 20 percent by the
Historical Society.
The City Council approved the contract with Scharff-Weisberg on November 18, 2002.
Subsequently, attorneys for the City and the Historical Society have requested minor
amendments.
By the amended contract now recommended, the City will pay Scharff-Weisberg the sum of
$735,813 for services outlined in the contract. These funds will be reimbursed to the City by
the IDOT and the Historical Society. There will be no City funds used in the project except
time by City staff to assist the Historical Society in grant administration.
REQUEST
We request that the City Council authorize the City Manager to sign the amended contract
with Scharff-Weisberg and the Dubuque County Historical Society.
LC/mkr
cc: Jerry Enzler, Executive Director, Dubuque County Historical Society
AGREEMENT BY AND AMONG
THE CITY OF DUBUQUE:, IOWA
DUBUQUE: COUNTY HISTORICAL SOCIETY
AND
SCHARFF WEISBERG SYSTEMS INTEGRATION INC.
This Agreement is made and entered into effective the day of
2002 by and between the City of Dubuque, Iowa (City), Dubuque County
Historical Society (Society) and Scharff Weisberg Systems Integration Inc.
(Contractor).
WHEREAS, Society is engaged in a project involving the construction of
exhibits (A: Mississippi Journey Theater and B: River Discovery Center) for the
River Discovery Center (Center), a new building in Dubuque, Iowa.
WHEREAS, City proposes to engage Contractor in accordance with the
terms and conditions set forth herein for and on behalf of Society;
NOW, THEREFORE, the parties hereto do mutually agree as follows:
EMPLOYMENT OF CONTRACTOR
City hereby agrees to engage Contractor, and Contractor agrees to
provide the services hereinafter described (the Work).
CONTRACT DOCUMENTS
2.1
The requirements of this Agreement shall include the requirements
of the following Documents and shall be incorporated into this
Agreement as if wholly reproduced herein:
Exhibit A.1 -
Performance
Exhibit A.2 -
Exhibit B-
Exhibit C.1 -
Exhibit C.2 -
Center
Exhibit F-
Mississippi Journey Theater Intro and Technical
River Discovery Center Technical Performance
Component Summary
Equipment List: Mississippi Journey Theater
Equipment List: Mississippi River Museum Discovery
Technical Requirements
Attachment A- Compliance with Title 49
Attachment B- Certification of Contractor
Attachment C- Certification of Owner
In addition to the above, all Contract Documents for the
construction of the Center building are available for reference at the
offices of the Exhibit Designer, the Dubuque County Historical
Society, and Esherick, Homsey, Dodge and Davis, Architects.
2.2
Where conflicts in requirements exist within the Contract
Documents, those requirements that are most beneficial to City
and Society shall be considered correct.
SCOPE OF SERVICES
Contractor will furnish all of the materials, packing, shipping,
equipment (inclusive of scaffolding and/or lifts) labor and all other
services necessary for the Work of the Project in accordance with
the Contract Documents.
:3.2
The Contractor will proceed with Work required by the Contract
Documents within ten (10) consecutive calendar days after the
execution of this Agreement.
3.:3
Within 14 days after the execution of this Agreement, the
Contractor will submit to Society two (2) copies each of a "Schedule
of the Work", outlining the delivery of all Work products and items,
and a "Detailed Schedule of Values", outlining the values of
components or products which the Contractor may intend to use
for billing purposes. The "Work Schedule" will conform to the
Society's schedule for delivery of the Work and will demonstrate
and track the Contractor's ability to meet the Schedule, as
indicated in Article 7.1.
3.4 The Contractor will supply an adequate work force to deliver the
Work on schedule.
.3.5
Society may elect to make additive or deductive changes to the
Contractor's Scope of Work. Society shall make a written request
for a change and shall receive a timely written proposal of the total
cost of this change including delay, if any.
:3.6
If the Contractor is of the opinion that any work it has been
directed to perform is beyond the scope of this Agreement, and
constitutes "Extra Work", it shall promptly notify Society in writing
to that effect. In the event that Society determines that such work
does constitute "Extra Work", Society will provide extra
compensation to of actual costs plus a fixed fee amount, or at a
negotiated lump sum. Unless approval for "Extra Work" has been
secured in advance from Society, no claims for payment will be
allowed. However, Society shall have benefit of the service
rendered.
CONTRACT MANAGEMENT
The River Discovery Center is being constructed, and is owned, by
Society. The Exhibit Work described in this contract is being
purchased by Society.
4.2
Society has a Management Team (herein "The Team") in place to
review and approve the progress and quality of the Work on the A:
Mississippi Journey Theater project and B: River Discovery Center
project. This Team is guided by Society and is managed by a
contractor to Society.
4.3
The Exhibit Designer for the project is Lyons/Zaremba (hereinafter
referred to as "Exhibit Designer"). For purposes of this Agreement,
the Team shall be expanded to include the Exhibit Designer and a
representative of Society and shall, as a Team, have joint
responsibility for reviewing and approving submittals, progress and
quality of the Work, and Invoices for payment.
4.4
Invoices and Payments (as described in Paragraph 6 herein) shall
be simultaneously reviewed by the members of the Team for
processing and will not be paid by City or Society without approval
by Monadnock Media, Inc.
4.5
Subletting, assignment, or transfer of all or part of the interest of
the Contractor in this Agreement is prohibited unless written
consent is obtained from City and Society and authorized by the
State. The Contractor shall submit proposed contracts with
subcontractors to the Society to review and approve prior to their
execution.
4.6
The Contractor warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely
for the Contractor, to solicit or secure this Agreement, and that it
has not paid or agreed to pay any company or person other than
bonafide employees working solely for the Contractor, any fee,
commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or
making of this Agreement. For breach or violation of this warranty,
City or Society shall have the right to annul the Agreement without
liability, or in its discretion to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such fee,
commission percentage, brokerage fee, or counterpart fee.
4.7 Contractor shall defend, indemnify and hold harmless City,
Society, the Iowa Department of Transportation (Iowa DOT), and
the Federal Highway Administration (FHWA), and each of their
agencies, agents, employees and assignees from all claims and
liabilities arising out of any negligent acts, errors or omissions of the
Contractor, its members, agents, stockholders, or employees in
connection with performance of this Agreement.
COMPENSATION
5.1
City agrees to pay to Contractor for the Work a total sum of Seven
hundred, thirty-five thousand, eight hundred thirteen and no/lO0
Dollars ($735,813.00).
This price reflects: Mississippi Journey Theater $696,388.00
River Discovery Center $39,425.00
These prices shall be inclusive of all labor, transportation, permits,
equipment, tools, taxes (including sales tax where applicable),
insurance, overhead and profit.
INVOICES AND PAYMENTS
6.1 Payment Application
.1
Upon submission by the Contractor of an invoice for payment
not more than once a month, City shall pay Contractor for
approved Work and services theretofore performed or
rendered for the period specified. See section 3.06 Project
Payment Schedule.
.2
For Work performed under the Scope of Services, City shall
pay the Contractor if the amount billed represents the
percent of Work completed by the Contractor for the billing
period and the cumulative amount billed represents the total
percent of Work completed in the opinion of the Exhibit
Designer. If City reduces the amount paid because of the
above conditions, it shall inform the contractor in writing of
the reasons. The Contractor may bill the difference in the
future provided the amount billed in the future represents the
total amount of Work completed.
.3Retention: Ten percent (10%) of the value of the Work
completed will be retained by City until the Work is complete.
.4Contractor agrees to reimburse the towa Department of
Transportation for any overpayment determined by final
audit.
6.2The original invoice for payment shall be submitted to Monadnock
Media, In. who shall certify the payments at the following address:
Monadnock Media, Inc.
PO Box 429
Sunderland, MA 01375
A copy shall be sent at the same time to City and Society at the
following addresses:
City of Dubuque
City Hall
13th and Central Ave.
Dubuque IA 52001
Attn: Laura Carstens
Dubuque County Historical Society
P.O. Box 266
Dubuque, IA 52004-0266
Attn: Jerry Enzler
6.3Monadnock Media, Inc. shall be responsible for coordinating
approval of applications among the Team. After approval from the
Team, Monadnock Media, Inc. will forward the originals to City and
Society for processing.
6.4Terms of Payment by City for all approved costs are 30 calendar
days net from time of receipt of the certified invoice by City and
Society.
PERIOD OF PERFORMANCE
7.1 This Agreement shall be in force and effect from the date of its
execution by all of the parties. Work shall proceed generally as
outlined in Section 3.06 (page 37) Project Payment Schedule with
the followi n§ milestone completion dates:
.1 Completion of the Work: May 30, 2003.
.2 Installation Phase: anticipated to between April :~5, 2003 and
May 15, 2003; actual date that space is available for Contractor
to begin installation phase will be confirmed in writing and may
vary from this date.
.3 Tune-Up: to be completed by May 20, 2003; any change to
this date shall be confirmed in writing.
Failure to meet these milestone dates without written approval from City
and Society constitutes breach of this Agreement unless such failure is
due solely to the acts of others not parties to this Agreement or subject to
the control of Contractor. Time is of the essence with regard to the
completion date specified herein. Liquidated damages in the amount of
$500.00 per calendar day will be assessed if installation and tune.up
occurs later than the milestones above, unless such failure is the result of
the acts of others not parties to this Agreement or subject to the control
of Contractor.
7.2 Termination by the Contractor
.1 The Contractor may terminate this Agreement if the Work is
stopped for a period of 30 days through no act or fault of the
Contractor as a result of any of the following:
.1 issuance of an order of a court or other public
authority having jurisdiction.
.2 an act of the government, such as a declaration of
national emergency, making material unavailable.
.3
because City has not issued payment in
accordance with Article 6 within 60 days and
has not notified the Contractor of the reason for
withholding
.2
If one of the above reasons exists, the Contractor may, upon
fourteen additional days' written notice of default to City,
terminate the Agreement and recover from City payment for
Work executed as the Contractor's sole remedy.
7.3 Termination by the CITY OF DUBUQUE
.1City and Society may terminate the Agreement if the
Contractor:
.1refuses or fails to meet the schedule or properly
coordinate the Work.
.2refuses or fails to supply enough properly skilled
workers or proper materials for the Work.
.3disregards laws, ordinances, or rules, regulations or
orders of a public authority having jurisdiction.
.4otherwise is in breach of a material provision of the
Contract Documents.
.2When any one of the above reasons exists, City and Society,
may after giving the Contractor and the Contractor's surety, if
any, seven days' written notice, terminate employment of the
Contractor and may, subject to any prior rights of the
surety:
.1take possession of all materials and products in the
possession of the Contractor that are relevant to
completion of the Work.
.2accept assignment of subcontracts into which the
Contractor may have entered for completion of
portions of the Work.
.3finish the Work by whatever reasonable method City
and Society may deem expedient.
.4when City and Society terminate the Agreement for any
of the reasons stated in Subparagraph 7.3, the
Contractor shall not be entitled to receive further
payment until the Work is finished.
.5if the costs of finishing the Work, including all services
and expenses made necessary thereby, exceed the
balance of the Contract Sum, the Contractor shall pay
the difference to City and Society. The amount to be
paid to City and Society shall be certified by the
Exhibit Designer, upon application, and this obligation
for payment shall survive termination of the Contract.
Payment either to the Contractor or City and Society
shall survive termination of this Agreement.
8. COMMUNICATIONS
8.1 Communications by the Contractor with City and Society shall be
sent at the same time to
Frank Zaremba and
Lyons/Zaremba
153 Milk Street
Boston, MA 02109
617.330.9144
Steven H. Bresster
Monadnock Media, Inc.
PO Box 429
Sunderland, MA 01375
413.665.1390
8.2 All legal notices provided hereunder shall be provided in writing and
delivered as certified mail, return receipt requested, as follows:
City of Dubuque
City Hall
13th and Central Ave.
Dubuque IA 52001
Attn: Laura Carstens
Dubuque County Historical Society
P.O. Box 266
Dubuque, IA 52004-0266
Attn: Jerry Enzler
Notices to the Contractor shall be addressed as follows:
Josh Weisberg
Scharff Weisberg Systems Integration I nc.
36-36 33rd Street
Long Island City, NY 11106-2128
INVENTIONS AND DATA
Upon full payment for the services of the Contractor by City, all reports,
design drawings, field data and notes, estimates and other documents
regarding the Project(s) that the Contractor prepares shall become the
property of Society.
9.2The Contractor shall be allowed to retain copies of all documentation
produced by the Contractor related to the Project, including reproducible
and electronic media forms, but shall not be allowed to use such
documentation where such use is contrary to the interest of City and
Society and/or Exhibit Designer.
9.3Protection of Proprietary Material. Contractor agrees not to reveal to
third parties any information not generally known concerning computer
programs and technical information, which may be proprietary to City or
Society. Contractor further agrees to respect and safeguard, in every way
practical, the proprietary nature of computer programs and technical
information and to insure that any copies such programs or information,
in whole or in part, in Contract's possession at termination of this
Agreement, whether in human or machine readable form, are destroyed
or returned to City or Society. Contractor further agrees not to copy, or
cause to be copied, any such programs or related information except as
may be required for performance of work assigned to Contractor under
this Agreement. Contractor also agrees to comply with City's or Society's
policies concerning privacy of information and computer files.
10.EXAMINATION OF RECORDS
10.1City and Society shall have timely access to and right to examine and
copy any books, documents, papers and records of Contractor involving
transactions related to this Agreement until the expiration of three years
after final payment hereunder.
11.EQUAL OPPORTUNITY
11.1In connection with its performance under this Agreement, Contractor will
not: 1) discriminate against any employee or applicant for employment
because of race, religion, color, sex, age, national origin, or physical or
mental handicap, (unless such handicap is job related) and will take
affirmative action to insure equal opportunity in all aspects of
employment including, but not limited to, recruitment, promotion,
demotion, transfer, layoff, termination, compensation and selection for
training, including apprenticeship; and 2) will send to each labor union or
representative of workers with which it has a collective bargaining
agreement, or other contract of understanding, a note stating the terms
of the commitment hereunder with respect to opportunity.
12.COMPLIANCE WITH LAWS AND REGULATIONS
12.1Contractor shall comply with all applicable federal, state, and local
regulations in the performance hereof.
12.2This Agreement shall be governed by the laws of the State of Iowa.
13.ASSIGNMENT PROHIBITED
Contractor shall neither assign its rights nor delegate its duties under this
Agreement without prior written consent of City and Society. This
prohibition of assignment and delegation extends to all assignments and
delegations that lawfully may be prohibited by Agreement. Contractor
shall not subcontract any of the work to be performed except as provided
in this Agreement, without the prior written consent of Society.
14. CONFLICT OF INTEREST
14.1Contractor affirms that to the best of its knowledge there exists no
actual or potential conflict between Contractor's business or
financial interest and its services under this Agreement, and in the
event of change in either its private interest or services under this
Agreement, it will raise with City and Society any questions
regarding possible conflict of interest which may arise as a result of
such change.
15. ADVERTISING
Contractor agrees not to use any name or mark of City or Society or to
quote the opinion of any of City or Society employees in any advertising
or other publicity without obtaining the prior written consent of City or
Society.
16.INSURANCE
16.1The contractor shall carry Insurance, which shall be written for not less
than the following limits of liability, except with City's and Society's prior
written approval:
.1Workers' or Workman's Compensation as required by Iowa law and
to include U.S.L.& H. as required.
.2Employers Liability Insurance,
.3
.4
.5
Commercial General Liability, occurrence form:
$1,000,000
per
occurrence
· 1 General Aggregate
$2,000,000
.2
Products-Completed Operations
$2,000,000
each
occurrence
.3
Personal & Advertising Injury
$1,000,000
each
occurrence
.4 BI/PD
$1,000,000
each
occurrence
Commercial Liability Insurance shall name those designated in
Paragraph 16.2 as additional insured, shall include all major
divisions of coverage, and shall be on a comprehensive basis
including the following:
.1 Premises Operations (including X,C, and U as applicable),
.2 Independent Contractor's Protective.
.3
Products including Completed Operations (to be maintained
for three years after the final payment).
.4 Personal Injury Liability with Employment Exclusion deleted.
.5
Broad Form Property Damage including Completed
Qperations.
Automobile Insurance (Comprehensive or Business Automobile
Form including Owned, Non-Owned, and Hired Autos):
.1 Bodily Injury
$1,000,000
per
occurrence
16.2
16.3
17.
17.1
18.
18.1
.2
Property Damage
$1,000,000
per
occurrence
Insurance carried by the Contractor shall name City, Society, the State of
Iowa, the Vision Iowa Board, Conlon Construction Company,
Lyons/Zaremba, and Esherick, Homsey, Dodge & Davis as additional
Named Insured.
Such insurance shall include City's additional insured endorsement and
governmental immunities endorsement in the form attached to this
Agreement.
Contractor shall furnish copies of Insurance Certificates to City and
Society prior to beginning Work under this Agreement.
DISPUTE RESOLUTION
All claims, disputes or controversies arising out of or in relation to the
interpretation, application or enforcement of this Agreement shall first be
submitted to non.binding mediation pursuant to the Rules for
Commercial Mediation of the American Arbitration Association.
INDEMNIFICATION
Contractor shall indemnify, defend and hold harmless City and Society
and each of their contractors, officers and employees, from and against
all losses, claims, demands, damages, expenses or judgments arising
from any willful or negligent act, errors or omissions of Contractor, its
officers, agents, or employees, successors or assigns, or its
subcontractors, in the making or performance with this Agreement, or
while in or about the Project premises for any reason or connected in any
way whatsoever with the performance of this Agreement.
19. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties and
supersedes any prior negotiations, agreements or understandings. This
Agreement shall not be amended except in writing signed by both parties.
IN WITNESS WHEREOF, the parities have hereunto set their hands by
proper person duly authorized, the day and year first above written.
SCHARFF WEISBERG INTEGRATION DUBUQUE COUNTY HISTORICAL
SYSTEMS I NC. SOCl ETY
By
Josh Weisberg
Scharff Weisberg, Inc.
36~36 33rd Street
Long Island City, NY 11106-2128
Date
By_
Jerry Enzler
Executive Director
Date
CITY OF DUBUQUE, IOWA
Michael C. Van Milligen
City Manager
Date
IOWA DEPARTMENT OF TRANSPORTATION
Highway Division
Accepted for Authorization
By
Date ,
, P.E. Local Systems Engineer District
Attachment A:
COMPLIANCE WITH TITLE 49, CODE OF FEDERAL REGULATIONS (49CFR)
A. During the performance of this agreement, the Contractor, and its'
assignees and successors in interest (hereafter referred to as the
"Contractor"), agree as follows:
1. Compliance with regulations. The Contractor will comply with the
regulations of the U.S. Department of Transportation, relative to
nondiscrimination in federally assisted programs of the U S.
Department of Transportation (Title 49, Code of Federal
Regulations, Part 21, hereinafter referred to as the "Regulations"),
which are herein incorporated by reference and made a part of this
agreement.
2. Nondiscrimination. The Contractor, with regard to the work
performed by it, will not discriminate on the grounds of race,
religion, color, sex, age, physical disability or national origin in the
selection and retention of sub-Contractors, including procurement
of materials and leases of equipment. The Contractor will not
participate, either directly or indirectly in the discrimination
prohibited by Section 21.5 of the Regulations, including
employment practices when the agreement covers a program set
forth in Appendix "A","13", and "C" of the Regulations.
3. Solicitation for sub-Contractors, Including Procurement of
Materials and Equipment. In all solicitations, either by competitive
bidding or negotiation made by the Contractor for work to be
performed under a subcontract, including procurement of materials
or equipment, each potential sub-contractor or supplier shall be
notified by the Contractor of the Contractor's obligation under this
contract and the regulations relative to nondiscrimination on the
grounds of race, religion, color, sex,
age, physical disability or national origin.
B. Disadvantaged Business Enterprises (DBE's).
1. The Contractor or its sub-contractors agree(s) to ensure that
Disadvantaged Business Enterprises (DBE) as defined in 49 CFR 26
have the maximum opportunity to participate in the performance of
contracts and subcontracts financed in whole or in part with
Federal funds provided under this Agreement. In this regard the
Contractor and all of its sub-contractors shall take all necessary
and reasonable steps in compliance with the Iowa Department of
Transportation DBE Program to ensure minority and women
business enterprises have the opportunity to compete for and
perform contracts.
2. The Contractor and its sub-contractors shall not discriminate on
the basis of race, religion, color, sex, age, physical disability, or
national origin in the award and performance of U.S. Department of
Transportation assisted contracts. If, as a condition of assistance,
the Iowa Department of Transportation (Iowa DOT) has submitted
to U.S. DOT, or the Contractor has submitted to the Iowa DOT, and
the U.S. DOT or Department has approved a DBE program which
the Iowa DOT and/or Contractor agree(s) to carry out, this
program(s) is incorporated into this Agreement by reference. This
program shall be treated as a legal obligation and failure to carry
out its terms shall be treated as a violation of this financial
assistance agreement. Upon notification to the Oontractor of its
failure to carry out the approved program, the Owner and/or the
State shall impose sanctions which may include termination of the
Agreement or other measures that may affect the ability of the
Contractor to obtain future U.S. Department of Transportation
financial assistance.
$. The Contractor or any of its sub-contractors are hereby advised
that failure to fully comply with the Iowa Department of
Transportation's DBE Program shall constitute a breach of contract
and may result in termination of this Agreement or agreement(s) by
the Owner or such remedy as the Owner deems appropriate. Refer
to Section X of the Agreement.
Attachment B:
I hereby certify that I am the
representative of the firm of (Organization)
CERTIFICATION OF CONTRACTOR
(Title) and duly authorized
whose address is (Address)
nor the above firm here represent has:
and that neither I
(a) Employed or retained for a commission, percentage, brokerage,
contingent fee, or other consideration, any firm or person (other than a
bona fide employee working solely for me or the above Contractor) to
solicit or secure this contract;
(b) Agreed, as an express or implied condition for obtaining this contract,
to employ or retain the services of any firm or person in connection with
carrying out the contract; or
(c) Paid, or agreed to pay, to any firm, organization or person (other than
a bonafide employee working solely for me or the above Contractor) any
fee, contribution, donation or consideration of any kind for, or in
connection with, procuring or carrying out the contract; except as here
expressly stated (if any):
I acknowledge that this certificate is to be furnished to the Iowa Department of
Transportation and the Federal Highway Administration, U.S. Department of
Transportation, in connection with this contract involving participation of
Federal-aid highway funds, and is subject to applicable State and Federal laws,
both criminal and civil.
Signature
Date
Attachment C:
CERTIFICATION OF OWNER
I hereby certify that I am the Owner and that the above consulting firm or its
representative have not been required, directly or indirectly as an express or
implied condition in connection with obtaining or carrying out this Agreement
to:
(a) employ or retain, or agree to employ or retain, any firm or person, or
(b) pay, or agree to pay, to any firm, person, or organization, any fee
contribution, donation or consideration of any kind, except as here expressly
stated (if any):
I acknowledge that this certificate is to be furnished to the Iowa Department of
Transportation and to the Federal Highway Administration, in connection with
this Agreement involving participation of federal-aid highway funds and is
subject to applicable State and federal laws, both criminal and civil.
Signature
Title
Date
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR
ORGANIZATION
SCHEDULE
Name of Person Or Organization:
The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its
boards, missions and/or authorities and their board members, employees, and volunteers.
0fno enlry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section I1) is amended to include as an insured the person or organization shown in the
Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or
rented to you.
Coma'i~I. Insurance Services Ot~fie~ Inc. 1994 CG 20 26 11
85
CITY OF DUBUQUE, IOWA
GOVERNMENTAL IMMUNITIES ENDORSEMENT
Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of the City of Dubuque,
Iowa as an Additional Insured does not waive any of the defenses of governmental
immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4
as it is now exists and as it may be amended form time to time.
Claims Covera.qe. The insurance carder further agrees that this policy of insurance
shall cover only those claims not subject to the defense of govemmental immunity
under the Code of Iowa Section 670.4 as it now exists and as it may be amended
from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be
covered by the terms and conditions of this insurance policy.
Assertion of Government Immunity. The City of Dubuque, Iowa shall be
responsible for asserting any defense of governmental immunity, and may do so at
any time and shall do so upon the timely written request of the insurance carder.
Non-Denial of Covera,qe. The insurance carrier shall not deny coverage under this
policy and the insurance carder shall not deny any of the dghts and benefits
accruing to the City of Dubuque, Iowa under this policy for reasons of
governmental immunity unless and until a court of competent jurisdiction has ruled
in favor of the defense(s) of govemmental immunity asserted by the City of
Dubuque, Iowa.
No Other Chan,qe in Policy. The above preservation of governmental immunities shall
not otherwise change or alter the coverage available under the policy.
EXHIBIT F - TECHNICAL REQUIREMENTS
Section I
1.00
1.01
1.02
1.03
1.04
1.05
General
Description of Work
General Information
Audio Visual Contractor Qualifications
(~uality, Design and Related Drawings
Equipment Substitutions
Coordination with AV Producer
1.06 Submittals
Section 2
2.00
2.0!
Section 3
3.00
3.01
3.02
3,03
3.04
3.05
3.06
Products
General Products
Pricing
Execution
Site Inspection
Installation
Documentation
System Acceptance Tests
Training
Service and Warranties
Schedule of Payments
Exhibit Audio-Visual Systems 1
River Discove~j Center
River Discovery Center
Exhibit Audio-Visual Systems
3
Section I General
This document will serve to layout the terms and conditions for providing
Technical Systems design, purchase, and installation. It includes a list of
presentation technology for each exhibit. The Contractor will furnish additional
items required but not specified or provide detail on items generically specified to
create a complete working system as described in the attachment document:
Technical Performance cfA V Components (TPA V)
1.00 Description of Work
Work consists of furnishing all labor, material and equipment for all of
the audio-visual systems indicated in the attached equipment section of
this specification and/or required to perform as described in the TPAV.
The objective is to provide fully professional high volume use audio-
visual systems, completely designed, engineered, installed, tested,
accepted and ready to use in a museum environment.
Review, comment, and approve in writing, drawings from the electrical
engineer and lighting designer (where lighting interfaces with AV
systems) certifying to Monadnock Media Inc., Lyons/Zaremba, and the
Dubuque County Historical Society that all technical needs for AV
components are met, including conduit for electrical circuits, Iow
voltage, control cable, etc.
C. Site visit to insure adequate conduit, circuitry etc. for AV systems.
Provide detailed wire-pull schedule of all interconnecting audio, video
and control cabling. Coordinate with the site electricians. Supply and
pull all necessary audio-visual cables to accomplish the operational
objectives of the components.
Provide a fully professional high volume use audio-visual systems,
completely designed, installed, tested, accepted and ready to use in a
museum environment.
F. Assume responsibility for providing and installing all exhibits and
equipment outlined herein and assemble components into one complete
Exhibit Audio.Visual Systems 3
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
4
functioning system for each of the presentation areas, as described in
the applicable sections of this specification.
G. Coordinate with the site electricians.
Section :1 General Continued
1.01 General Information
Monadnock Media, Inc. (MM) will provide technical systems
management for AV productions. For an efficient and successful
installation, the Contractor is expected to coordinate with the Exhibit
Fabricator, Electrical Engineer, Lighting Designer, Acoustic Consultant,
Architect, Lyons/Zaremba Inc. and the Dubuque County Historical
Society.
Therefore, in addition to providing the services outlined in this contract,
the Contractor will agree to respond in a timely fashion, to requests by
Monadnock Media for information relevant to the realm of AV Technical
Systems.
All audio-visual control equipment under this scope will be either be
located centrally or locally. The entire museum will be climate
control led.
The Audio Visual Contractor will be responsible to verify the existing site
conditions and coordinate with MM and Lyons/Zaremba Inc. all the
requirements regarding power, signal conduits and any other building-
related components that may impact the audio-visual components in
the portion of the building affected by the scope of work. The Audio
Visual Contractor will be responsible to MM and Lyons/Zaremba Inc. for
the power and signal conduit requirements.
The technical performance descriptions and equipment specified should
provide working, reliable systems. It is the responsibility of the
Contractor to evaluate and thoroughly understand the intent and goals
of each system. If discrepancies are found in the system, the
Contractor is ultimately responsible to supply and fabricate a working
system to meet the original objective. Equipment not mentioned herein
E~hibit Audio-Visual Systems 4
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
5
nor shown on drawings may be necessary to meet functional
requirements and shall be provided without claim for additional
payment.
E. Sound bleed mitigation is of key concern throughout the museum and
must be addressed under the direction of MM.
Section 1 General Continued
Provide alt equipment as specified in this document. In addition,
furnish items not specified but required to create a complete, working
system as described in the TPAV.
G. Use all equipment as specified in the manner specified.
Furnish engineering and installation labor as necessary to provide
complete, working systems. Project personnel must posses the
specialized skills and experience required for successful AV system
installation.
I. Provide and install Iow-voltage/signal cable as required according to
system needs. Terminate all AV-related Iow-voltage wiring.
Make project personnel available to attend job meetings as necessary,
or as requested by the Owner or the Exhibit and/or AV Producer.
Delivery: All systems will be pre-fabricated into equipment racks, fully
tested and labeled. Equipment racks will be delivered to the site to
coordinate with the established construction schedule determined by
Lyons/Zaremba and the Museum's Construction Manager.
K. On site meetings shall be at least 5 in number and shall be confirmed at
least 14 days in advance.
L. Confirm make and model numbers on all equipment prior to
procurement.
E~flibit Audio-Visual Systems 5
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
6
1.02 Audio Visual Contractor Qualifications
The Contractor will list the key personnel who will be assigned to this
project along with a brief job description and resume/bio of their
career-related bacl~rounds and experience. Key personnel must
remain directly involved with the project until completion.
If any subcontractors or freelance personnel are used, the same
background and resumes are required. The Contractor is totally
responsible for all work performed by his subcontractors or freelance
personnel and must supervise
Section 3. General Continued
in a manner which ensures proper communication and coordination
at the job site.
C. The Contractor will be responsible for:
Obtaining a license to do business in the State of Iowa if
required. Iowa is a Right to Work state.
2. Obtaining a permit from the City of Dubuque and complying
with
local electrical codes (Standard Electrical Code) if required.
3. State, Parish and City use taxes if required.
3..03 Quality, Design and Related Documents
Furnish detailed equipment schedule for approval. Furnish
manufacturer's catalog cut sheets of each different item specified.
Approval of the schedule shall not relieve the Contractor of
responsibility for errors or omissions.
It is understood and agreed by the successful vendor that the work
herein described shall be complete in every detail, even though every
item required for operations may not be specifically mentioned.
Exflibit Audio-Visual Systems
River Discovery Center
6
River Discovery Center
Exhibit Audio-Visual Systems
7
:1.04 Equipment Substitutions
Section I
If the Contractor wishes to make a substitution, the following
information must be provided for approval by the City and Society:
1. Specification sheets of equipment.
Advantage to the client for substitution such as cost, features,
use and reliability.
Assurance that substituted equipment will physically fit in
spaces that may already be designed or fabricated.
General Continued
Assurance that changes will not affect software already
produced or planned to be produced. Control systems will
work with propriety software that cannot be changed. If
equipment is changed to another manufacturer, the Contractor
is responsible for any additional cost in reprogramming the
control software and any specialized equipment to accomplish
the change. All changes that affect the control systems must
be approved by the Audio Visual Consultant, Monadnock
Media, Inc., in writing.
:1.05 Coordination with the AV Producer/Manager
A. The Contractor will be responsible to contact MM to coordinate ail
details. It is imperative that both parties understand each system, its
objective and execution. Some of the items that must be addressed are:
Exhibit start-up and shut-down procedures should occur from
a central location.
Responsibility for installing the program, software and
firmware.
Exhibit Audio-Visual Systems
River Discovery Center
7
River Discovery Center
Exhibit Audio-Visual Systems
8
Timing issues of show starts, intervals, various language
versions, captioning, etc.
The Contractor will be responsible to program any control
devices with information and guidance supplied by the AV
Producer.
The Contractor will be expected to supply any and all specialty
computers/software to program the controllers specified.
For lighting and other special effects, the Contractor must be
present with MM to provide any necessary control or
coordination during the on-site programming. Actual time
required must be determined by coordinating with the AV
Producer.
Any other items that will assure a system operating as
designed.
Section ! General Continued
Project personnel must be available to attend job meetings as
necessary, or as requested by the Owner or the Exhibit and/or Audio
Visual Consultant. (see 1.01 K for number of visits and conditions)
Make periodic site visits prior to the installation of equipment to assess
conditions and to evaluate and report on all Audio Visual related work as
it proceeds. Approve equipment mounting locations and methods, AC
power requirements and receptacle locations and Iow-voltage, control
cable, and speaker wire routings. Coordinate with electrical and other
subcontractors. Where deficiencies or potential conflicts occur, notify in
writing.
Use equipment provided by electrical contractor and lighting
designer/fabricator. Check compatibility of existing items with
specified components and with overall system configuration.
E~hibit Audio-Visual Systems 8
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
9
D. Coordinate with all on-site trades to achieve well-coordinated progress
and satisfactory outcomes. Make every effort to avoid conflicts with the
work of others. Coordinate changes as necessary to accommodate other
equipment, or to preserve symmetrical arrangements.
E. Coordinate with the General and Electrical Contractors in locating
outlets, conduit, suitable cable routes and backboards.
F. Provide system programming with MM and the Owner or Owner's
representative.
Submittals
A. Shop drawings and product data
1. Required for approval, prior to fabrication and installation:
i. Block diagrams indicating proposed connections of all
equipment and indicating equipment types and model
numbers.
ii. Layout, equipment rack and cabinets.
General Continued
iii. Loudspeaker mounting arrangements.
iv. Shop drawings of any unit such as control touch panels,
switch panels, loudspeaker enclosures or grilles to be
fabricated or modified.
v. Submittals as required by specifications.
vi. Catalog data sheets of all manufactured items.
2. Submit complete and at one time. Isolated items wilt not be
considered for approval, except by prior written authorization.
Section
E~hibit Audio-Visual Systems
River Discovery Center
9
River Discovery Center
Exhibit Audio-Visual Systems
10
Rejected items and items requiring correction must be
resubmitted at one time, except by prior written authorization.
B. Operations and Maintenance Data
Draft Copies: at time of FINAL ADJUSTMENTS AND
ACCEPTANCE TESTS specified in PART 3 - EXECUTION,
provide draft copies of all specified diagrams, schedules and
manuals for inspection during demonstration and acceptance
testing. Submit final copies thereafter. All drawings shall be
drawn on a computer aided drafting (CAD) system.
Block Diagrams: Simplified single line block diagram showing
interconnection of all major equipment components and
functional relationships. Diagram shall not illustrate terminal
or interconnection cable number designations. The function
diagram included with these specifications should be modified
to exclude details, transformer type, any as-built changes, etc.
that are not relevant. Complete on a single sheet of minimum
size 8 1/2" x 11".
As Built Diagrams: Drawings showing all terminal blocks,
connectors, switchers, transformers, equipment components
and wires.
Section 1 General Continued
4. Label all devices with manufacturer, model number and
reference
number IE: ("SW15", "TB 6"), reference numbers shall be
consistent across all drawings with no repetitions. On wiring
diagrams, label all conductors within cables for insulation
color or other identifier. Label connectors, barrier strips,
switches, relay sockets, etc. for terminal number. If device
does not provide terminal designations, provide key diagram
for reference. As a minimum, provide an expanded version of
the functional diagrams with cables fanned out at termination
points and all labeling as specified above; provide additional
Ex)hibit Audio-Visual Systems
River Discovery Center
10
River Discovery Center
Exhibit Audio-Visual Systems
11
drawings where complexity does not permit complete
information to be shown legibly on an individual sheet no
larger than the project sheet size. The intent of the diagrams
is to provide sufficiently clear and complete information that a
technician of average skill may efficiently troubleshoot and
service the system, even if unfamiliar with the installation.
Control Setting Schedule: Fully document the settings of all
nonuser adjustable controls. This includes power amplifier
gain controls, equalizer settings, etc.
Software: Where an external computer or internal computer
with floppy disk drive has been used in programming any
computer of the system, provide a floppy computer disk
containing the master program for the control system and all
programming, communication, or other software required for
reprogramming the system.
Complete Instruction and Maintenance Manual: Prepare in the
form of an instructional manual for use by client personnel.
a) Format:
Section 1
(1) Size: 8 z/2" x 13.', 20 lb., minimum weight white
paper for word processing.
(2) Drawings: Provide reinforced punch binder tab,
bind in with text. Fold larger drawings to size of
text pages.
General Continued
Clear plastic "binding tape" applied to edge of sheet and
then punched is acceptable.
3)
Single sheet product literature and Contractor
prepared pages: Provide reinforced punched
binder tab. Clear plastic "binding tape" applied
to edge of sheet and then punched is acceptable.
Exhibit Audk)-Visual Systems
River Discovery Center
11
River Discovery Center
Exhibit Audio-Visual Systems
12
b)
c)
d)
e)
(4) Provide indexed tabs and fly leaf for each
separate section. Include printed description of
product and major component parts of
equipment.
Cover:
(1) Identify each volume with typed or printed title.
"OPERATING AND MAINTENANCE
INSTRUCTIONS".
Binders:
(1) Commercial quality three-ring binders with
durable and cleanable plastic covers, 1"
minimum, 2" maximum ring size.
(2) When multiple binders are used, collate the data
into related consistent groupings.
Content of Manuals:
(1) Neatly typewritten table of contents for each
volume, arranged in systematic order. Identify
each product by product name and other
identifying symbols as set forth in Contract
Documents.
(2) Contractor, name of responsible principal,
address and telephone number.
(3) Certificate of Warranty.
(4) Service Contract: Include a preliminary schedule
for the specified semi-annual site visits.
(5) Complete as.built diagrams for systems.
(6) Functional diagram.
(7) Original copies of manufacturer's installation,
operation and service manuals, including
schematic diagrams for each equipment item.
(8) Shop drawings of all custom-fabricated items.
(9) Control setting schedule.
See 3.02 for actual order of presentation
Exhibit Audio-Visual Systems 12
IR'n/er Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
13
Section 2 Products
2.00 General Products
Equipment specified in this document is correct at the time of
design. At the actual time of purchase, some products may have
been replaced by various manufacturers. It is the Contractor's
responsibility to advise the Owner of model changes and follow the
procedures for product substitution in Section 1.05.
2.01 Pricing & Equipment Performance
The fixed price for this contract must include all design, engineering,
consulting, equipment procurement, programming and installation
services and related expenses noted in this document.
Miscellaneous cables and hardware are intended to include all cables
required to interconnect the system with the various systems.
Hardware is to include all hardware items necessary to make a
complete working system. The list is presented in the normal flow of
the system.
Provide alternate pricing on the following: Single HD Projection
System for Journey Theater.
Monadnock Media, Inc will consider cost.effective alternatives for
each component.
MM reserves the right to value engineer the A/V Equipment List in
collaboration with the Contractor to reduce the cost of the system in
a mutually agreed upon method.
Exhibit Audio-Visual Systems 13
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
14
Section 3 Execution
3.00 Site Inspection
The Contractor shall verify that surfaces, internal wall blocking and
ceiling construction are ready to receive work and opening
dimensions as indicated on shop drawings.
The Contractor shall verify that electrical services are completed and
ready for tie-in.
Beginning of installation means acceptance of existing conditions
and surfaces relating to AV systems.
It shall be the responsibility of the Contractor to cooperate with all
appropriate parties in order to achieve well-coordinated progress and
satisfactory final results. He shall watch for conflicts with work of
other Contractors on the job and execute moderate moves or
changes as are necessary to accommodate other equipment or
preserve symmetry or pleasing appearance.
3.0! Scheduling Installation
A. Installation includes delivery to the site, terminating all AV connectors
and receptacles, necessary hardware, interconnecting components to
make a complete working system, using industry-accepted standards
and quality workmanship.
B. Equipment is to be installed as directed by the manufacturer. The
Contractor shall be responsible for moving equipment from storage to
the operating position.
C. All AC power devices must be properly grounded in accordance with
electrical codes. AC power receptacles should be checked for proper
ground and wiring prior to installation.
E~dfibit Audio-Visual Systems
River Discovery Center
14
River Discovery Center
Exhibit Audio-Visual Systems
15
Section 3 Execution Continued
The Contractor is responsible for supplying ail audio-visual cabling and
installing the cabling through the conduits and junction boxes supplied
by the Electrical Contractor. Conduits are shown on the attached
drawings.
The Contractor must review all conduits and junction boxes to assure
that adjacent conduit sizes and quantities exist for all audio visual
systems. Any discrepancies should be coordinated with the Electrical
Contractor prior to pulling cables.
Once ail components are in place, the Contractor will optimize system
performance by final adjustments and testing of all components. At the
completion, the Contractor will demonstrate the performance and
capability to the client for their acceptance of the systems. Alt test and
measurement requirements will be supplied by the Contractor.
The Contractor is responsible to provide all licenses, permits and to
adhere to all city, state and federal laws and codes, including
underwriters LABS (UL).
H. The Contractor is responsible to abide by all governing codes and
regulations including seismic codes.
Maintain clean and safe working conditions. On a daily basis, clean up
and legally dispose of all waste and debris generated by the work. At
project completion, clean work areas thoroughly and remove all dirt,
dust, and fingerprints from equipment.
3.02 Documentation
The completed system will be supplied by the Contractor with User
Manual bound in binders with the following subdivided topics:
Special Instructions: unique to the system or helpful in
operation. Daily start-up and shut-down procedures. List of
E~ibit Audio-Visual Systems
River Discovery Center
15
River Discovery Center
Exhibit Audio-Visual Systems
16
Section 3
3.03
trouble shooting procedures and Step by Step instructions for
presentation operation.
2. System schematics: 2 sets of reduced drawings.
Execution Continued
3. Manufacturer's Manuals: filed alphabetically.
.,
Equipment List: Make, model, manufacturer, description and
serial numbers by exhibit.
Warranties and Service Notes: Manufacturer's warranty
information, registration cards, suggested maintenance
schedules, and techniques.
6. Maintenance: for Owner to record maintenance activity.
One set of system flow drawings :[:[' x :[7", framed and placed in the
control room for quick reference.
1. Three sets of full size as-built drawings with all equipment and
wiring identified.
System Acceptance Tests
System acceptance tests will not be performed until the Contractor's
system checkout has been completed. The system acceptance tests
will be supervised by the Owner and their representatives. They will
consist of the following:
A physical inventory will be taken of all equipment on-site and
will be compared to equipment lists in the contract
documents.
The Contractor shall coordinate this time with the Owner and
their representatives so that the room is available for testing.
The Owner shall provide free access to all areas, lighting and
electrical power as needed. If this testing involves working
Exhibit Audio-Visual Systems 16
R'n/er Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
17
other than normal hours, it will be accomplished without claim
for extra payment.
The Contractor is responsible for ensuring that the area in
which his work has been performed is completed according to
his contract and is in a clean and orderly condition, ready for
acceptance.
Section 3 Execution Continued
The Contractor shall measure the hum and noise levels of the
overall system and adjust gain controls for optimum signal-to-
noise ratio. The adjustment shall also be such that full power
ampt.ifier output would be achieved with +8 db input.
Terminate inputs with shield
resistors of 600 ohms for these measurements. Disconnect
the loudspeaker lines and terminate the power amplifier
outputs with power resistors for these measurements. Use
load resistors matching the rated-load impedance and output
power of the amplifier.
The Contractor shall be prepared to verify the performance of
any portions of the system by demonstration.
The Contractor shall make additional mechanical and
electrical adjustments within the scope of work that are
deemed necessary by the Owner and their representatives.
in the event further adjustment is required, or defective
equipment must be repaired or replaced, tests may be
suspended or continued at the discretion of the Owner and
their representatives.
Three sets of all final as-built drawings, run sheets, manuals
and other required documents shall be delivered to the Owner
and their representatives prior to the scheduling of acceptance
Exhibit Audio-Visual Systems 17
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
18
tests. One complete set of these documents shall be on hand
at the time of testing.
The Contractor's personnel performing these tests are to be
thoroughly familiar with all details of the system. The tests
team is to include the Field Supervisor and Project Engineer
who were in charge during the course of the installation work.
3.04 Training
Section 3
It is the responsibility of the Contractor to provide complete an
extensive system training to the personnel involved. This includes all
of the following areas: proper operation, maintenance and service
techniques of the audio
Execution Continued
visual systems. The goal is to achieve optimum performance and
utilization. Budgeted time for this activity should be a minimum of
12 hours. Some training usually takes place during final installation,
if the user is available. Training will take place immediately following
installation.
3.05 Service and Warranties
All equipment, except systems not being supplied by contractor such as
those supplied by Seaman's Church and Technofrolics, will be new and
carry manufacturer's full warranties that will be handled by the
Contractor during the first year of operation, tn addition, the Contractor
will guarantee the entire system as assembled for one year from date of
acceptance. During that time, equipment or system problems will be
repaired or replacements made at no charge. The Contractor will
maintain a 24-hour technical emergency phone service. A duplicate set
of the system documentation is to be maintained at the Contractor's
office to assist in telephone troubleshooting.
Local Service: if the Contractor is located at too great a distance from
the site to promptly service the installation, an arrangement will be
made with a local audio-visual service organization who will be engaged
E~it Audio-Visual Sys~ms 18
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
19
and trained by the Contractor to perform local on-site service. Two
routine service/maintenance calls by one technician are required during
the first year of warranty. The local service organization must be
capable of performing all on-site requirements and be responsive within
24 hours. The Contractor is ultimately responsible for all service and
warranty issues during the warranty period, regardless of the local
firm's performance.
All materials contained in this specification, except systems not being
supplied by contractor such as those supplied by Seaman's Church and
Technofrolics, must come with complete manufacturers' warranties
against defects in parts and workmanship. A copy of all available
manufacturers' warranties will be included in the user's manual.
The Contractor warrants the systems it supplies and installs to be free
of defects in parts and workmanship for a period of one year. If during
that time the system fails to perform as specified, the Audio Visual
Contractor will correct the problem at no additional charge.
Section 3 Execution Continued
It is understood that additional charges will be made for the repair or
replacement of any piece of equipment that fails due to abuse,
carelessness, mishandling, use of a product in an application other than
that intended, and attempted repairs performed by anyone other than
the Contractor. Consumable parts such as projector lamps and filters
are not subject to free replacement.
Service: The Contractor will respond by telephone within 2-3 hours of
receiving a service request, and, if necessary, will send a technician
within a reasonable time frame.
Exhibit Audib-'v'~ual Systems 19
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
2O
3.06 Project Payment Schedule
All work will be performed between August 1st, 2002 and July 1, 2003.
Milestone Tentative Dates Payment Amount
(Less 10% Retained Amount)
Contract Signing 10/4/02 8 % of contract
Design Development 10/01/02-
10/30/02
Submit Shop Drawings 11/29/02 12%
Purchase Hardware 1/15/03- 25%
2/15/03
Assemble Systems 2/15/03 - 3/1/03
Test Pre-fab Systems 3/1/03- 3/21/03
Exhibit Audio-Visual Systems
River Discovery Center
River Discovery Center
Exhibit Audio-Visual Systems
21
Ship Pre-tested Systems 3/21/03 -4/1/03 35%
Installation - Cable 3/15/.03 -
3/30/03
Installation - field devices & 4/1/03 - 4/28/03
racks
Test & Program System 05/01/03 -
05/10/03
Soft Opening - punch-list 05/18/03- 10%
05/20/03
Exhibit Opening 05/30/03
Acceptance - Warranty
Begins
Submit "As-built" 07/01/03 Retained Amount
Documentation
Total 100%
Exhibit Audic-Visual Systems 21
Rh/er Discovery Center
EXPI~B~ A.1 Mississippi Journey Theater
Exhibit Audio-Visual Systems
Mississippi Journey Theater
Infroducfion
The Mississippi Journey production, technical
systems and theatrical effects present several
significant challenges. First, we must tell a story that
covers the entire Mississippi River. Second, that
story has to be compelling- touching both past and
present while evoking the myth and grandeur of the
Mississippi. And finally, the presentation format has
to rival the impact of a Mini-lmax theater.
The current Mississippi River Museum will become
The National Mississippi River Museum and
Aquarium. It is part of a major waterfront
development project. As a result, the project will
draw national attention.
We see Mississippi Journey: the production and
theater as a model and a landmark installation in the
museum world. Toward that end the Museum and the
design team of Lyons/Zaremba and Monadnock
Media are looking for the sharpest, high definition
image possible, given the theater space and a high
impact sound system. In addition, the ease and cost
to maintain the system as well as its reliability will be
key factors in the final selection of a technical
systems company.
Monadnock Media, Inc. I
E~[BIT A.1 Mississippi Journey Theater
Exhibit Audio-Visual Systems
MISSISSIPPI JOURNEY HIGH DEFINITION IMMERSIVE THEATER
Technical Performance Description
Theater Features and Functionality
High Definition Projection
The focal point of this 80 seat multi-media immersive theater will be wide*
screen high definition cinematography. The many landscapes along the
river, from the lush, forested riverbanks of the headwaters, to the
mysterious bayous of the south, will be shot in this format.
There will be 3 image areas projected onto a 40-47 panoramic screen (see
drawing MJT-1). *The center image will be approximately 22-27 ft. wide
by 9-10 ft. high, projected from two HD projectors from two uncompressed
high definition video servers. The two side screens, each approximately
10-12 ft. wide by 7-8 ft. high, will use MPG2 HD compressed video
servers. This will allow us to create striking combinations of images,
contrast past and present, and create patterns and show detail. Historical
images can appear beside the center image in soft-edged vignettes,
almost floating in the darkened space next to the main screen.
Sound System
A 16.channel sound digital system internal/external hard drive system is
specified. An alternative that we would consider is sourcing the audio
from the HDDVR, if the machine is capable of playing 12 digital audio
tracks. Processing of audio signals is required to match the theater's
acoustic characteristics. Equalization, delay and other effects such as
panning, are provided by the processor and will be adjusted by the
producer on-site.
Theatrical Lighting and Effects
At times during the show, theater moments will combine with video to
create a three-dimensional experience such as an earthquake or storm.
Fog will fill the front of the theater enhancing a misty-early morning scene,
or evoking the smoke of Civil War cannons. Patterned lights, shining on
the audience will give the effect of dappled forest light, or the glitter of
sunlight on the surface of water. The goal is to envelop the audience in
sound and light, to create a memorable experience that goes beyond film
or video.
The theater will have the following components: · Show Control
Monadnock Media, Inc. 2
EXHIBIT A.1
Mississippi Journey Theater
Exhibit Audio-Visual Systems
· Mural Scrim - retracts revealing the panoramic screen.
· Theatrical Lighting Package
· Seat Shakers (transducers)
· Fog System (the bid for this package does not include purchase and
installation of system, only show control). This is a dry atomized
fog system without humidity issues.
Show Control System & Programming
The control system must be simple to operate, easy to diagnose, and
100% reliable. Technical Systems Company will provide show/lighting
programmer to work as directed by Monadnock Media.
*Prototype
The current specification calls for two HD projectors and two HD
uncompressed video servers using edge blending, to create the large
center image. This is the standard called out in Exhibit C.1 Equipment
List Mississippi Journey Theater. An alternate is to use a single projector
and one HD video server to generate the center image.
The goal of the prototype is to compare the sharpness/image quality of
the two-projector HD set-up with that of a single projector HD set up.
This will allow us to make a determination as to the most effective system
given the theater space with a ceiling height of 13.5 ft. Monadnock will
provide the HD footage if necessary.
The prototype must include the following:
A. Near full size set-up of the screen with the center image projected
from two HD projectors with seamless edge blending from two HD
video servers,
B. Single HD projector and uncompressed HD server with
approximately the same size center image.
Note: the bid should include two prices: One for the Standard called out
in Exhibit C.1 Equipment List Mississippi Journey Theater and one for the
Alternate as noted above.
Exhibit
80 seat multi-media immersive theater. 12-15 minute HD program.
42-47 ft. wide x 9.5 f. high, panoramic screen with a moveable mural
that retracts, to the left and to the right revealing the panoramic
screen.
Activation
Monadnock Media,/nc. 3
EXHIBIT A.1
Mississippi Journey Theater
Exhibit Audio-Visual Systems
Countdown clock and docent activated.
Technical Performance
· Countdown clock shall be staff adjustable with 3 to 4 selectable
schedules.
· Show Control triggers theater doors to open and close.
· Pre-show audio
· Mural (by others) opens in two steps:
Step 1: Opens revealing part of center screen
Step 2: Opens completely revealing entire screen area.
· Programmed lighting effects (see Theater Lighting Package).
· Programmed 2-3 zoned dry atomized fog system. (installed by
others).
· Programmed seat transducers.
· Mural closes at end of show and theater resets.
· Emergency override required.
· Theater doors open
NOTE: Show control must be capable of programming by advancing to
any point in the show to execute cues. Show control that requires
returning to beginning to provide common start for the various elements
and requires playing through to review new cues is not be acceptable.
AV Equipment Location
Central AV control room in basement of building (see plan view).
Equipment
For a listing of equipment to be included in this bid please refer to
Mississippi Journey Presentation Technology and Theatrical Lighting
Equipment lists in Exhibit C.1.
Monadnock Media, Inc. 4
EX~I~IT B River Discovery Center
Exhibit Audio-Visual Systems
^V Component Summary
I J0urney I I~i~l~D°cent I I
Detector I IIndepen
~13.6= myer I z Icomp~te~ To~ Ce.t.~I Mono
~Road ~ I Inter.tire Screen I ~
~a:~::::e ~ i [Audio Con~u~s ~entral I 4
r Run ~ cha~el
' IAu°'° C°ntinu°u~a' I 4 Tracks '~ Loop ,, "Phase Accurate