Ice Harbor Maintenance Dredging_Flood Control Gates Project AcceptanceRESOLUTION NO. 638-02
ACCEPTING IMPROVEMENT
Whereas, the contract for the 2002 Maintenance Dredging Project - Ice
Harbor Flood Control Gate Structure has been completed and the City Manager
has examined the work and filed his certificate stating that the same has been
completed according to the terms of the contract, plans and specifications and
recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the General Fund and the 1% Local Option
Sales Tax Fund in amount equal to the amount of his contract, less any retained
pementage provided for therein.
Passed, approved and adopted this 16th day ofDecember , 2002.
Terrance M. Duggan, Mayor
Karen M. Chesterman, Deputy City Clerk
RESOLUTION NO. 639-02
FINAL ESTIMATE
Whereas, the contract for the 2002 Maintenance Dredging Project - Ice
Harbor Flood Control Gate Structure has been completed and the City Engineer
has submitted his final estimate showing the cost thereof including the cost of
estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $113,001.00 and the said amount shall be paid from the General Fund and
the 1% Local Option Sales Tax Fund of the City of Dubuque, Iowa.
Passed, approved and adopted this 16th day of December ,2002.
Terrance M. Duggan, Mayor
Attest:
Karen M. Chesterman, Deputy City Clerk
PURPOSE:
ICE HARBOR GATES
MAINTENANCE DREDGING
2002
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: Council Final
DATE: 2~-Nov-02
PROJECT NAME: 2002 Maintenance Dredging Project
Ice Harbor Flood Control Gate Structure
CONTRACT AMOUNT:
$89,950.00
CONTRACTOR: J.F. BRENNAN COMPANY, INC.
BID ITEM UNIT
UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
1 Mobilization and Demobilization LUMP SUM $18,400.00 1.0 $18,400.00
2 Mechanical Dredging
Ice Harbor Flood Control Gate Structure Cu. Yd. $8.50 10650.00 $90,525.00
3 Survey, Pre - Post Dredge Cress Sections LUMP SUM $1,000.00 1.0 $1,000.00
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
$t09,925.00
[ $3,076.00
[ .3,oo .oo
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van Milligen, City Manager
City of Dubuque, Io~/v~
Michael A, Koch, Public Works Director
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, ~,,~ ~/~'~rl,"/~',~i/ _/t~ ~./~, cont~or for the above improvement, does hereby
a~ept the above '~cta[ Due Contra~or", as full se~[ement for all claims for said improvement.
,,
TITLE: y/~ ~/~ ~
MEMORANDUM
December 10, 2002
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:2002 Maintenance Dredging Project
Ice Harbor Flood Control Gate Structure
Public Works Director Mike Koch is recommending acceptance of the construction
contract for the 2002 Maintenance Dredging Project - Ice Harbor Flood Control Gate
Structure, as completed by J.F. Brennan Company, in the final contract amount of
$109,925, which is 22.2% over the original contract of $89,950.
Since the bid for this project came in at $2.50 per cubic yard less than estimated, it was
decided to remove 10,650 cubic yards of dredge material, instead of the originally
planned 8,300 cubic yards of dredge material.
This project will be funded from the remaining balance of $42,200 in the Harbor
Maintenance Dredging Capital Improvement Program, a carryover balance from Fiscal
Year 2001 for Ice Harbor Gates Dredging in the amount of $51,400, and $20,000 from
the FIoodwall Post Flood Repair Program, budgeted in the Operations and Maintenance
Department, for a total available budget of $113,600.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 10, 2002
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:2002 Maintenance Dredging Project
Ice Harbor Flood Control Gate Structure
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract
for the 2002 Maintenance Dredging Project - Ice Harbor Flood Control Gate
Structure.
DISCUSSION
The project involved the removal of 10,650 cubic yards of silt and sand deposits
that have accumulated along the river bottom outside of the Ice Harbor Gates.
This sediment removal should reduce the annual cleaning costs of the silt of the
Ice Harbor Gates. The sediment, which was removed upstream in front of the
River's Edge Plaza will also improve docking access of the large excursion
vessels, such as the Delta Queen and the American Queen.
The 2002 Maintenance Dredging Project - Ice Harbor Flood Control Gate
Structure has been completed by J.F. Brennan Company of LaCrosse,
Wisconsin, in the final contract amount of $109,925, which is a 22.2% increase
from the original contract of $89,950.
Based upon anticipated unit costs for dredging, the project was specified to
remove approximately 8,300 cubic yards of dredge material. The quantity to be
dredged was based upon the available budget, even though there was additional
dredge material, 12,500 cubic yards, which could have been removed to reach
the intended base elevation.
Since the bid come in $2.50 per cubic yard les than estimated, it was decided to
remove the remaining dredging material under this contract rather than to initiate
another dredging contract for the remainder of the material.
RECOMMENDATION
I would recommend that the City Council accept the improvement and
recommend that the final contract amount be established at $109,925.00.
BUDGET IMPACT
The construction cost for the 2002 Maintenance Dredging Project - Ice Harbor
Flood Control Gate Structure is as follows:
Bid Award Final
Dredging Contract $ 98,300.00 $89,950.00 $109,925.00
Contingency 9,800.00 9,800.00 0
Engineering & Inspection 5,400.00 5,400.00 3,076.00
Total Project Cost $113,500.00 $105,150.00 $113,001.00
The project wilt be funded from the remaining balance amount of $42,200 under
the Harbor Maintenance Dredging Capital Improvement Program, a carryover
balance from Fiscal Year 2001 for Ice Harbor Gates Dredging in the amount of
$51,400, and $20,000 from the FIoodwall Post Flood Repair Program, budgeted
in the Operations and Maintenance Department, for a total available budget of
$113,600.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final contract amount.
Prepared by Bob Schiesl, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Don Vogt, Operations & Maintenance Manager
John Klosterman, Operations & Maintenance Supervisor
Tom Mack, US Army Corps of Engineers